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Department Chair's Timeline

The Department Chair's Timeline is intended as a guide for departments in planning for the academic year.  All dates are subject to change.

If you have any questions, please contact the Provost's Office at extension 4-2708 or by email to provost@barnard.edu.

FALL SEMESTER 2014

SEPTEMBER

Due September 12:

  • Ensure availability of major advisers to approve final fall program-filing before the deadline and reassign advisees of faculty on leave

Reminders:

  • Introduction of new full-time faculty members at first faculty meeting
  • Meet with junior faculty to review course evaluations form previous years by the end of September
  • Begin preparing dossiers for senior-off ladder faculty reviews
  • Begin planning for department majors program planning meetings

OCTOBER

Due October 10:

  • Graduation materials (certified transcripts, senior project grades, nominations for departmental honors) for October candidates due to the Registrar

Due October 13:

  • Spring Directory of Classes Information due to Registrar
  • Changes in online catalogue for spring semester due to Provost’s Office

Due October 15:

  • New spring courses due to the Committee on Instruction
  • Faculty applications for internal grants due to the Provost’s Office

NOVEMBER

Due November 5:

  • Post textbook information for spring courses on CourseWorks

Due November 24:

  • Ensure availability of major advisers to approve advance spring program-filing before the deadline and reassign advisees for faculty on leave 

Reminders:

  • Begin Department budget planning
  • Survey faculty and staff on computer requests
  • Tenure nominations for 6th year assistant professors due January 15th

DECEMBER         

Due December 1:

  • Submit non-renewal notice in 2nd academic year to Provost’s Office
  • Tow Award for Innovative and Outstanding Pedagogy Applications due to the Provost’s Office

Due December 10:

  • All appointment forms for January payroll due to Provost's Office

Due December 12:

  • Submit approved transcripts for February degree candidates to Registrar

Due December 15:

  • Senior off-ladder review dossiers due to Provost’s Office
  • Internal promotion (non-tenure) notifications due to Provost’s Office
  • Department budget planning requests including computer needs due to Provost’s Office

Reminders:

  • Begin preparation for third year reviews of Assistant Professors
  • Begin applications for Presidential Research Awards (due February 1)

SPRING SEMESTER (DATES APPROMIXATE)

JANUARY

Due January 15:

  • Notification of tenure nominations for 6th year assistant professors due to Provost’s Office

Due January 18:

  • Nominations for departmental honors and senior project grades for February Degree Candidates due to Registrar

Due January 25:

  • Ensure availability of major advisers to approve final spring program-filing before deadline and reassign advisees of faculty on leave

Reminders:

  • Begin preparing requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year
  • Begin preparing Professional Development Leave (PDL) and Senior Faculty Research Leave (SFRL) applications
  • Begin preparing departmental nominations for teaching awards

FEBRUARY

Due February 1:

  • Referee and comparison lists for tenure nominations due to Provost’s Office
  • Requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year due to Provost's Office
  • Presidential Research Award applications due to Provost’s Office

Due February 15:

  • Minigrant and SAPL grant applications due to Provost’s Office
  • Changes in the catalogue, directory of classes and first-year guide due to Provost’s Office

Due late February:

  • Departmental nominations for teaching awards due to Chairs the week before Chairs meeting

Reminders:

  • Begin preparing nominations for College-wide fellowships and prizes

MARCH

Due March 1:

  • New fall courses due to COI
  • Dossier materials for fall tenure cases due to Provost’s Office
  • Completed internal promotion materials due to Provost’s Office
  • Submit non-renewal notice in first academic year to Provost’s Office

Due March 10:

  • Submit nominations for College-wide fellowships and prizes to Dean of Studies

Due March 15:

  • Completed third year reviews due to Provost’s Office
  • Submit Professional Development Leave (PDL) and Senior Faculty Research Leave (SFRL) applications to Provost’s Office

Reminders:

  • Begin preparation of materials for annual assessment report and announce annual departmental assessment meeting

APRIL

Due April 1:

  • Minigrant applications due to Provost’s Office
  • Submit departmental nominations for teaching awards to Provost’s Office

Due April 2:

  • Post textbook information for fall courses on CourseWorks

Due April 15:

  • Submit transcripts and nominations for departmental honors for May graduation candidates to Registrar.

Due April 19:

  • Ensure availability of major advisers to approve advance fall program-filing before the deadline and reassign advisees for faculty on leave

Reminders:

  • Begin compiling Chair’s annual report

MAY

Due May 10:

  • Submit completed faculty personnel forms to chairs and Provost’s Office
  • Submit senior project grades for May degree candidates to Registrar. 

Due May 10:

  • Submit revised information for Guide to Academic Advising to Dean of Studies

Due May 31:

  • Submit chair’s annual report for salary review and annual assessment report to Provost’s Office

Reminders:

  • Last opportunity to make purchases in the current fiscal year’s budget

SUMMER (DATES APPROXIMATE)

JUNE

Due Late June:

  • Administrative employee evaluations due to Provost’s Office
  • Confirm delivery of all orders before fiscal year ends

JULY

Reminders:

  • Final department budgets distributed

AUGUST

Due August 10:

  • All appointment forms for September payroll due to Provost’s Office

Reminders:

  • Reassign major advisees for faculty on leave or who have departed

(Updated 8/28/14)