Fall 2012 Enrolling Students TO DO List
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Dates |
TO DO/Contact Information |
Description |
Further instructions |
Done √ |
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Deadline: 5/1 (for first-years) OR Within approximately two weeks of our offer (for transfers and visiting students, and all students admitted from the waitlist) |
TO DO: (All students) Reply to our offer of admission using our admitted students page. (You may have already completed this first step!) Office of Admissions |
It is time to begin preparing for your enrollment this fall. Approximately two weeks from 5/1 or from your date of admissions commitment (whichever is later), you will be notified via email that your UNI and eBear accounts will be ready. Most of the forms below do NOT require access to these accounts, so you may begin filing the forms not marked with eBear at any time. As mentioned, you may begin accessing eBear, gBear, and more as soon as you’re notified that we’re ready to go. Congratulations! |
You must reply to our offer of admission and submit a non-refundable enrollment deposit. Once this has been completed, we begin to update your status in our systems from admitted to enrolling student.
(This step DOES NOT require eBear/gBear login access!) |
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Starting: approximately 5/14 (for first-years) OR Approximately two weeks from when you commit to attending Barnard (for transfers and visiting students and all students admitted from the waitlist) You will receive an email noting when your ID information is ready to go! |
TO DO: Read all of the information and follow the instructions listed on the Barnard Student Computing "New Student" page. BEFORE you arrive on campus: 1) Access your Barnard eBear and gBear accounts. AFTER you arrive on campus: 4) set up your secure wireless to connect to the Internet on campus Student Computing studentcomputing@barnard.edu |
BCIT provides computing resources and support to students, mainly through Student Computing Services, including assisting with tech issues; supporting the five computer labs (each with networked printers) accessible to all students; and disseminating information about tech events and workshops. eBear is an intranet portal which allows access to internal online resources. Use it to submit loan, student services, and academic forms and much more. gBear is a Google web-based email, contacts, and calendar program. gBear accounts and provide users with 7.5 GB of storage. Your Columbia UNI (your initials + a 4- digit #) will be used to access University e-resources, including journals and e-collections, computer labs, Courseworks and more. |
To set up your login and password for eBear and gBear, you will need your seven-digit Barnard ID number. This is the same number you received in your admit letter. Set up your gBear (email) at the same time you set up eBear (portal). Your eBear and gBear will have the same login and password. More UNI advice: When you search for your assigned UNI, you will then create a unique password. Your Social Security Number (or assigned alternate 9-digit number) will be required. This number is sent to you in a letter from the Registrar via your Class Dean. (This step DOES require eBear/gBear/UNI login access!) |
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Starting NOW
(for ALL students) |
TO DO: Complete and submit a dining services contract. |
All students (both commuters and campus residents) are required to submit their choice of meal plan to the Bursar by completing a contract. |
Review detailed information about fees and meal plans. First-Year Meal Plan Contract (This step DOES NOT require eBear/gBear/UNI login access!). |
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Starting NOW |
TO DO: Complete forms at right and submit them by mail, scan and send via email, or fax The Office of the BursarP 212-854-2026 bursar@barnard.edu |
The Office of the Bursar is responsible for billing and collection of students' tuition and loan accounts. To facilitate loan certification and federal financial aid processing, submit the two forms at right to the Bursar’s office. |
Submit the following forms via mail, scan and send via email or fax to 212-854-3888. 2) Title IV Authorization (Requires signatures from students and parents in order to credit federal loans or grants.)
