Moving Out (Spring 2016)

 

Check-Out Procedures & Deadlines

MOVING OUT AT THE END OF THE FALL 2015 SEMESTER? 
(Graduating mid-year, studying abroad for the Spring, withdrawing from the College, moving off-campus, etc.)

Any student not returning to housing and/or Barnard for the Spring must move out before 9am on Thursday, December 24, 2015 (i.e. the date/time Res Halls close for Winter Break). Unfortunately, extensions are NOT available.

All Barnard residence halls close at 5pm on Friday, May 13, 2016.

  • Students who are not graduating are expected to move out within 24 hours of their final scheduled exam (or before 5pm on May 13, whichever is earlier).
  • Graduating seniors will be required to move out no later than 10am on Thursday, May 19, 2016.

To see the final exam schedule, please visit http://barnard.edu/events/final-examinations-spring-2016.

After students have removed their belongings and cleaned their room, they must complete a Check-Out Envelope at their residence hall front desk.  As part of completing the check-out envelope, students will be required to remove the residence hall sticker from their ID (and put it in the envelope).  Students will also put their room key(s) in the check-out envelope and give it to the Front Desk attendant. 

Please note that students who do not return their keys and/or complete a check-out envelope will be charged for an improper check-out ($100).  Missing keys will result in an additional $25 per key charge. 

Students living in suite-style residence halls will additionally be required to complete a suite checkout form (available from your RA).  This form ensures that all suitemates will equally help in cleaning common areas of the suite before moving out.

Students are required to return their room to the same condition it was in when they moved in (including cleaning their room and/or moving furniture back to original positions). Residential Life & Housing staff will inspect rooms after move-out to ensure that students have done so, using the Room (& Suite) Condition Reports filled out during check in. Please note that any damages and/or needed cleaning will be charged to students’ accounts.

Please take all bagged garbage to the designated areas.  Garbage bags should be available on each floor.  Recyclables should be taken to the normal locations for these items.  Please do not use garbage bags to pack belongings and/or leave belongings in the hallway.  Cleaning staff may assume that it is garbage and dispose of the items.   Any garbage or items left in your room/suite will result in a cleaning fine.

Any student who fails to complete their check-out by their deadline will be fined a minimum of $100 (fees will increase the later a student finishes moving out) and may be subject to disciplinary action.

 

Extensions

For information about extensions, please visit http://barnard.edu/reslife/move-out/extensions.  Individual extensions are typically not available.

 

Planning for Move-Out

  • Plan with your roommates/suitemates who will clean what and when!  Any cleaning and/or damage fines that are not easily attributable to one student will be split between all members of a room and/or suite.
  • Start packing in advance!  Don’t forget to check all your drawers, closets, etc.
  • Clean your room!  Any trash or items left behind will result in fines.
  • Take all garbage & recycling to their usual locations.  Trash bags will be available at your Res Hall Front Desk.  Do not leave your belongings sitting around in trash bags; otherwise Facilities might think they’re garbage and dispose of them!
  • Don’t wait until the last minute to check out!  Elevators, carts, & street parking will be limited.
  • Complete a Check-Out Envelope at your Res Hall Front Desk (turning in your room keys and Building ID sticker).  
  • Failure to submit a Check-Out Envelope by the deadline will result in a $100 Improper Check-Out Fee (fees may increase the later a student checks out).  Missing keys will also result in a $25 per key fee.

 

Cleaning / Damage Charges

Students are responsible for returning their room to the same condition it was in when they moved in (including cleaning their room and/or moving furniture back to original positions). Residential Life & Housing staff will inspect rooms after check-out.  

Students will be assessed charges for any cleaning and/or repair of damages required.  Any cleaning or damage charges that cannot be attributable to one roommate and/or suitemate will be shared among all roommates and/or suitemates.  

For a list of cleaning & damage fees, please visit barnard.edu/reslife/policies/damage-charges.

Students who are assessed cleaning and/or damage charges will be contacted via their Barnard email during the summer to provide them with the amount & description.  Students will have a deadline, communicated in the email, by which they may submit any appeals.  Students are responsible for checking their Barnard email and/or forwarding their mail to an account that they do check over the summer.

