Department Chair's Timeline

The Department Chair's Timeline is intended as a guide for departments planning the academic year.  All dates are subject to change.

All italicized dates are from last academic year, and have been included as a reference until the date for the current academic year becomes available. All other dates are accurate.
 

FALL SEMESTER 2016

SEPTEMBER

Due Friday, September 16 (Fall 2016 Final Program Filing Deadline):

  • Reassign the major advisees of all faculty on leave
  • Ensure all advisers in your department or program approve final fall program-filing by the deadline

Reminders:

  • Introduce new full-time faculty members at first faculty meeting (you will be contacted by the Office of the Provost)
  • Meet with junior faculty to review course evaluations form previous years by the end of September
  • Begin preparing dossiers for PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews, and referee dossiers for Promotion to Full Professor reviews (due December 15)
  • Begin planning for department majors program planning meetings

 

OCTOBER

Due Monday, October 3:

  • Proposals for Spring 2017 new courses, course changes, and program changes due to the Office of the Provost, for review by the Committee on Instruction

Due Friday, October 9:

  • Graduation materials (certified transcripts, senior project grades, nominations for departmental honors) for October candidates due to the Registrar
  • Spring Directory of Classes Information due to the Registrar

Due Friday, October 7:

  • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 1)

 

NOVEMBER

Due Wednesday, November 9: (Spring 2017 Student Planning Opens)

  • Ensure all instructors post textbook information for their Spring 2017 courses on CourseWorks

Due Friday, November 18: (Spring 2017 Advance Registration Deadline)

  • Ensure all advisers in your department or program approve advance spring program-filing by the deadline

Due Friday, November 18:

  • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 2)

Reminders:

  • Begin Department budget planning
  • Survey faculty and staff on computer requests
  • Tenure nominations for 6th year Assistant Professors due January 15th

 

DECEMBER         

Due Thursday, December 1:

  • Submit non-renewal notice in 2nd academic year to the Office of the Provost

Due Friday, December 2:

  • Departments intending to submit FBPC petitions notify the Office of the Provost

Due Monday, December 5:

  • All appointment forms for January payroll due to the Office of the Provost

Due Friday, December 11:

  • Submit approved transcripts for February degree candidates to the Registrar

Due Thursday, December 15:

  • PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews dossiers due to the Office of the Provost
  • PoPP and Lecturer/Associate internal promotion notifications due to the Office of the Provost

Reminders:

  • Begin preparation for Third Year Reviews of Assistant Professors
  • Prepare requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year (due Friday, January 27)

 

SPRING SEMESTER 2017

JANUARY

Due Friday, January 13:

  • Notification of tenure nominations for 6th-year Assistant Professors due to the Office of the Provost

Due Monday, January 18:

  • Nominations for departmental honors and senior project grades for February Degree Candidates due to the Registrar

Due Friday, January 27:

  • Tow Award for Innovative and Outstanding Pedagogy applications due to the Office of the Provost
  • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 3)
  • Requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year due to the Office of the Provost

Due Friday, January 27 (Spring 2017 Final Registration Deadline):

  • Reassign the major advisees of all faculty on leave
  • Ensure all advisers in your department or program approve final spring registration by the deadline

Due Monday, January 30:

  • Staffing and operating budget spreadsheets due to the Office of the Provost

 

FEBRUARY

Due Wednesday, February 1:

  • Referee and comparison lists for tenure nominations due to Office of the Provost

Due Thursday, February 2:

  • Proposals for Fall 2017 new courses due to the Office of the Provost, for review by the Committee on Instruction

Due Friday, February 12:

  • Fall Directory of Classes information due to the Registrar
  • Revisions to the First-Year Guide due to the First-Year Dean

Reminders:

  • Begin preparing departmental nominations for teaching awards
  • Begin applications for Presidential Research Awards (due Friday, March 3)
  • Begin preparing nominations for College-wide fellowships and prizes

 

MARCH

Due Wednesday, March 1:

  • Dossier materials for fall tenure cases due to the Office of the Provost
  • Completed internal promotion materials due to the Office of the Provost
  • Submit non-renewal notice in first academic year to the Office of the Provost

Due Friday, March 3:

  • Presidential Research Award applications due to the Office of the Provost
  • Virginia C. Gildersleeve Professorship nominations due to the Office of the Provost

Due Thursday, March 10:

  • Submit nominations for College-wide fellowships and prizes to the Dean of Studies

Due Wednesday, March 15:

  • Completed Third Year Reviews of Assistant Professors, Assistant PoPPs, and Lecturers/Associates due to the Office of the Provost

Due Wednesday, March 22:

  • Department nominations for teaching awards due to Department Chairs (one week prior to the 2nd March Chairs Meeting)

Due Friday, March 31:

  • Applications for Barnard Faculty Research Grants due to the Office of the Provost (deadline 4)
  • COOL Grant proposals due to the Office of the Provost

Reminders:

  • Begin preparing Professional Development Leave (PDL) applications (due Monday, April 3)
  • Begin preparation of materials for annual assessment report and announce annual departmental assessment meeting

 

APRIL

Due Monday, April 3:

  • Professional Development Leave (PDL) applications due to the Office of the Provost

Due Monday, April 11: (Fall 2017 Advance Registration Opens)

  • Ensure all instructors post textbook information for their Fall 2017 courses on CourseWorks

Due Wednesday, April 13:

  • Submit departmental nominations for teaching awards to the Office of the Provost

Due Thursday, April 14:

  • Submit transcripts and nominations for departmental honors for May graduation candidates to the Registrar.

Due Monday, April 25: (Fall 2017 Advance Registration Deadline)

  • Ensure all advisers in your department or program approve advance fall registration by the deadline

Reminders:

  • Begin compiling Chair’s Annual Report

 

MAY

Due Friday, May 6:

  • Submit completed faculty personnel forms to chairs and the Office of the Provost
  • Submit senior project grades for May degree candidates to the Registrar. 

Due Tuesday, May 10:

  • Submit revised information for Guide to Academic Advising to the Dean of Studies

Reminders:

  • Last opportunity to make purchases in the current fiscal year’s budget

 

SUMMER (Approximate Dates)

JUNE

Due Thursday, June 2:

  • Submit Chair’s Annual Report for salary review and annual assessment report to the Office of the Provost

Due Late June:

  • Administrative employee evaluations due to the Office of the Provost
  • Confirm delivery of all orders before fiscal year ends

 

JULY

Reminders:

  • Final department budgets distributed

 

AUGUST

TBD:

  • All appointment forms for September payroll due to the Office of the Provost

Reminders:

  • Reassign the major advisees of all faculty on leave or who have departed the College