Finance & Operations

Approval Procedures

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	Who Can Approve for 0 Fund?	Who Can Approve for 1 Fund?	Who Can Approve for 2 Fund?
Purchase Orders	1) Appropriate Budget Officer or Authorized Individual indicated on signature cards. 2) No purchase will be processed by Purchasing if the 0 Fund does not have sufficient budget monies in the specific account charged. 3) Good & Services should always be charged to the appropriate object number.	1) Appropriate Grant Officer or Authorized Individual indicated on signature cards AND 2) Controller or Assoc. Controller-Financial Reporting	1) Appropriate Budget Officer or Authorized Individual indicated on signature cards AND 2) Controller
Check Requests for Vendor Payments	1) Appropriate Budget Officer or Authorized Individual indicated on signature cards. 2) No payment will be processed by Accts Payable if the 0 Fund does not have sufficient budget monies in the specific account charged. 3) Good & Services should always be charged to the appropriate object number.	1) Appropriate Grant Officer or Authorized Individual indicated on signature cards AND 2) Controller or Assoc. Controller-Financial Reporting	1) Appropriate Budget Officer or Authorized Individual indicated on signature cards AND 2) Controller
Check Requests or Travel/Expense Reports for Reimbursements (Non Petty Cash)	1) Employee's Direct Supervisor or person designated by Direct Supervisor (i.e. Department Admin Asst**) 2) For the President, Vice Presidents and Academic Dept Heads, must be approved by the Controller 3) No payment will be processed by Accts Payable if the 0 Fund doesnot have sufficient budget monies in the specific account charged. 4) Goods & Services should always be charged to the appropriate object number.	1) Controller or Assoc. Controller-Financial Reporting	1) Controller
Check Requests for Petty Cash Reimbursements	1) Initial Petty Cash Request must be approved by Department Chairperson. 2) Petty Cash Reimbursement must be signed by petty cash custodian.	1) Controller or Assoc. Controller-Financial Reporting
Mastercard Purchasing Card	1) Authorized Budget Officer 2) No payment will be processed by Accts Payable if the 0 Fund does not have sufficient budget monies in the specific account charged. 3) Good & Services should always be charged to the appropriate object number.	1) Controller or Assoc. Controller-Financial Reporting	1) Controller

** If reimbursement is being made to department admin assistant, his/her direct supervisor should approve the expenditure.