Design and Production
Whether you’re creating a poster or newsletter, a research report or a brochure, the design and production team will work with you from the inception of a project to the end to create materials that best reach your target audience and reflect the visual identity of the College.
Steps for requesting printed materials:
1. Complete the Design Request Form
A few things to keep in mind:
- Submit text/copy and images.
You must submit a Word document including the final, proofread text in your publication. You may also submit images in the following format: pdf or jpg. Whether we incorporate this artwork into your piece will depend on several factors: 1) you must have express permission to use the image from the copyright holder, and 2) the image must be of a resolution high enough to meet printing requirements. If your image does not fit this criteria (or if you’re not sure of its resolution), you may still send it & we will do our best to find comparable artwork. Please note: failure to secure permission could result in fines that will be passed on to your department.
As a rule of thumb, we suggest that you order 10% more than you think you’ll need, especially if you’ll be mailing the piece.
Three rounds of design and revision are provided free of charge. (Additional expenses may apply if your project exceeds three rounds or if you require custom photography or illustration. For more information, see “Additional revisions”.) Your department will be charged for the cost of printing and mailing. We will present you with a price quote, which you’ll need to approve before the project can proceed. For projects exceeding $500, Barnard Purchasing requires you to secure a P.O. before work can be released to the printer/vendor.
2. Review the Design & Make Edits
- Review the first proof.
Please allow 7 business days for a first design draft. The first design proof is your opportunity to make necessary revisions to the design, artwork, layout, and text.
- Review the second proof.
Within 2-3 days of receiving your first round of edits, we will send you a second design proof. Changes to this proof should be smaller in scale. Elements of the design, including artwork and layout, should be finalized here.
- Review the third and final proof.
This is your opportunity to cross every ‘t’ and dot every ‘i’. Here, you’ll want to review the text one last time to make sure everything is perfect. Please note: we do not provide proofreading services, so catching mistakes before the publication is sent to print, is your responsibility.
- Additional revisions.
After three rounds of revisions, your project will be turned over to a freelance designer, who can make any additional changes you may need. The cost of this type of freelance work usually runs between $50-$75/hour, which will be billed to your department.
3. Mailing (if applicable)
Our production director will develop a production schedule to meet your mailing deadline. If Communications is coordinating your mailing fulfillment, mail lists must be emailed directly to production director at least 5 days before printing begins.
4. Enjoy Your Publication!
The design team assists in creating all types of visual images, such as event posters,
brochures, newsletters and research reports that best reflect your department’s
message and Barnard’s visual identity.
This depends on the type of project you’re requesting and how far in advance you need
the material. We recommend a window of 3-4 weeks before your distribution date for
print projects and 5-10 days for digital projects.
We will present you with a price quote for approval before the project begins.
Promotional material for events on the Barnard Events Calendar are paid for by the
communications department; all other design requests must be paid for by the
department. For projects exceeding $500, Barnard Purchasing requires you to secure a
P.O. before work can be released to the printer/vendor.
Submit a design request form. We will reach out to the printer and present you with a price quote for approval before the project begins.
Please include the project name, the deadline for final art or printed materials, your contact & department name. Finally, upload a Word doc including all final text/copy/instructions for the design team.
The best image file format is a JPEG (images cannot be extracted from a Word document).
Image files may be uploaded via the request form. Or if providing images at a later time, you can email the image file(s) to firstname.lastname@example.org. The image file should be at the size you want it to appear in the printed piece with a resolution of 300 dpi.
Please note: You must have express permission from the copyright holder to use the image. Failure to secure permission could result in fines that will be passed on to your department.
Yes, please submit a new design request for both newly designed materials and updates to existing design projects.
The design team will schedule the work to be done to complete your request. If your request requires additional information, we'll reach out to you. Depending on the complexity of the request, the first design proof will be emailed to you within 5-7 business days. Within 2-3 days of receiving your feedback, we will send you a second design proof. Changes on this proof should be smaller in scale and design elements should be finalized. After you review the third and final proof, we'll set up the files for the printer and/or send you the file(s) for your digital request.
Typically, departments take up to 24 hours to review proofs, however this may change based on the scope of the project and the deadline.
If you are not satisfied after three rounds of revision, your design will be passed on to a freelancer* who will make the additional edits/changes.
*Freelance fees will be charged to the department requesting changes.
The design team does not offer proofreading services. You are responsible for catching all errors before your product is sent to print.
Printed materials will be delivered to the college Receiving department. You will be notified to schedule a time to pick up your materials or have them delivered to your department. Posters for events promoted in the Barnard Events Calendar will be distributed by Barnard Communications.
Our products can help you better appeal to your audience and properly represent the visual identity of the college. If the product is for external use, to be displayed off campus, we recommend using the Communications design team. If it is an internal poster for Barnard only you are welcome to use our services or create it yourself. Posters for events on the Barnard Events Calendar are made by Communications design team.
For questions concerning promoting your department’s event, please email email@example.com,