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2014 December Room Changes

If you are applying for a room change, please make sure that you read ALL of the information on this page, as some aspects of the room change request process may be different than the past.

Note: 80 students from Australia, China, Denmark, Ghana, Honduras, Ireland, Italy, Russia, and South Africa will be coming to Barnard this Spring for the Visiting International Student Program (VISP).  If you have a space opening up in your room or suite and would like to request a visiting student as a roommate / suitemate, please email housing@barnard.edu.

 

Forms

Important Dates

Friday, November 14, 2014 Room Change Request forms available online (see above)
Wednesday, December 3, 4pm Room Change Request forms due to the Residential Life & Housing (RL&H) Office, 110 Sulzberger.
Wednesday, December 10, 9pm Room Change results will be emailed to students.
Wednesday, December 17, 11am If a room change is granted and a student submits the New Room Key Early Permission form (with the signature of the person moving out of your new room), they may sign for their new room key between 11am-5pm on Wednesday, Dec 17, and 9am-4pm on Thursday, Dec 18, at the RL&H Office.  Otherwise, students will be able to get their new room keys starting when the residence halls reopen after Winter Break (Sat, Jan 17, 2015).
Friday, December 19, 9am If a room change is granted, students must completely move out of their Fall room & turn in their old room keys using a check-out envelope. Otherwise, students will be fined for an improper check out and replacement of keys.

 

Requesting a Room Change

This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing difficulties with their roommate(s) should speak to their RA and/or the Director of the First Year Focus).  Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).

Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.

Students with diagnosed disabilities who may need some form of disability-related housing accommodation as part of their room change request should additionally contact the Office of Disability Services to complete a Disability-Housing Request (DHR) no later than Wednesday, December 3, 2014. More information about the process is available at http://barnard.edu/reslife/disability.

Please note that room change requests & preferences based upon race, ethnicity, religion, religious practices, sexual orientation, socioeconomic status, physical characteristic, or national origin cannot be accommodated.

Once submitted, request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application.  Request forms may not be withdrawn after the due date (Wednesday, December 3, 2014, 4pm).

Residential Life & Housing will review all submitted Room Change Request forms.  The College will attempt to provide new room assignments for as many students as possible; however, room changes are not guaranteed.

Students may request to make a 1-for-1 swap with another student continuing in housing for the Spring OR they may specify a set of criteria for which types of rooms or locations they would be willing to move to.

Students who wish to move into a specific space (even within their same current suite) should specify that on their Request form.  The roommate(s)/suitemate(s) of that vacancy must also submit a Roommate/Suitemate Request Form, mutually requesting the student looking for a room change. This can improve a student's chances of receiving the room change, but does not guarantee it.

Granted room changes are FINAL and BINDING. Students granted a room change MUST complete the move, as other room changes will be dependent upon the space that will be vacated.  

Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate.  Email addresses will be provided.

Students who receive a room change must move completely out of their Fall room before the start of Winter Break (9am on Friday, December 19, 2014).

Students who receive a room change may only access their new Spring assignment and/or move in belongings before the end of the Fall semester with the permission of the Fall occupant who is moving out. Students who are not able to access their new room before the end of the Fall semester will need to find an alternate location to store their belongings (ex. a friend's room, off-campus, or taking their belongings home over the break) -- no items may be left behind in the Fall room assignment.

 

Buy Out Requests (i.e. are NOT available)

Due to the number of new students expected to be assigned for the Spring (i.e. new Transfer & Visiting students, students returning from Fall study abroad, students applying for readmission to the College, etc.), it is not possible to request to buy out a double room as a single as part of the December Room Change Request process. On very rare occasions, Residential Life & Housing may assign a student for the Spring to an empty double as a single (if there are enough other vacancies to accomodate all applications); however, it is not possible to specifically request this.

 

Room Change Request Results & Billing Changes

Students will be contacted via email by 9pm on Wednesday, December 10, with the result of their request. While the College will attempt to provide new room assignments for as many students as possible, room changes are not guaranteed through this process. Students who do not receive a room change will remain in their Fall assignment for the Spring semester.

Students who receive a room change to a more expensive room type (ex. from a multiple/single to a single/Studio) will be responsible for paying the increase in housing costs. The charge would be placed on the student's account and must be paid before the residence halls reopen for the Spring semester (Saturday, January 17, 2015). Students who have outstanding charges on their Bursar account will not be permitted to return to campus for the Spring semester.

