Whether you’re creating a poster or newsletter, a research report or a brochure, the design and production team will work with you from the inception of a project to the end to create materials that best reach your target audience and reflect the refreshed visual identity of the College.
Steps for requesting printed materials:
1. Complete the Production Request Form
A few things to keep in mind:
- Submit copy and images. You must submit a Word document including the final, proofread text in your publication. You may also submit images. Whether we incorporate this artwork into your piece will depend on several factors: 1) you must have express permission to use the image from the copyright holder, and 2) the image must be of a resolution high enough to meet printing requirements. If your image does not fit this criteria (or if you’re not sure of its resolution), you may still send it & we will do our best to find comparable artwork. Please note: failure to secure permission could result in fines that will be passed on to your department.
- Quantity. As a rule of thumb, we suggest that you order 10% more than you think you’ll need, especially if you’ll be mailing the piece.
- Budget. Three rounds of design and revision are provided free of charge. (Additional expenses may apply if your project exceeds three rounds or if you require custom photography or illustration. For more information, see “Additional revisions”.) Your department will be charged for the cost of printing and mailing. We will present you with a price quote, which you’ll need to approve before the project can proceed. For projects exceeding $500, Barnard Purchasing requires you to secure a P.O. before work can be released to the printer/vendor.
2. Review the Design & Make Edits
- Review the first proof. Depending on the size of your project, it could take anywhere from 2–7 days to receive the first design proof. This is your opportunity to make necessary revisions to the design, artwork, layout, and text.
- Review the second proof. Within 2-3 days of receiving your first round of edits, we will send you a second design proof. Changes to this proof should be smaller in scale. Elements of the design, including artwork and layout, should be finalized here.
- Review the third and final proof. This is your opportunity to cross every ‘t’ and dot every ‘i’. Here, you’ll want to review the text one last time to make sure everything is perfect. Please note: we do not provide proofreading services, so catching mistakes before the publication is sent to print, is your responsibility.
- Additional revisions. After three rounds of revisions, your project will be turned over to a freelance designer, who can make any additional changes you may need. The cost of this type of freelance work usually runs between $50-$75/hour, which will be billed to your department.
3. Mailing (if applicable)
Our production director will develop a production schedule to meet your mailing deadline. If Communications is coordinating your mailing fulfillment, mail lists must be emailed directly to production director at least 5 days before printing begins.