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Starting: NOW Deadline: 6/7
(for all students) |
TO DO: Complete online forms via the Res Life Portal to indicate whether or not you plan to live in on campus housing. Residential Life |
Residential Life and Housing provides support for students as they explore, gain independence, and engage in personal decision-making. PLEASE NOTE (VERY IMPORTANT): No student will receive a housing assignment or be allowed to check in to the Residence Halls until their health information has been received and approved by Primary Care Health Service (see below for details). |
Submit the New Student Housing Application. Once you authenticate with your Student ID/date of birth OR UNI/password you will be directed to the first-year or transfer portal. Roommate matches and housing assignments will be available in August (This step DOES NOT require eBear/gBear/UNI login access!). |
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Deadline: 6/7 |
TO DO: Complete online forms via eBear. Office of Disability Services |
Disability Services serves students with visual, mobility, hearing impairments and invisible disabilities (chronic medical, learning/ADD, psychiatric and substance issues). |
Submit Needs Assessment Form via eBear (If applicable). Be sure to click on the STUDENTS tab, then NEW STUDENTS highlighted in light blue to find the form. For disability-related housing requests, please review these guidelines (This step DOES require eBear/gBear login access!). |
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Late May and Early June
(for all first-year students) |
TO DO: First-year students attend an (optional) Advising Session. Dates and locations are TBA. Dean of Studies Office
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During the last week of May, you will receive a mailing from Lisa Hollibaugh, your First-Year Class Dean, including the Guide to Your First Year at Barnard College 2012-2013. Advising Sessions will be held on campus and in several cities during late May and June. Information from the advising sessions will also be available online for those who cannot attend. |
More information will be forthcoming soon about advising sessions and the first-year blog.
(This step DOES NOT require eBear/gBear login access!). |
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Late July and Early August
(for all transfer students) |
TO DO: Transfer students attend an (optional) Advising Session. Dates and times are TBA. Dean of Studies Office |
In mid-June, you will receive a mailing from Dean for Transfer Student Services, International Students, and Commuter Advising, Ani Bournoutian, including a Transfer Student Handbook. In addition, you will be invited to attend one of two (optional) Advising Sessions. Dates and times are to be announced.
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Useful resources as you prepare for advising sessions and program planning: View course offerings in the Directory of Classes. Additionally, check both the Barnard College Catalogue and departmental websites for course descriptions and information about pre-requisites. This step DOES NOT require eBear/gBear login access!). |
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Deadline: 6/15
(for all grant and/or loan recipients) |
TO DO: Complete Financial Aid forms, as required (see right column).
Financial Aid |
BARNARD GRANT RECIPIENTS ONLY: Grant Agreement Form
STAFFORD BORROWERS:
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All recipients of Barnard grants must submit the Grant Agreement Form and Scholarship Questionnaire form via eBear All Stafford Borrowers must submit the Loan Request form via eBear. The Promissory Note and Entrance Interview are completed online and can be accessed on the Loan section of the Financial Aid website. Be sure to click on the STUDENTS tab, then NEW STUDENTS highlighted in light blue to find the form. (This step DOES require eBear/gBear/UNI login access!). |
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Deadline: 6/30
(for all students)
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TO DO: All incoming students for Fall 2012 must submit a completed Immunization Form along with several signed consent forms that can be found in the last grid to the right. Deadline for all forms is June 30, 2012. Failure to submit forms will result in the student being barred access to the campus. Primary Care Health Service
Barnard College
3009 Broadway
New York, NY 10027
Stephanie Paciulla
212-854-2091
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The Primary Care Health Service provides treatment of acute and chronic illness, gynecological care, health and nutrition counseling, allergy reatments, vaccinations, medication dispensary, a 24/7 emergency clinician-on-call, a travel health clinic, health promotion and education, and referral to off-campus specialists. PLEASE NOTE (VERY IMPORTANT): No student will receive a housing assignment or be allowed to check in to the Residence Halls until their health information has been received and approved by the Primary Care Health Service.
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Please read the Welcome Letter, Notice of Privacy Practices (on our website) and Meningitis Question/Answer sheet as well as print out the Immunization Information form and the Consent forms. Fax them to 212-854-2702 after they have been completed and signed. You may also send them by mail.
