Department Chair's Timeline

The Department Chair's Timeline is intended as a guide for departments planning the academic year.  All dates are subject to change.

All italicized dates are from last academic year, and have been included as a reference until the date for the current academic year becomes available. All other dates are accurate.
 

FALL SEMESTER 2018

SEPTEMBER

Due Friday, September 14 (Fall 2018 Final Registration Deadline):

  • Reassign the major advisees of all faculty on leave
  • Ensure all advisers in your department or program approve final fall registration by the deadline

Due Monday, September 24:

  • Proposals for Spring 2019 new courses, course changes, and program changes due to the Office of the Provost, for review by the Committee on Instruction (COI)

Reminders:

  • Introduce new full-time faculty members at first faculty meeting (you will be contacted by the Office of the Provost)
  • Meet with junior faculty to review course evaluations from previous years by the end of September
  • Begin preparing dossiers for PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews, and referee dossiers for Promotion to Full Professor reviews (due December 15)
  • Begin planning for department majors program planning meetings

 

    OCTOBER

      Due Friday, October 6:

      • Graduation materials (certified transcripts, senior project grades, nominations for departmental honors) for October candidates due to the Registrar
      • Spring Directory of Classes Information due to the Registrar

      Due Tuesday, October 9:

      • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 1)

       

      NOVEMBER

      Due Monday, November 13: (Spring 2019 Student Planning Opens)

      • Ensure all instructors post textbook information for their Spring 2019 courses on CourseWorks2 (Canvas)

      Due Friday, November 16: (Spring 2019 Advance Registration Deadline)

      • Ensure all advisers in your department or program approve advance spring registration by the deadline

      Due Tuesday, November 20:

      • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 2)

      Reminders:

      • Begin Department budget planning
      • Survey faculty and staff on computer requests
      • Tenure nominations for 6th-year Assistant Professors due January 15th

       

      DECEMBER         

      Due Monday, December 3:

      • Submit non-renewal notice in 2nd academic year to the Office of the Provost

      Due Monday, December 3:

      • Departments intending to submit FBPC petitions notify the Office of the Provost

      Due Monday, December 3:

      • All appointment forms for January payroll due to the Office of the Provost

      Due Friday, December 8:

      • Submit approved transcripts for February degree candidates to the Registrar

      Due Saturday, December 15:

      • PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews dossiers due to the Office of the Provost
      • PoPP and Lecturer/Associate internal promotion notifications due to the Office of the Provost

      Reminders:

      • Begin preparation for Third-Year Reviews of Assistant Professors
      • Prepare requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year (due Friday, January 25)

       

      SPRING SEMESTER 2019

      JANUARY

      Due Tuesday, January 15:

      • Notification of tenure nominations for 6th-year Assistant Professors due to the Office of the Provost

      Due Monday, January 22:

      • Nominations for departmental honors and senior project grades for February Degree Candidates due to the Registrar

      Due Friday, January 25:

      • Requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year due to the Office of the Provost

        Due Wednesday, January 30:

        • Staffing and operating budget spreadsheets due to the Office of the Provost

          Due Thursday, January 31:

          • Tow Award for Innovative and Outstanding Pedagogy applications due to the Office of the Provost
          • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 3)

           

          FEBRUARY

          Due Friday, February 1 (Spring 2019 Final Registration Deadline):

          • Reassign the major advisees of all faculty on leave
          • Ensure all advisers in your department or program approve final spring registration by the deadline

          Due Friday, February 1:

          • Referee and comparison lists for tenure nominations due to Office of the Provost

          Due Monday, February 4:

          • Proposals for Fall 2019 new courses due to the Office of the Provost, for review by the Committee on Instruction

          Due Monday, February 12:

          • Fall Directory of Classes information due to the Registrar
          • Revisions to the First-Year Guide due to the First-Year Dean

          Reminders:

          • Begin preparing departmental nominations for teaching awards
          • Begin applications for Presidential Research Awards (due Friday, March 8)
          • Begin preparing nominations for College-wide fellowships and prizes

           

          MARCH

          Due Friday, March 1:

          • Dossier materials for fall tenure cases due to the Office of the Provost
          • Completed internal promotion materials due to the Office of the Provost
          • Submit non-renewal notice in first academic year to the Office of the Provost

          Due Friday, March 8:

          • Presidential Research Award applications due to the Office of the Provost
          • Virginia C. Gildersleeve Professorship proposals due to the Office of the Provost

          Due Friday, March 8:

          • Submit nominations for College-wide fellowships and prizes to the Dean of Studies

          Due Friday, March 15:

          • Completed Third-Year Reviews of Assistant Professors, Assistant PoPPs, and Lecturers/Associates due to the Office of the Provost

          Due Wednesday, March 20:

          • Department nominations for teaching awards due to Department Chairs (one week prior to the March Chairs Meeting)

          Due Wednesday, March 27: (March Chairs Meeting)

          • Divisional Nominations 

          Due Wednesday, March 27:

          • Barnard Faculty Research Grant applications due to the Office of the Provost (deadline 4)
          • Fund for Innovation in Teaching Grant proposals due to the Office of the Provost

          Reminders:

          • Begin preparing Professional Development Leave (PDL) applications (due Monday, April 1)
          • Begin preparation of materials for annual assessment report and announce annual departmental assessment meeting

           

          APRIL

          Due Monday, April 1:

          • Professional Development Leave (PDL) applications due to the Office of the Provost

          Due Monday, April 15(Fall 2019 Advance Registration Opens)

          • Ensure all instructors post textbook information for their Fall 2018 courses on CourseWorks2 (Canvas)

            Due Friday, April 13:

            • Submit transcripts and nominations for departmental honors for May graduation candidates to the Registrar.

            Due Friday, April 19: (Fall 2019 Advance Registration Deadline)

            • Ensure all advisers in your department or program approve advance fall registration by the deadline

            Due Friday, April 19:

            • Submit departmental nominations for teaching awards to the Office of the Provost

            Reminders:

            • Begin compiling Chair’s Annual Report

             

            MAY

              Due Friday, May 4:

              • Submit senior project grades for May degree candidates to the Registrar. 

              Due Friday, May 10:

              • Submit completed faculty personnel forms to Chairs and the Office of the Provost

              Reminders:

              • Last opportunity to make purchases in the current fiscal year’s budget

               

              SUMMER (Approximate Dates)

              JUNE

              Due Monday, June 3:

              • Submit Chair’s Annual Report for salary review and annual assessment report to the Office of the Provost

              Due Late June:

              • Administrative employee evaluations due to the Office of the Provost
              • Confirm delivery of all orders before fiscal year ends

               

              JULY

              Reminders:

              • Final department budgets distributed

               

              AUGUST

              TBD:

              • All appointment forms for September payroll due to the Office of the Provost

              Reminders:

              • Reassign the major advisees of all faculty on leave or who have departed the College