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Apply for Winter Break Housing 2014

Barnard College's residence halls close officially for Winter Break at 9am on Friday, December 19, 2014 and reopen at 9am on Saturday, January 17, 2015.

In rare cases, students may receive exceptions to remain in housing during this time. However, housing during Winter Break and/or extensions are not guaranteed and approval should not be assumed. Students should plan accordingly in case their request is denied.

Note: most residence halls will be completely locked up and unavailable for the majority of the Winter Break.


Important Dates & Application Links

Monday, November 17, 2014, 1pm Winter Break Application form available online
Monday, December 1, 2014 at 4pm Deadline to request a waiver of the Winter Break Housing fee
(note: Students must first apply for Winter Break Housing before they may submit a request for a waiver of the fee)
Wednesday, December 3, 2014 at 4pm Deadline to Apply for Winter Break Housing (or an Extension)
If applicable, the following forms are also due: 
Friday, December 12, 2014 at 4pm Deadline to cancel Winter Break Housing without a charge
Monday, December 15, 2014, 10am
- Wednesday, December 17, 4pm
Students who are approved for Winter Break housing must come to the Residential Life & Housing office (110 Sulzberger) to get a WB sticker for their IDs (with the exception of students approved for the last week only)
Friday, December 19, 2014 at 9am Residence Halls close for Winter Break
(students without permission for Winter Break Housing or approved extensions must vacate)

Note: Housing will ONLY be available in Plimpton.
Saturday, January 17, 2015 at 9am Residence Halls reopen for Spring Semester

 

Eligibility for Winter Break Housing approval

Students must provide a valid reason for remaining on campus as part of their application for Winter Break housing. All requests will be reviewed on an individual basis. Approval is not automatic and is not guaranteed.  Students should plan accordinly in case their request is not approved.

Examples of requests that may be approved include:

  • Varsity athletes in competition over break
  • Students whose Senior Thesis research can only take place on campus during this time period

Examples that would likely not be approved include:

  • I do not want to go home for the break
  • I can't afford to go home (the Financial Aid office packages students to include Winter Break travel costs)
  • I want to work at my internship or job over the break
  • I want to stay in the city for the holiday season and/or New Year's Eve

If your reason for requesting Winter Break Housing involves a job, internship, athletics, and/or working with others in any capacity, you must ask your supervisor, coach, advisor, etc. to fill out the Winter Break Supervisor Form (PDF) for you. It will be your responsibility to make sure that this form is received before the deadline (4pm, Wed, Dec 3).  

Requests will be reviewed on an case-by-case basis.  As the College continues to evaluate the availbility of housing during Winter Break, please note that reasons and/or students who were approved in the past might not be approved again this year.

Students will only be considered if they are in good standing with the College. Students will not be approved for Winter Break housing if they have a balance on their account (Spring tuition & room/board payments are due by December 1). Students may be denied approval for Winter Break for disciplinary reasons or if they are on probation.

In order to be eligible for Winter Break Housing (or to request an extension), students must have a campus housing assignment for both Fall 2014 and Spring 2015. Students who are studying abroad for the Spring, graduating mid-year, or withdrawing for the Spring semester are not eligible for Winter Break Housing (and must vacate no later than 9am on Friday, December 19, 2014; extensions are not available). Students returning from a Fall semester abroad, new Spring 2015 transfer & visiting students, and students readmitted to the College for Spring 2015 are not eligible for Winter Break Housing.

 

Availability of Housing during Winter Break

For the first part of Winter Break 2014 (9am, Friday, December 19, 2014, through 5pm, Sunday, January 4, 2015), housing for approved students (or extensions) will be available only in Plimpton Hall. Because Barnard offices are closed and resources are limited throughout this period, it makes sense, for safety and well-being, to have the small population of students who are on campus during that time reside in one location.

