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2014 December Room Changes

Note: 80+ students from Australia, Brazil, China, Denmark, Ghana, Italy, Norway, Russia, South Africa, South Korea, Spain, and Vietnam will be coming to Barnard this Spring for the Visiting International Student Program.  If you have a space opening up in your room or suite and would like to request a visiting student as a roommate / suitemate, please email housing@barnard.edu.


Important Dates

Wednesday, November 19, 2014 Room Change Request forms available online (see above)
Wednesday, December 3, 4pm Room Change Request forms due to the Residential Life & Housing (RL&H) Office, 110 Sulzberger.
Wednesday, December 10, 9pm Room Change results will be emailed to students.
Wednesday, December 17, 11am If a room change is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable).  Keys will be available to pick up between 11am-5pm on Wednesday, Dec 17, and 9am-5pm on Thursday, Dec 18, at the RL&H Office. Note: depending on the schedule of students moving out of a space you may be moving into (if applicable), you may not be able to access your new room before the residence halls reopen for the Spring semester (Saturday, January 19, 2015).
Friday, December 19, 9am If a room change is granted, you must have completed moving out of your old room* & turned in your old room keys using a check-out envelope. This is the date/time that the residence halls close for Winter Break.

* Students who receive a room change should pick up their new room keys (before 5pm on Thursday, December 18) and be completely moved out of their old room / suite by the start of Winter Break (9am on Friday, December 19).  If you wish to leave for Winter Break before moving your belongings into your new room, you may do so as long as you have completely vacated your old room / suite (i.e. all your belongings).  You may choose to take your belongings home for break, move them into a friend's off-campus apartment, or move them into the room of a friend who is not moving or leaving for the Spring (note: Res Life cannot provide you access to your friend's room when you return from Winter Break; they would have to open their room for you to retrieve your belongings). The important thing is that you will have vacated your old room by the end of the Fall semester.

Room Change Request Process

This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing difficulties with their roommate(s) should speak to their RA).  Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).

Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.
Students with diagnosed disabilities who may need some form of disability-related housing accommodation as part of their room change request should additionally contact the Office of Disability Services to complete a Disability-Housing Request (DHR) no later than Wednesday, December 3, 2014. More information about the process is available at http://barnard.edu/reslife/disability.
Please note that room change requests & preferences based upon race, ethnicity, religion, religious practices, sexual orientation, socioeconomic status, physical characteristic, or national origin cannot be accommodated.
Once submitted, request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application.  Request forms may not be withdrawn after the due date (Wednesday, December 3, 2014, 4pm).
Residential Life & Housing will review all submitted Room Change Request forms.  Decisions made by Residential Life & Housing are final & binding.  While Residential Life & Housing will endeavor to provide room changes to as many students as possible, students who submit a request form are not guaranteed to receive a room change.
Students may request to make a 1-for-1 swap with another student continuing in housing for the Spring OR they may specify a set of criteria for which types of rooms or locations they would be willing to move to. Students who wish to move into a specific vacant space should specify that on their Request form.  The roommate(s)/suitemate(s) of that vacancy must also submit a Roommate/Suitemate Request Form, mutually requesting the student requesting a room change. This can improve a student's chances of receiving the room change, but does not guarantee it.
Students granted a room change must complete the move, as other room changes will be dependent upon the space that will be vacated.  Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate.  Email addresses will be provided. Students receiving room change may need to stay through the end of exam week in order to be able to access their new room (based on the schedule of students vacating that space for the Spring).
Students who move to a more expensive room type (i.e. from a double to a single or studio) or to a location that requires participation in a more comprehensive meal plan (i.e. Hewitt), will be responsible for payment to the Bursar office prior to the reopening of residence halls for the Spring semester (Saturday, January 17, 2015).

Buy Out Requests

Due to the number of new students expected to be assigned for the Spring (i.e. new Tranfers & Visiting students, students returning from Fall study abroad, students applying for readmission to the College, former commuters, etc.), it is not possible to request to buy out a double room as a single as part of the December Room Change Request process. On rare occasions, Residential Life & Housing may give a student a room change to an empty double as a single (at the single room rate), if there are no competing room change requests to fill that room; however, it is not possible to specifically request this. If space permits, Buy Out Requests may be available as part of the Spring Room Change Request process in late January.

Winter Break

If you are granted a room change and you receive permission to stay in housing for Winter Break, please note that you would be living in your new room, not your old room (i.e.. room changes must be completed before the start of Winter Break).

From 9am on Friday, December 19, 2014 to 5pm on Sunday, January 4, 2015, Plimpton will be the only residence hall open for students approved to be in residence during Winter Break.  Elliott, 616, and 620 will continue to be completely closed through 9am on Monday, January 12, 2015.  
Students who receive December Room Changes to a building that is not open during a time they are approved to be in residence during Winter Break will be responsible for locating someone (in a residence hall which will be open) who will confirm permission for the student to use their room by submitting the Winter Break Room Host Form (PDF).


Frequently Asked Questions

If you have any additional questions after reading the links above, please contact housing@barnard.edu.