2021 Summer Housing Contract
For information about summer housing, please visit barnard.edu/reslife/summer-housing.
The Housing Contract is signed electronically when students apply for Summer Housing on the Barnard Housing Portal.
The Housing Contract is a legal agreement between you and Barnard ("Barnard" or "College") and contains important terms and conditions about your rights and responsibilities while living in College housing. The Contract contains provisions that impose financial obligations and/or other responsibilities and/or penalties should you fail to fulfill your obligations. Please read the Housing Contract carefully.
By signing, I acknowledge having read and accept all terms & conditions of this housing contract. I understand that violations of these terms & conditions may result in termination of this contract, loss of housing privileges, repair or replacement costs, fines, and/or other disciplinary actions.
Barnard 2021 Summer Housing Contract
Welcome to Barnard College housing! We are pleased to have you join our residential community for the summer. In light of the many challenges of the pandemic, all community members are required to accept the personal and collective responsibility of maintaining a safe community.
In response to the pandemic, the College has made changes to its policies and procedures, and has added a number of COVID-19-related policies and procedures. Detailed information, policies and procedures, including the Student Code of Conduct and Residence Life Handbook can be found alert.barnard.edu. Students will also be required to sign Barnard's Community Commitment and Personal Responsibility Pledge which is a binding adjunct to this housing Contract. During these extraordinary times, all members of our residential community must act in accordance with the guiding principle that we have a personal responsibility to each other and to protect the well-being of the Barnard community.
The College uses Barnard email to communicate to students regarding all official matters. Students are expected to communicate with Residential Life & Housing using their College email account.
Terms & Conditions
The following terms and conditions apply to all Barnard College students ("Barnard" or the "College") residing in Barnard housing during the Summer 2021 semester and constitute the College's housing contract (the "Contract"). The Contract does not constitute a lease and is not subject to New York State landlord-tenant laws; it confers a limited and revocable license to occupy College housing. This license can be revoked by Barnard College as outlined in the Contract.
Only enrolled Barnard students may occupy Barnard housing for the Summer 2021 semester. If applications for housing exceeds availability, requests will be prioritized in the following order:
- Students enrolled in 3 or more credits in Barnard or Columbia courses, and for the applicable Summer term
- Students participating in the Summer Research Institute (SRI)
- Students working an on-campus or local job or internship
- Students who may have other extenuating circumstances
Students must also be in good financial standing and disciplinary standing and not be on a leave of absence. Eligibility to live in campus housing is for the Summer 2021 semester only. Eligibility does not confer a guarantee of a room assignment for Fall 2021 or for any subsequent semester.
In order to facilitate physical distancing, each student will be given the opportunity to select a move-in date and time from a list of available dates and times based on their room assignment. Students may move into their assigned room only on the date designated by the College. More information will be shared when room assignments are provided to students.
Students may move in only if they have satisfied any testing, quarantine or isolation required by local, state or federal authority or guidance or by the College.
Students must check in no later than 5pm on their designated move-in date. Failure to timely check in may result in the loss of one's room assignment; however, the Contract will remain in effect unless and until the College processes a cancellation form submitted by the student.
As this Contract covers the Summer 2021 semester only and circumstances may require students to move out of housing with little advance notice, students are strongly encouraged to bring only necessary personal items that they can quickly and easily pack and move themselves. Please note, the College assumes no responsibility for any student's personal belongings, including those left behind after a student moves out. Nor will the College be responsible for packing, storing or shipping a student's belongings. The College will dispose of any belongings left behind after a student's Move-out date at the student's expense.
Students will be required to move out of summer housing by the published deadlines. Should the College declare a mandatory move-out date in order to preserve the health and safety of the community by closing College housing, every student must move out by the date and time specified by the College. Such a mandatory move-out date may be announced with little advance notice.
Students must remove all of their belongings when they move out of College housing. The College assumes no responsibility for a student's personal belongings, including those left behind after the student moves out. All personal items left in College housing after the student moves out will be considered abandoned and will be disposed of by the College at the student's expense. The College assumes no responsibility for packing, storing or shipping any student belongings for any reason.
Students must vacate their assigned space, return their room key or keys, and submit a completed check-out envelope to the front desk of their residence hall by their required Move-out date & time. Failure to check out as required may result in a fine, key replacement and/or lock change fees, and/or disciplinary action.
Upon vacating an assigned space, students are responsible for returning their room and/or suite to a condition suitable for another person to occupy (broom-swept, cleared of personal items, and furnishings reset to a standard position). Failure to return the vacated space to an acceptable condition may result in cleaning and/or damage charges. Any personal items left by the students after their Move-out date will be considered abandoned and disposed of by the College at the student's expense.
If a student fails to vacate their room as required, the College reserves the right to change the locks and/or restrict access to the student's room or residence hall.