Res Hall 9am Fri, Dec 19 -
9am, Mon, Jan 5
9am, Mon, Jan 5 -
9am, Mon, Jan 12
9am, Mon, Jan 12 -
9am, Sat, Jan 17
9am, Sat,
Jan 17
on
616 Closed Completely
Residents of these buildings who wish to be in Winter Break Housing during this time period must secure permission to use the room of a Plimpton resident.
Closed Completely
Residents of these buildings who wish to be in Winter Break Housing during this time period must secure permission to use the room of a resident in a building which will be open (see below).
Open for pre-approved students only All residents may return to campus housing for the Spring Semester
620
Elliott
600 Open for pre-approved students only
110th St
CG
Quad
Plimpton Open for pre-approved students only

Students who do not live in Plimpton (but wish to apply for Winter Break Housing during the time that other residence halls are closed) will need to secure permission to use the room of a Plimpton resident (if approved) by submitting the Winter Break Host Room Form (see below) before 4pm on Wednesday, December 3, 2014.

Note: Students may only give permission for another student to stay for Winter Break in their SPRING room assignment. Students who are not returning to housing for the Spring semester or moving to a different room for the Spring may not give permission for a student to stay in their FALL room assignment for Winter Break.

Note: the College will not find rooms for students to stay in; it is the responsibility of the individual student to secure permission from another student to stay in their room.

Starting at 5pm on Sunday, January 4, 2015, the following residence halls will reopen to provide Winter Break Housing for pre-approved students only: 600, 110th St, CG, and the Quad.

616, 620, and Elliott will reopen for Winter Break Housing for pre-approved students only at 9am on Monday, January 12, 2015. Residents of these 3 buildings who wish to be in Winter Break Housing before that date will need to secure permission to use the room of a resident of a residence which will be open during that time period (by submitting the Winter Break Host Room Form above).

The residence halls will reopen for all students to return for the Spring semester (including students moving into campus housing) at 9am on Saturday, January 17, 2015.

Note: students who receive December Room Changes must be completely checked out of their Fall room before 9am on Friday, December 19, 2014. A student's place of residence for considering the chart above is determined by their Spring room assignment location.

 

Applying for Winter Break Housing (and fees)

Step 1

The Winter Break Housing application form will be available online starting Monday, November 17, 2014, and must be submitted no later than 4pm on Wednesday, December 3, 2014. Approval is not guaranteed.

  • If you are a CU student living on the BC campus, you must apply for Winter Break using the form linked above. CU@BC students are not subject to the fee, but must apply & be approved in order to have permission to access their room during the break.
  • If you are a BC student living on the CU campus, you will need to follow the procedures for Winter Break Housing at Columbia, see http://housing.columbia.edu/procedures/winter-break
     

Step 2

If your reason for requesting Winter Break Housing involves a job, internship, athletics, and/or working with others in any capacity, you must ask your supervisor, coach, advisor, etc. to fill out Winter Break Supervisor Form for you. It will be your responsibility to make sure that this form is received before the deadline (4pm, Wed, Dec 3).  

Step 3

Students requesting to be in residence during a time that their residence hall will be completely closed (see section above) must additionally submit the Winter Break Host Room Form before 4pm on Wednesday, December 3, 2014.

Students who are approved for Winter Break Housing for the entire break and/or any dates between Friday, December 19, 2014, and 9am on Monday, January 12, 2015, will be subject to a $400 Winter Break Housing fee. Students who are approved for Winter Break Housing between 9am on January 12 – 17, 2014, only (i.e. the last week of Winter Break) will be charged a reduced fee of $100.

Late applications may be considered on a case by case basis, though are very unlikely to be approved. Approved late applications will incur an additional $100 late fee in addition to the Winter Break Housing fee.

CU students living at Barnard approved for Winter Break Housing will not be charged the Winter Break fee, but must apply before the deadline and be approved in order to have permission to access their room during the break.

 

Apply for an Extension (and fees)

Students who wish to request a 1-day extension (i.e. through no later than 9am on Saturday, December 20, 2014) must submit the Winter Break Housing application form before 4pm on Wednesday, December 3, 2014.

Approval for an extension is not guaranteed and will be granted only in rare instances.  Students should not assume they will be approved. Student shoud plan accordingly and not schedule travel for after December 19, 2014 unless they have an alternate location to stay off-campus (in the even their extension request is not approved).