Students who receive a room change to a less expensive room type (ex. from a single/Studio to a multiple/single) will receive a credit on their student account. Students who wish to receive this credit in the form of a refund must request that through the Bursar office.

Students who receive a room change to Hewitt Hall must enroll (at minimum) in the Quad Upperclass Meal Plan. Meal plans can be adjusted through the Bursar office.

 

Moving Out of your Old Room (if given a room change)

Students who receive a December Room Change must completely move out of their Fall room assignment by no later than the start of Winter Break (9am on Friday, December 19, 2014). This includes both removing all belongings and turning in your room keys.

If you are not able to move your belongings into your Spring room before the start of Winter Break, you will need to find an alternate location to store them. This may include: a friend's room, an off-campus location, or taking them home over the break.

No belongings may be left behind in your old room (or a common area of your suite) over Winter Break.

When finished moving out of your old room, you will need to complete a Check Out envelope at your residence hall Front Desk in order to turn in your old room keys. Failure to do so before the start of Winter Break will result in an improper check out charge ($100) and a $25 per key replacement cost.

Note: If another student is assigned for the Spring to the room you're vacating from the Fall, we ask that you please be as FLEXIBLE and ACCOMMODATING as possible in allowing this student to start moving their belongings into your room as you are moving out. Our office understands that while it may not be preferable or convenient, it is helpful for the Room Change process. You may need to clear space on one side of your room to allow this student to start moving in their belongings while you are continuing to pack and move out your belongings.

Failure to completely move out of your Fall room and/or turn in your room keys will result in being fined for an improper check out, replacement of keys, and being charged for the College to remove any remaining items from your Fall room.  Additionally, failure to move out of your Fall room could result in your approved room change being cancelled.

Moving Into Your New Room (if given a room change)

If applicable, you will be provided with the name and email address of the person(s) moving out of the space you are moving into for the Spring.

Students may only access their new Spring assignment and/or move in belongings before the end of the Fall semester with the permission of the Fall occupant who is moving out.

We ask students who are moving out to be as flexible and accommodating as possible in allowing students to move belongings into the room before the end of the semester; however, we CANNOT guarantee that you will be able to access your Spring room until AFTER Winter Break (i.e. when the residence halls reopen for the Spring semester on Saturday, January 17, 2015).

Students may not access the keys to their new room until the Spring semester UNLESS they submit the New Room Key Early Permission Form (PDF) with the signature of the student(s) moving out of the room. This will allow for a student to sign for the new room keys at the Res Life office (110 Sulzberger) between 11am-5pm on Wednesday, December 17, or 9am-5pm on Thursday, December 18. Students who are moving into a space that is currently vacant may sign for their new keys without having to submit a Permission form.

Otherwise, you will be able to get your new room keys after the residence halls reopen for the Spring semester (Saturday, January 17, 2015).

If you are not able to move your belongings into your Spring room before the end of the Fall semester, you will need to find an alternate location to store them. This may include: a friend's room, an off-campus location, or taking them home over the break.

 

Winter Break

If you are granted a room change *and* you receive permission to stay in housing for Winter Break, please note that you would be living in your new room, not your old room (i.e. room changes must be completed before the start of Winter Break).

You will need to sign for your new room keys at the Res Life office (110 Sulzberger) between 11am-5pm on Wednesday, December 17, or 9am-5pm on Thursday, December 18.

From 9am on Friday, December 19, 2014 to 5pm on Sunday, January 4, 2015, Plimpton will be the only residence hall open for students approved to be in residence during Winter Break.  Elliott, 616, and 620 will continue to be completely closed through 9am on Monday, January 12, 2015.  

Students who receive December Room Changes to a building that is not open during a time they are approved to be in residence during Winter Break will be responsible for locating someone (in a residence hall which will be open) who will confirm permission for the student to use their room by submitting the Winter Break Room Host Form (PDF).  Students may not stay in their old Fall room assignment without the permission of the Spring occupant of that room (by submitting the Winter Break Room Host form).

Ex:  If you are currently living in Plimpton Hall and are approved for a room change to 616, you must be moved out of your current room in Plimpton before the start of Winter Break (Dec 19).  However, 616 will not be open for Winter Break.  In order to be considered for Winter Break, you would need to get permission to stay in the room of another Plimpton resident (by submitting the Winter Break Host Room form, as part of your application).  You would not be able to stay in your Fall Plimpton room unless the student(s) assigned to that space for the Spring give their permission via the Host Room form.

 

Frequently Asked Questions

If you have any additional questions after reading the links above, please contact housing@barnard.edu.