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Approval Procedures

BARNARD COLLEGE

PURCHASING AND EXPENDITURE POLICY

APPROVAL PROCEDURES

If you would like to save or print a copy of this information, please download Approval Procedures.

 

 

Purchase Orders

Check Requests for Vendor Payments

Check Requests or Travel/Expense Reports for Reimbursements (non-Petty Cash)

Check Requests for Petty Cash Reimbursements

MasterCard Purchasing Card

 

 

Who Can Approve

For 10 Fund?

1) Appropriate Budget Officer or

Authorized Individual indicated on signature cards.

2) No purchase will be processed by Purchasing if the 10 Fund does not have sufficient budget monies in the specific account charged.

3) Good & Services should always be charged to the appropriate object number.

1) Appropriate Budget Officer or Authorized Individual indicated on signature cards.

2) No payment will be processed by Accts Payable if the 10 Fund does not have sufficient budget monies in the specific account charged.

3) Good & Services should always be charged to the appropriate object number.

1) Employee's Direct  Supervisor or person designated by Direct Supervisor (i.e., Department Administrative Assistant**)

2) For the President, Vice Presidents and Academic Department Head, must be approved by the AVP for Finance.

3) No payment will be processed by Accts Payable if the 10 Fund does not have sufficient budget monies in the specific account charged.

4) Goods & Services should always be charged to the appropriate object number.

1) Initial Petty Cash Request must be approved by Department Chairperson.

2) Petty Cash Reimbursement must be signed by petty cash custodian.

 

 

 

 

 

 

 

1) Authorized Budget Officer

2) No payment will be processed by Accts Payable if the 10 Fund does not have sufficient budget monies in the specific account charged.

3) Goods & Services should always be charged to the appropriate object number.

 

Who Can Approve

For 21 Fund?

1) Appropriate Grant Officer or Authorized Individual indicated on signature cards AND

2) VP for Finance or Associate Controller - Financial Reporting

1) Appropriate Grant Officer or Authorized Individual indicated on signature cards AND

2) VP for Finance or Associate Controller - Financial Reporting

1) VP for Finance or Associate Controller – Financial Reporting

 

1) VP for Finance or Associate Controller – Financial Reporting

 

1) VP for Finance or Associate Controller – Financial Reporting

 

Who Can Approve

For 11 & 24 Fund?

1) Appropriate Budget Officer or Authorized Individual indicated on signature cards AND

2) VP for Finance

1) Appropriate Budget Officer or Authorized Individual indicated on signature cards AND

2) VP for Finance

1) VP for Finance

 

Not Applicable

 

1) VP for Finance

 

** IF REIMBURSEMENT IS BEING MADE TO DEPARTMENT ADMIN ASSISTANT, HIS/HER DIRECT SUPERVISOR SHOULD APPROVE THE EXPENDITURE.