Students who are not returning to housing for the Spring semester (i.e. studying abroad, graduating mid-year, withdrawing from the College, moving out of housing, etc.) are not eligible for extensions.

Students who do not have a Spring assignment in Plimpton MUST additionally submit a Winter Break Host Room Form, arranging permission for them to stay for their extension in the room of a Plimpton resident. Extensions are NOT available in any other residence hall.

The fee for a 1-day extension (through no later than 9am on Saturday, December 20, 2014), if approved, is $100. Requests to be in residence for later than 9am on Saturday, December 20, 2014, will (if approved) result in being charged the full $400 Winter Break Housing fee.

Late requests may be considered on a case by case basis, though are very unlikely to be approved. Late requests that are approved will also be subject to a $100 late fee (in addition to the 1-day extension or full Winter Break housing fee).

 

Approval Process

Students will receive confirmation of their approval or denial for Winter Break Housing via email starting Monday, December 8, 2014. The number of days it will require to review and respond to each individual request will depend on the number of requests received. Requests will be considered in order of submission date (so submit your request early!).

Students who are approved to be in Winter Break Housing for dates before 9am on Monday, January 15, 2015, must come to the Residential Life & Housing office (110 Sulzberger) between 10am on Monday, December 15, and 4pm on Wednesday, December 17, 2014, to get a Winter Break sticker for their ID. Without this sticker on their ID, students will not be permitted to enter the residence halls while they are closed for break.

Students who are approved for Winter Break Housing starting or after 9am on Monday, December 15, 2015, will get their Winter Break ID sticker from the Residential Life & Housing office when they return to campus in January.

Any student who arranged permission to stay in another student's room (through a Winter Break Host Room Form) will need to sign for the room keys at the Residential Life & Housing office (110 Sulzberger) between 10am on Monday, December 15, and 4pm on Wednesday, December 17, 2014.

 

Cancelling Winter Break Housing (or Extensions)

Students may cancel their application for Winter Break Housing at no cost through 4pm on Friday, December 12, 2014. Students must email housing@barnard.edu from their BC email address to request to cancel their application.

Between 4pm on Friday, December 12 and 4pm on Thursday, December 18, 2014, the cancellation fee will be $100.

After 4pm on Thursday, December 18, 2014, there are no refunds of any Winter Break or Extension Fees (or late application fees) assessed to a student should they wish to cancel..

 

Requests for Waivers of the Fee

The following groups of students may be eligible for a waiver of the Winter Break Housing fee (but are still required to apply individually for Winter Break Housing). Please see the instructions below for how a waiver of the fee may be requested. Please note that submission of a request does not guarantee that a student will receive a waiver of the fee.

Group Approved Return Date How to Request Waiver of Fee
Winter varsity athletes in competition * dates depend on documentation from your coach Your coach must contact housing@barnard.edu with your name(s) and practice and/or competition schedule no later than December 3, 2014.
January NSOP Staff * Mon, Jan 12, 2015 Your name must be provided to Res Life by the Student Life office no later than December 3, 2014.
VISP Ambassador * Mon, Jan 12, 2015 Your name must be provided to Res Life by the International and Intercultural Student Programs office no later than December 3, 2014.
BCIT Training * Mon, Jan 12, 2015 Your name must be provided to Res Life by Aida Gutierrez no later than December 3, 2014.
Students with extreme extenuating financial concerns Varies After applying for housing, submit the Request for Waiver of Winter Break Housing Fee form before 4pm on Wednesday, December 3, 2014.
Other Reason Varies After applying for housing, submit the Request for Waiver of Winter Break Housing Fee form before 4pm on Wednesday, December 3, 2014.;

Waivers of the fee are intended to be rare exceptions to the charge for Winter Break Housing. Students should expect to have to pay the charge if they are approved for Winter Break Housing and should not anticipate receiving a waiver.
 
