This Plan is intended as a guide. The College reserves the right to modify its actions both prior to and during an emergency to ensure the proper functioning of the College.
This document refers to emergencies and disasters that occur on property owned, leased, or operated by Barnard College only.
Statement of Purpose
This document and associated materials constitute the Emergency Management and Disaster Preparedness Plan (hereinafter referred to as the "Plan") of Barnard College.
This Plan is to be implemented in the event of a major emergency or disaster (as defined in Section C and/or as declared by the President of the College.)
The purposes of this plan are:
Emergency Plan Activation
This Emergency/Disaster Plan shall be activated under the following circumstances:
Note: Unless otherwise directed by the President of the College, operational management of minor emergencies, i.e., incidents, potential or actual, which do not seriously affect the overall functioning of the College, depending upon the nature of the incident, rests with either the Safety and Security Department, or the Facilities Services Department, in consultation with related department heads and in accordance with established protocols.
Types of Emergencies
Types of emergenices and disasters covered by the Emergency/Disaster Plan include but are not limited to: bomb threats; significant breaks in heat, power or water services, contagious illnesses; contamination of air, water or food; violent crime; explosion; fires; natural disasters such as severe snow storms, hurricanes and earthquakes; external disasters such as train or airline crashes; chemical spills, and civil disturbances.
Activation of the Plan
In the case of a perceived College-level emergency the Public Safety should be notified. The Public Safety Department supervisor must notify the President of the College or her successive designees in the order that appears below. The President or the designee reached will declare if a College-level state of emergency exists and activation of the Plan is in order. If the College declares a state of emergency, the first designee reached activates the communication tree. The first designee reached is responsible for maintaining a log of who on the Emergency Management Committee has been reached and who has not been reached. All members of the Emergency Management Committee, if reached, must report back to the designee within one half hour of activation of the tree.
Emergency Management Team Contact List – Attachment A
In the case of a State of Emergency declared by civil authorities, all designated emergency personnel should attempt to report for duty and assume their defined roles if permitted by civil authorities, whether or not they have received official notification from the College.
Note: The College has the right to expect employees to make themselves available for work in the event of an emergency, to report promptly, and to remain as long as is deemed necessary.
Successive Designees for Determination of College Emergency:
Implementation of the Emergency Response Plan
The President or her designee has the responsibility to decide if the emergency response plan is to be activated, including the establishment of the Emergency Command Center, the recall of College officials or their alternates to campus during non-work hours, and the identification and recall of other College administrators who could assist in the emergency response effort.
Emergency Management Team
In the event that a campus emergency is declared, the President or her designee will initiate the notification of the Emergency Management Team. At the earliest possible time, all available members of the Emergency Management Team are to assemble at the Emergency Command Center or, if not accessible, at the Secondary Emergency Command Center. Once assembled, the Assistant to the President, if present, or a person designated by the President will assume the responsibility of keeping an accurate log of all actions taken by the Team.
The Emergency Management Team consists of:
*The Director of Public Safety is responsible for informing the Columbia University Public Safety Department of a campus emergency.
**During the summer recess, Barnard's Health Service is closed. Medical assistance should be requested from the Columbia Health Service, or from St. Luke's-Roosevelt Hospital.
In addition, the Assistant to the President will be contacted along with the Emergency Management Team, and will provide administrative assistance to the Committee.
First Administrator on the Scene
If the emergency occurs during non-office hours, the individual(s) assuming the most responsibility will be in the following descending order.
The first member of the Emergency Management Team to arrive on the campus assumes responsibility for directing activities after reporting to the Security Supervisor on duty until the President, her/his designee or a senior officer arrives. Alternates or staff of other senior officers will report to the Team member and/or senior officer on the scene. Once notification of the President or her designee has occurred, full responsibility for directing College efforts rests with the President or her designee
Emergency Command Centers
The primary Emergency Command Center is located:
Offices of Public Safety, and the Office of Facilities Services, Barnard Hall, Rooms 104, 105
In the event that the primary site is inaccessible, a secondary Emergency Command Center is located:
Office of the Vice President for Finance, Milbank Hall, Room 101
In the event that the campus is not accessible, Emergency Management Team members should report to:
Elliott Hall, 49 Claremont Avenue, 1st Floor Lounge
Both Primary and Secondary Emergency Command Centers will include:
In addition, the College Offices designated below shall maintain the following current information which can be made readily available to the Committee in the event of a campus emergency:
Contact Information on the following:
Reasonably up-to-date lists with home address, telephone and emergency contact information for:
All Students by Resident/Commuter
All Faculty, Staff and Administrators
Available information on all campus buildings including:
Access/Egress (who has keys for what)
Primary and Secondary Emergency Equipment Storage Sites
In addition to the Command Center, emergency supplies will be stored in the basement of 600 West 116th Street.
Stored at these sites are the following materials:
The Director of Public Safety, Public Safety Supervisors, Director of Facilities, and Facilities Managers/Supervisors shall have access to these sites.
Operations Plan Priorities
The Emergency Management Team will, upon assembly:
The essential goals of the Emergency Management Team will be, in order:
The campus buildings and areas that will receive priority attention with regard to normal operation (restoration of services, maintenance, and use), in order, are:
The Emergency Management Committee will prioritize locations within these categories and among all remaining locations.
The objectives outlined below relate to the Priority Goals above. "Priority I Objectives" relate to preservation and safety of human life; "Priority II and III Objectives" relate to preservation of property and restoration of normal operations. Effort and action will focus on Priority I Objectives until substantially met. Priority II and III Objectives will be addressed as resources are available.
Priority I Objectives
Priority II Objectives
Priority III Objectives
Under a declared emergency, the Emergency Management Team will assign responsibilities to operating departments and offices. Departments and offices may be directed to suspend day-to-day operations that do not contribute directly to emergency management. Individuals not in specified emergency areas, may be temporarily reassigned to assist in emergency operations.
Job assignments to College departments and offices defines the specific responsibilities expected to be assumed by specific personnel.
Dean of the College/Director of Student Life
Supplementary Procedures and Policies
This document sets forth the operational and governance responsibilities in the event that the President of the College declares a campus emergency. Existing protocols, policies and procedures that address safety, campus access, campus disturbances, notification of parents, students in distress, and the like, remain in force unless otherwise specified as "suspended due to emergency" by the President, his/her designee, or the Emergency Management Team. These existing Procedures and Policies include, but are not limited to:
In addition, the Public Safety Department, Barnard Hall Room 104, has operational responsibility for the College’s Security and Fire Safety Procedures. A member of the Public Safetymanagement staff has been designated as the College’s Fire Safety Officer.
Development and Implementation of Supplementary Emergency Procedures
Whenever necessary, departments shall develop supplementary emergency procedures based upon the priorities and responsibilities outlined in this document.
Reporting to Campus
In the event of an emergency, administrative directors of departments should be prepared to report to the campus, if during non-working hours, unless directed otherwise by a member of the Emergency Management Team. Other administrators and faculty should await notice from their department directors, unless supplementary plans indicate otherwise.
Emergency Management Team