(This step DOES NOT require eBear/gBear/UNI login access!) |
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Deadline: 7/6
(all students) |
TO DO: Ask parents or guardians to complete online Family Information Form in the right column. Use the Parents portion of the Barnard website to navigate between various departments of interest. |
Parents are invited to connect with Barnard. Learn about the Parents Fund Council and meet other families. Other ideas for interested parent volunteers can be found under “Parent Volunteer Opportunities.” Contact the departments listed for more information. |
Family Information Form (to be submitted by parent/guardian) PLEASE NOTE: Family Weekend will be held October 19-20, 2012. (This step DOES NOT require eBear/gBear/UNI login access!). |
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Deadline: 7/6
(all students) |
TO DO: Complete online Directory Information/Emergency form via eBear. Registrar |
Indicate whether or not you wish to be listed in online directories and the individual you wish us to contact in case of an emergency. |
Submit this form via eBear. Be sure to click on the STUDENTS tab, then NEW STUDENTS highlighted in light blue to find the form. (This step DOES require eBear/gBear/UNI login access!). |
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Starting: 7/2 Deadline: 7/9
(for all first-year students) |
TO DO: First-year students submit information for academic course and adviser assignments. (Transfer and visiting students will select classes in September.) Dean of Studies Office |
Course Preference Form and Adviser Questionnaire (access via eBear) The First-Year Class Dean will use the information you provide to create a tentative course schedule for your fall semester and pair you with an academic adviser. |
Submit this form via eBear. Be sure to click on the STUDENTS tab, then NEW STUDENTS highlighted in light blue to find the form. For detailed instructions, please see the Guide to Your First Year at Barnard College 2012-2013. This publication will be mailed to all incoming first-years and will be posted in pdf to the Dean of Studies webpage. (This step DOES require eBear/gBear/UNI login access!). |
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Starting NOW Deadline: 7/27
(all students) |
TO DO: Final transcripts must be submitted to the Office of Admissions.
3009 Broadway |
A completed final school report and high school transcript (for First-Year students) must be sent to Barnard as soon as transcript is available. Transfer students must provide a final college transcript when available. Final transfer credit evaluations will then be completed by the Office of the Registrar. |
Final School Report (for First-Year students)
(This step DOES NOT require eBear/gBear/UNI login access!) |
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Starting NOW
(for all students) |
TO DO: Complete online form at right if a payment plan is desired. Payment MUST be arranged (directly with the Bursar or via TMS) by 8/1. The Office of the Bursar |
Payment due. If you prefer not to pay charges in full on the traditional two semester payment deadlines (August 1 for the fall term and December 1 for the spring term, as listed on the Bursar’s page), consider using the Tuition Management Systems (TMS) Payment Plan.
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PLEASE NOTE (VERY IMPORTANT): There is no grace period and late fees will accrue after the deadline has passed. Registration for classes will not be permitted until all balances due to the College have been cleared.
(This step DOES NOT require eBear/gBear/UNI login access!) |
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Deadline: Early August
(all students) |
TO DO: Submit ID photo
Columbia University ID Office |
Avoid long lines and submit your photo now. Then pick up your official CUID (Barnard/Columbia ID card) at Orientation. |
Submit color photo online (jpeg format, must be passport-style: face forward, head and shoulders clearly visible. No photos with sunglasses/hats). Please note that you will need your SSN (or college-assigned nine-digit number, as mentioned above in the UNI section). (This step DOES require eBear/gBear/UNI login access!) |
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8/26
(all first-year students) |
TO DO: Move in! First-Year Orientation begins. New Student Orientation Program |
New first-year students may move in. Orientation begins.
PLEASE NOTE: Family Weekend will be held October 19-20, 2012. |
PLEASE NOTE: First-year international students with overseas addresses will be emailed directly with earlier move-in information to accommodate international students’ orientation programming. |
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8/28
(all transfer and visiting students) |
TO DO: Move in! Transfer and Visiting Students Orientations begin. New Student Orientation Program |
New transfer and visiting students may move in. Orientation begins. PLEASE NOTE: Family Weekend will be held October 19-20, 2012. |
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Enrolling Students
Welcome to the Barnard Community!
Soon, you will join an inspiring group of diverse women in your new adventure. Until then, it all comes down to logistics, fast approaching deadlines, and key choices that need to be made before the fall.
To prepare for your arrival, we need you to familiarize yourself with material provided here, complete the required forms, and follow the deadlines indicated on the calendar.
Print the calendar, post it somewhere visible, and plan accordingly!
Contact appropriate departments with questions.