Students who reside in the tri-state area are highly unlikely to be approved for waivers of the fee. Also, because the Financial Aid office packages students to include travel costs for Winter Break, students who wish to go home and then return to campus for part of the break are very highly unlikely to receive waivers of the fee.

Please note that certain groups above (*) have specific sponsored move-in dates. Students in these groups who wish to return to campus earlier than the approved date or stay for the entire break must supply a valid reason in order for that request to be approved and would be subject to the $400 Winter Break Housing fee.

Note: the deadline to apply for Waiver of the fee (December 1, 2014) is BEFORE the deadline to submit the Winter Break Housing application.

 

Information & Policies for Students Approved to be in Campus Housing During Winter Break

  • The residence halls are officially closed from 9am on Friday, December 19, 2014, through 9am on Saturday, January 17, 2015.
  • Occupancy is generally minimal during Winter Break. Students should take safety and security precautions by locking room/suite doors and learning which friends/neighbors plan to remain on-campus.
  • Public Safety is available 24/7 by calling 212-854-3362.
  • There is a Residential Life Hall Director and Associate Director on call 24 hours/day during the break. You can contact the staff on duty through the front desk of your residence hall or via Barnard Public Safety.
  • Approved students are required to have a valid Winter Break [WB] sticker on their ID to gain entrance into residence halls during this period. No sticker = no entry.
  • During Winter Break, all residents who have received permission to be in the halls must sign in and out of the building each time they enter and exit.
  • Students are limited to a maximum of 1 guest at a time during Winter Break (other Barnard or CU@BC students who did not receive permission to stay during Winter Break do count as guests).
  • No Minor Permission forms will be approved. This means that guests under the age of 17 (incl. siblings) will not be approved during Winter Break.
  • No guests may stay more than three consecutive nights and more than six nights total during Winter Break.
  • Guests must be escorted at all times. If you have a guest, you must meet them at the front desk, sign them in, and escort them to your room. When your guest leaves, you must escort them back to the desk to sign out.
  • Disciplinary incidents and/or any violations of Residential Life or College policy can result in approval for residence over Winter Break being revoked, i.e. students would be required to leave campus.
  • Residential Life & Housing (and most other offices on campus) will be closed between Friday, December 19, 2014 and Monday, January 5, 2015.
  • Facility Emergencies: Please contact Facilities during weekdays at 212-854-2041. Weekday evenings (after 5pm), weekends, and Christmas Eve/Day and New Year's Eve/Day, or if you cannot reach Facilities, please contact Public Safety at 212-854-3362.
  • Public Safety Shuttle: Shuttle service provided to students on a "call for service" basis. To "call for service" during a scheduled break, students should call Public Safety at 212-854-3362 and request transport from the Dispatcher. Service will be provided to and from College residence halls and CU & Barnard buildings only.
  • Dining Hall: All dining facilities (i.e. Hewitt & the Diana) will be closed over Winter Break. For more information, please visit http://www.campusdish.com/en-US/CSE/Barnard.
  • Mail Services: The mail room will be closed for most of the Winter Break. For more information, please visit http://barnard.edu/mail-print-services.
  • Library: The Library will be closed during parts of Winter Break. For hours and more information, please visit http://library.barnard.edu/.
  • Computer labs within the residence halls will be available when those residence halls are open for students approved to be in residence during Winter Break.
  • Primary Care Health Service: The Barnard College Primary Care Health Service will be closed for most of Winter Break. For dates, please visit http://barnard.edu/primarycare/. The Clinician On-Call (855-622-1903) is available for urgent medical advice during the break whenever the BC Student Health Service is closed.
  • Barnard students can be seen for urgent health care problems only at Health Services at Columbia's Urgent Care Service, located on the 3rd floor of John Jay Hall, during Winter Break while the Barnard College Student Health Service is closed. Barnard students seen at Health Services at Columbia will be charged a per visit fee of $60 (for hours, please visit http://health.columbia.edu). Students covered by Barnard's Aetna student insurance may file a claim for reimbursement (but must pay up front). Students who opted out of the Barnard insurance plan may be able to file for reimbursement with their own plans.