Health and Safety
As we come back to campus the health and safety of every member of our community is our collective aim. The College has developed health and safety policies and procedures in accordance with federal, state and local requirements and guidance which all students who will be coming to campus must follow and which are applicable everywhere on campus, including in residence halls. In addition, all students who will be on campus during the Summer 2021 semester must sign the Community Commitment and Personal Responsibility Pledge. While students must comply with all College policies and procedures applicable to them, there are 3 essential behaviors we must all adhere to:
- Wear a face covering or mask any time you are not in your assigned room;
- Practice physical distancing of at least 6 feet; and
- Maintain good hand hygiene, using soap and water or hand sanitizer frequently.
No Guests Permitted
No guests are permitted in Barnard residence halls, including family, friends and other Barnard students. A student assigned to one residence may not enter a residence hall to which they are not assigned as they would constitute a prohibited guest.
Smoke Free Policy
Barnard is a smoke-free campus: smoking is not permitted on any Barnard property, including residence halls, campus buildings and grounds.
Room Assignment and Occupancy
This Contract is for a space in the residence halls, not a specific room or bed. The Contract remains in full effect in the event of a room change. Although every effort is made to honor requests for a specific room, roommate, and residence hall, space limitations and high demand for specific halls and room types may prevent honoring all requests. Any of the occupants, furnishings, features, capacity, and configuration of the resident's assigned room and/or suite shall be made by the College and may be changed by the College at any time, at its sole discretion. The College reserves the right to reassign residents or consolidate rooms in the interest of order, safety, health, discipline, disaster, and best use of facilities for the good of the College community. In addition, if mediation efforts are not successful, the College reserves the right to reassign any resident to address instances of significant and disruptive incompatibility of roommates. The College will not discriminate in room assignments or any changes on the basis of race, ethnicity, national origin, religion, religious practices, sexual orientation, gender identity or expression, socioeconomic status, dietary preferences, physical abilities, and/or age.
Students may only occupy the room to which they have been assigned and only the student assigned to a room may occupy that room. Students may not duplicate their room key or exchange or lend their key to another individual. No commercial business operation, solicitation, sales, marketing, or advertising may be conducted from a student's room.
Students may request a housing accommodation by registering with CARDS, Barnard's Center for Accessibility Resources & Disability Services and submitting a housing accommodation request.
Access to Common Space
All residence hall lounges, music practice rooms, computer labs, and community kitchens in corridor-style housing will be closed. Access to shared spaces, including bathrooms, laundry facilities, elevators, hallways, and stairwells will be subject to maximum capacity guidelines, physical distancing requirements and any other restrictions that the College may impose or that may be required by local, state, or federal authorities.
By taking occupancy of the assigned room, the student accepts its condition "as is". Students must review and sign a Room Condition Report Form to confirm the condition of their room when they move in. If a student does not complete this form, the room will be assumed to contain all typical furnishings and be in good condition. When a student moves out, the condition of their room is noted. If a student is found to be responsible for damage to or loss of Barnard property, charges may be billed to their student account.
Students must maintain their room and furnishings in a clean, safe and undamaged condition.
Students may not make any alterations to the structure or mechanical and electrical systems of their room, including painting and affixing items to the wall except by non-residue strips, tape or blue tape.
Students are responsible for cleaning their assigned room, removing waste regularly, placing recyclable materials in designated containers, and maintaining satisfactory sanitation and safety standards as determined by the College. Students assigned to a suite will be responsible for cleaning their shared kitchen space and bathroom(s).
Room Charges and Payment
Students must pay all Summer 2021 College charges, including for campus housing, by the College's published Summer payment deadline. Failure to pay such charges by this date will result in forfeiture of the assigned room, however the Contract will remain in effect unless and until the College processes a cancellation form submitted by the student and the student has vacated the room and removed all personal belongings.
Students bear the cost incurred by the College of repairing or replacing any part of their room, including furnishings, fixtures equipment and smoke detectors damaged by their negligence or misconduct. Students also bear the cost incurred by the College of cleaning their room if it is not left in broom-swept condition.
Students must promptly report any required repairs to Barnard Facilities.
Failure to pay any balance owed to the College may result in removal from housing. The College may refer a student's delinquent account to credit bureaus and a collection agency. Students are responsible for paying the collection agency fee which may be based on percentage at a maximum of 35% of the delinquent account, together with all costs and expenses, including reasonable attorneys' fees, interest, penalties and court fees the College incurs in the collection of any delinquent account.
The College will withhold a student transcript, diploma or certification of degree until outstanding balances, including those for housing, have been paid.
Termination By the Student
Once the Housing Contract is signed and a housing assignment has been made or guaranteed to the student (whichever occurs first), the student is financially bound to the Contract through the end of the summer. Residents are not entitled to a release from their Contract because they have been reassigned to another room or inconvenienced by construction, renovation, or maintenance. Residents who fail to occupy their assigned room or who vacate housing during the Contract period without an approved Contract release will be liable for the full amount of their housing charges per the terms of the signed Contract.
College housing may be directly affected by NYC Local Law 11 required façade renovation, including (but not limited to) demolition, construction, and other noise producing work. While the College will take measures to minimize the impact of required work initiated by the College, residents must be prepared to accept the unavoidable inconveniences of private, city, state, or federal-initiated work which may take place in close proximity to College housing. Any such impact will not be grounds for student termination of the Contract.
