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Instructions for Submitting Course Approval Requests

 

Instructions for Submitting Course Approval Requests

  • All courses taken on an approved program will be considered for credit. However, you must file the Study Leave Course Approval Request Form online through eBear for all courses.
  • To access to Study Leave Course Approval Request Form, log in to your eBear account and click the tab for “Study Abroad”. Then on the left hand side of the page click on “Course Form.” Provide all of the necessary information and send. 
  • Be sure to indicate the semester you will be studying abroad at the top of the form.
  • Be aware of trimester vs. semester requirements and hour-credit conversions when filling out the form.
  • You must present as much information as possible: syllabi, course descriptions, number of weeks and hours per week the course meets, reading lists, types of assignments, and means of assessment. However, do not write too much in the text box since the system cannot handle more than a paragraph. Ideally, provide a link directly to the course syllabus. If you have a pdf of the syllabus please email it to registrar@barnard.edu with an explanation. 
  • You will never get more points than you ask for.  If a course is worth 5 points but you only request 3 then you will earn a maximum of 3 points.  So estimate up, not down.
  • A sample approval form can be seen here: Sample Approval
  • Barnard will never grant more points than the foreign institution grants for a course (despite what the course evaluator approves it for.)  For example a course at University of Edinburgh is worth 20 Edinburgh credits. Four Edinburgh credits are worth 1 Barnard point (in terms of work load, hours etc.) so a 20 credit Edinburgh course is worth 5 Barnard Points. A 10 credit Edinburgh course can only earn 2.5 Barnard points. 
  • Once you have submitted a class on eBear, it will be sent to the appropriate party to be evaluated for approval.
    • All classes submitted to fulfill major or minor credit will be sent to their respective Departments for the Department Chairs to review.
    • For certain departments (Chemistry, Classics, Physics & Astronomy, Slavic, Spanish and Latin American Cultures, Comparative Literatures, and Neuroscience & Behavior), the Department Chair will also evaluate any class which is under review for college elective credit.
    • For all other departments, classes submitted for college elective credit will be evaluated by the External Credit Coordinator (ECC), located in the Registrar’s Office.
    • Satisfaction of General Education Requirements (Nine Ways of Knowing) is determined by the COI (Committee on Instruction). Following the course’s approval for general credit by the ECC or Department, proposed courses will be sent to the COI for evaluation as a General Education Requirement (if you have indicated interest in this on the form).
    • If the course is NOT approved by the COI for GER credit, it may STILL be approved for elective credit. Click on “view details” to see if you have been denied GER credit but granted elective credits instead. Please note that a course must be worth at least 3 Barnard points to count toward major, minor, or Gen Ed requirements.
  • Check in occasionally to see if your courses have been approved.
    • If you do not see that your courses have been evaluated after a few weeks, you can politely follow up with the appropriate party. Please see above for a description of which Office approves which types of classes.
    • Click on the magnifying glass “view details” to remind yourself of what you’ve submitted and to see if the evaluator has written you any notes. Sometimes a course will be denied for one requirement but approved for another. This is only visible to you when you click “view details”.
    • You may also edit or delete a submission if no one has yet evaluated the course. Once it has been evaluated you may not make any changes.
    • If the evaluator has edited your submission (for example altered the number of points granted) it will show in red.
  • Should your course selection change while you are abroad, please submit the new courses online for review by the department chair or designee as soon as possible. You may also delete the courses you are not taking, if they haven’t yet been approved.
  • Departments may have particular criteria governing the approval of credit for courses abroad. Evaluation of points also varies by type of course. For example: studio art credit is usually evaluated at 1 point/24hours; language courses are usually 4 points for 56 hours.)