 

Parking & Carts

Please do not leave any cars double parked without someone in it.  Unattended and/or double parked cars block others from accessing the buildings and may be ticketed or towed by NYPD.

For a list of parking garages and rates, please visit http://barnard.edu/visit/parking.

A limited number of carts will be available for check-out from the front desk of each residence hall. A photo ID is required to borrow a cart for one hour.

 

Summer Storage

There is no storage space available on campus, but many vendors offers fee-based storage services to Barnard students. Students are responsible for negotiating rates, dates and details with their selected vendor. 

Residential Life & Housing recommends SummerStorage.org (516-729-5169), which has worked with the college for the past 18 years.  For information about prices, pick-up & drop-off dates, and additional contact information, please visit http://summerstorage.org.

For a list of additional vendors that can provide fee-based storage services for students, please visit barnard.edu/reslife/services/storage.

 

Mail Forwarding (or, Keeping Your Mailbox Open Over the Summer)

For information about forwarding the mail from your Altschul box over the summer, visit Mail Services.

If you are going to be living on campus (or in the city) for the summer and wish to keep your mailbox open over the summer, you must fill out a "Keep Mailbox Open" form at the Mail Services Window in Altschul.

 

Give & Go Green! (Environmentally-Friendly Move-OUT)

Each year, Barnard students donate unwanted items (clothing, food, household goods, electronics, etc) to local charities. There will be donation centers located in each residence hall during the week of final exams. Last year we were able to make large donations to the Salvation Army, a children’s art initiative, and a food shelter. Please join the EcoReps and Residential Life & Housing in this great cause by donating items.

Note for Seniors and/or students with extensions:  donations can NOT be accepted after 9am on Wed, May 18.  If you have any items you wish to donate, you must do so before that date/time.

When TBA through 9am Wed, May 18, 2016
Items CANNOT be accepted after 9am Wed, May 18 -- and only through 5pm, Fri, May 13 in the Quad
Where DEADLINE: 9am on Wednesday, May 18, 2016
  • LOCATIONS TBA
DEADLINE: 5pm on Friday, May 13, 2016
  • QUAD LOCATION TBA
What Bagged clothes/ bedding, working appliances, food stuffs (canned and unopened non-perishable), cleaning supplies, office supplies, furniture, pencils, etc.
What Not Anything broken, dirty or unusable for other people, your old chemistry notes, trash and recycling (there are bins in your suite for that), plastic shopping bags.
Who The EcoReps donate items to Rock and Wrap it Up, Grad Bag, and Goodwill.

Remember that these things are going to people who need them.  THIS IS NOT TRASH!

You can recycle your plastic bags at any grocery store that gives out plastic bags (Fairway and Wholefoods can usually take a large quantity).

 

Returning Refrigerator Rentals

If you rented a refrigerator from Collegiate Storage and Rentals, please make sure you are in contact with them (718-267-6484) regarding its return.  They will be on campus by the Main Gates to pick up your refrigerator.

To extend rental for one or both summer sessions, please call 718-267-6484 at least 72 hours prior to return or email Info@collegiatestorageandrental.com.  

Please note that refrigerators must be returned defrosted (unplug the refrigerator, open the door for at least 24 hours, and let the refrigerator defrost naturally). Under no circumstances should you chip away at ice in the fridge as the walls of the fridge are hollow and puncture easily (and will result in a fine).

Please note the Residential Life & Housing can not give Collegiate Storage and Rentals or any other vendors access into your room.  If you will not be present when they arrive to pick up rentals, you must make arrangements for a friend to have your refrigerator and turn it in.

 

Returning Cable TV Boxes

If you signed up for cable with Time Warner Cable, you must contact them to cancel your cable TV service and to return your cable box. Residential Life & Housing cannot return your cable box for you.

 

Nearby Hotels for Parents & Families

For hotel information and reservation links, visit http://barnard.edu/visit/accommodations.

 

Summer Housing Applications

If you wish to apply for Summer Housing, please visit Summer Housing for more information.  Please note that last-minute requests for Summer Housing may not be accepted and would not result in permission for check-out extensions.