Residents must submit the Housing Cancellation Request Form to request a release from the financial obligation of the Contract. Residents who are released from their Contract must vacate College housing within 48 hours. Residents who fail to timely vacate housing shall be subject to additional fees and/or disciplinary action.
Depending on the effective cancellation date and type of cancellation request, cancellation fees may apply. Depending on the individual circumstances of a Housing Contract cancellation, the semester or academic year housing charge may not be prorated or refunded.
The cancellation request form, deadlines, fees, and prorated refund schedules are available at barnard.edu/reslife/summer-housing#Cancellations
Termination by the College
The College, in its sole and absolute discretion, shall have the right to reassign a resident or cancel a contract at any time when in the best interest of the residential community, including in the interest of safety, order, health, maximum use of facilities, or disaster; or, when a resident:
- Ceases to be a full-time registered student at Barnard or Columbia due to voluntary or required withdrawal;
- Fails to fulfill their responsibilities under the housing Contract;
- Infringes on the rights of others;
- Puts at risk their own life or the lives of others;
- Damages the property of others;
- Fail to pay charges by the College's deadlines;
- Fails to occupy the assigned space on a full-time basis;
- Violates terms of the Contract or other College policies;
- Is subject to judicial action by a court;
- Violates the Community Commitment and Personal Responsibility Pledge; or,
- Violates any College policies or procedures, including those related to COVID-19, which may be updated or implemented without advance notice; or Damages their own property or the property of others.
The College may impose an interim suspension of a student's right to access housing pending disciplinary or judicial action
In the event of Contract termination or housing suspension, rooms must be vacated within 48 hours. In circumstances of a health or safety emergency, immediate vacation of College housing may be required.
Residents whose Contracts are terminated by the College may remain financially liable for the Summer Block(s) they are assigned to housing.
The College may terminate this Contract in order to preserve the health and safety of an individual or individuals. In the event that the College is unable to perform its obligations under this Contract as a result of Force Majeure, it shall not be liable to the student for direct or consequential damages resulting from lack of performance. "Force Majeure" shall mean epidemics, pandemics, fires, earthquakes, floods, acts of God, strikes, riots or civil commotions, acts of terrorism or other hostilities, litigation, war or other act of any foreign nation, power of government or governmental agency or authority, or any other cause like or unlike any cause above mentioned which is beyond the control of either party.
Residents assume full liability for any loss or damage to the property of the College or others in the community that was caused by their behavior or actions.
Charges are assessed by the College and will be billed to the resident's Bursar account. Failure to pay such charges may be cause for refusal to permit registration or for such other action as may be determined appropriate by the College until sums owed are paid in full. The policy regarding the referral of delinquent accounts for collection also applies to damages and expenses. Any appeal of said charges must be submitted in writing by the resident within 14 days of the charge being posted to the resident's account.
Limitation of Liability
The College assumes no responsibility for personal injury, or loss of or damage to personal property that occur in its residence halls. The College strongly encourages all residents to secure renter's insurance or ensure that their belongings are covered under their family's insurance policy.
Governing Laws and Venue
All disputes regarding the construction, interpretation and the parties' obligations under this Agreement shall be governed by the laws of the State of New York, notwithstanding any of that state's laws to the contrary. The venue and jurisdiction for the resolution of any such disputes shall be in the State or Federal courts located in the state of New York.
The College and its authorized agents and employees, including Residential Life & Housing, Primary Care Health Services and Community Safety staff may provide or secure for the student medical care in the event of illness or injury that necessitates such care. Medical care may include hospitalization, anesthesia, surgery, and/or other treatment. The student agrees that the College is not liable for any costs or expenses associated with any medical care provided. In the event of a health or safety emergency the College may release information about the student to other persons or entities who may need this information to protect the health or safety of the student or others consistent with the requirements of the Family Educational Rights and Privacy Act (FERPA).
Reserved Rights of the College
The College reserves the right at any time to terminate, establish, or amend any terms, conditions, policies, and procedures concerning the matters covered herein without prior notice.
At the discretion of the College, a resident may be subject to certain conditions for continuing residence. This includes, but is not limited to, a change in room assignments or dismissal from College housing for disruptive behavior including, but not limited to, behavior such that a resident cannot adequately take care of their own health and safety in the context of College housing or is a danger to the health and safety of others and/or the community.
The College reserves the right to make changes to the policies governing campus housing to ensure the health and safety of the community. The College reserves the right to make changes to a student's room assignment in order to facilitate a quarantine or isolation as may be required by local, state or federal guidance or authority or the College. The College reserves the right to remove any student from student housing for non-compliance with any College policy or procedure, including those that may be modified or created without advance notice, and the Community Commitment and Personal Responsibility Pledge.
The College reserves the right to enter and inspect any room when doing so is necessary for the maintenance of the room or student safety or discipline such as the need to ensure compliance with rules concerning use of rooms, preservation of clean and sanitary conditions, maintenance, extermination of insects and vermin, fire safety and prevention, compliance with local, state and federal laws or in preparation for upcoming renovation work. Residents may not refuse access to a College employee or contractor required to perform their duties and such refusal may lead to disciplinary action.