gBear is the collection of Google Apps provided by Barnard College to its faculty, staff, and students.
Your gBear account includes Google Apps for Education Mail, Calendar, and Groups.
Once you have been migrated to gBear, visit gbear.barnard.edu. There you can log in to your gBear account. The login information for gBear is the same as the one you have been using for your Barnard Webmail and eBear. For students, your gBear login is your existing UNI and your eBear password. For faculty and staff, your gBear login is usually your first initial followed by the first seven characters of your last name, and your eBear password.
The Barnard email account stops receiving email as soon as you migrate. Nothing will be forwarded from that account after the migration. If you wish to continue forwarding Barnard email to another account, you will have to set up forwarding in your gBear account. See Google Mail Support for instructions on how to do this. Note that everything forwarded to your Barnard email account will show up in your gBear mail account.
Only email on Barnard’s mail servers are migrated to gBear overnight. If you have local email folders stored on your PC and are interested in moving local email to gBear --
Once you migrate to gBear, no new email messages will show up in your old Webmail account. You may still access your old Webmail account, but it will only contain the email messages that were in your account prior to you migrating to gBear. All new email messages will show up in your gBear account. You will also be able to see your old messages in your gBear Mail account.
All gBear accounts come with Chat enabled. Since people have different preferences regarding its use, you should check out the settings for Chat. Go to the "Settings" link at the top of your gBear Mail page, and then select "Chat."
Yes, you can set up your email client using IMAP. The list of supported email clients is found here.
Google Apps currently works on BlackBerry, iPhone, Symbian S60, Windows Mobile, and some Android devices. BCIT provides support for the Blackberry and iPhone at this time. For more information on how to set up your mobile device, see "Mobile Devices" on the gBear mail page.
gBear accounts are issued by Barnard College, not created by individual users as is the case for both Gmail and Google Calendar. gBear accounts are governed by the same policies that Barnard has regarding electronic communication for any accounts issued by the College, including Webmail and eBear.
For information on gBear account assistance, please review the following pages:
If you have additional questions,
No, your e-mail address remains the same. For students, your address is UNI@barnard.edu. For faculty and staff, your address is usually your first initial followed by the first seven characters of your last name @barnard.edu.
If you are using Outlook, your folders will be migrated automatically as labels to gBear. Your contacts will not be migrated automatically, but can be migrated if requested. All the existing e-mail messages in your previous Barnard email account will also be migrated automatically. Note that only email from Barnard servers will be migrated. If you have saved email messages locally on your PC or MAC (i.e. because your email account is configured to retrieve messages via POP), they will not be migrated automatically.
Google provides information about consolidating your personal and school email accounts. Your Barnard email account is still the official method of communication between the College and faculty, staff, and students. As such, the account is governed by the same policies that Barnard has regarding electronic communication for any accounts issued by the College and is the one supported by BCIT.
Your gBear account has 7GB of storage, which is significantly more space than you had in your Barnard Webmail account. You'll probably never run out of space. In fact, a heavy email user who sends and receives lots of file attachments and archives all messages might use up to 5% of this space a year (usually less), so it could take years to use up all of the available space. Note that Google Apps restricts the size of file attachments to 20 MB, so you don't have to worry about a few large files using up your storage space.
Advertisements and sponsored listings are turned off for current faculty, staff, and student gBear accounts.
No. The educational agreement between Barnard and Google prohibits that activity.
Your personal Google/Gmail account will remain separate from your gBear account. gBear is provided for Barnard's community and caters to specific educational needs. You may choose to forward your gBear Mail to your personal account if you would like to combine both accounts, or vice versa.
No. gBear does not provide the Google Docs feature currently, so any shared documents to your gBear account cannot be read.
When you delete an email message or conversation, it is moved to your Trash folder and automatically deleted after 30 days. If items in the Trash remain for 30 days or are emptied, those items cannot be recovered. Google has more information on deleting & recovering messages.
You must enable the lab feature, "Undo Send," in the Labs page under Settings. Once you've turned on this lab, you will see an “Undo” link on every sent e-mail confirmation. The undo link can be clicked for five seconds after you have clicked the send button. After clicking the link, the message will not send and the page will refresh back to compose. To avoid having to retract a sent message, we recommend always writing your body message first before entering the recipient's name(s).
There is no way to sort your mail other than by date. By default, the newest message appears on the top of your Inbox. gBear emphasizes its search feature, similar to Google search, to help you look for messages in any part of the e-mail body. Advanced search options help you find messages quickly. Additionally, you can use labels and filters to sort your mail as well as setting up a Priority Inbox.
Using filters, you can manage the flow of incoming messages, including automatically label, archive, delete, star, or forward your mail, and keep certain messages out of the Spam folder.
Google automatically filters spam that you don't see in your gBear account. Messages that are flagged as spam are directed to the "Spam" folder in your account. You can view those messages and clear them or have Google clear them automatically after 30 days. See the following pages for more information:
gBear's spam filters stops most junk e-mails from entering your inbox. If you do find unwanted spam mail, select the message(s) and click "Report Spam." The more mail you report, the quicker the system will recognize similar and repeat offenders.
You will have to set up your vacation message in gBear, not in eBear. See instructions on setting up a vacation message for your gBear account.
To avoid formatting errors when copying text from a Word doc, you must first paste it into Notepad/TextEdit, and then proceed to paste that text (from Notepad/TextEdit) into your gBear email composition. This removes excess formatting from Word.
Another method is to paste your text into "plain text" format in the composition box, and then change into "Rich formatting" for additional formatting options.
Your sending limit differs if you are using gBear mail versus if you are using an email client. See information on sending limits.
gBear Calendar includes features for IT administrators that aren't available in Google Calendar, including the ability to set sharing options and create resources that users can incorporate into their calendars.
gBear Groups allows for the creation and management of mailing lists and email aliases. We currently use MUSE at Barnard to create and manage mailing lists and aliases; those lists will be migrated to gBear Groups over the course of the 2010-2011 academic year. During the migration period, some new lists and aliases are still being created in MUSE.
We will be migrating College mailing lists and aliases from MUSE to gBear Groups over the course of the 2010-2011 academic year. We will contact all list owners with additional information before their lists and aliases are migrated.
Requests for a gBear Group to use as a mailing list or alias should be submitted to the BCIT Service Desk, preferably using webhelpdesk.barnard.edu, or send email to firstname.lastname@example.org. Please download, fill out, and attach a Group Request Form to your request.
Student clubs should contact the Office of Student Life to submit a request.
No, eBear will continue to be used for standard mass mailings. Note that requests for mass mailings are not mediated by the Service Desk. For more information, see more detailed information about Mailing Lists.
Your email is your data. Google doesn't own it--you do. All communication is encrypted whenever you use the web-based email and web-based calendar. If you sync your email or calendar with smart phones, that data may not be encrypted. All email is filtered for spam, viruses, and to prevent phishing attacks. Google will never sell your data, nor will you see ads in gBear (unlike your personal Gmail account.)
Barnard's Policy on Computer Use still applies, which states that under some conditions the College has the right to examine electronic information stored on or passing through Barnard's servers and networked resources, including your gBear account.
There is always a risk that networked data can be hacked, corrupted or lost whether it is at Barnard or in the cloud (e. g., on the Internet at Google.) The technical experts at Barnard and at Google will work in close collaboration to minimize those risks.
Email from any provider has no guarantee of privacy and Google is no different. Security? Yes, but it depends on whether you handle your email in a secure manner. Google provides all of the options, but you (the user) have to employ best practices. This is true of any email system you use.
For more information on Google's privacy and security features, visit the following Security and Privacy Resources on Google: