For purchases for goods and services (including non-travel out of pocket College expenses) over $500, please refer to the Purchasing Procedures. For purchases under $500, please follow the procedures for the Check Request Forms below.
In order for a Check Request Form to be processed by Accounts Payable, the following documentation must be submitted to Accounts Payable:
All Check Request Forms must be signed by an authorized employee, generally the budget officer for the department. For out-of-pocket expense reimbursements, the employee's supervisor must approve the Check Request Form. For Department Heads, Vice Presidents and the President, the Controller must review the Check Request Form. Any issues or concerns regarding these expenses will be discussed with the Chief Operating Officer (or with the President with regards to the expenses of the Chief Operating Officer).
Please use your correct name on a check request. No Nicknames.
Digital signatures are not allowed on any checks requests, advance requests, or expense reports. We require original signatures.
Note: Barnard College is tax exempt therefore sales tax should never be included in amounts to be paid or reimbursed. Tax exempt forms should be obtained from Accounts Payable before purchases are made.
Check Request Forms should be submitted on a timely basis to Accounts Payable for processing. The following is the schedule for the Accounts Payable Department:
Requests for checks should normally be processed within 10 business days of receipt.
All forms have been updated to reflect the new account numbers format.