Housing Lottery

Overview

The Barnard Lottery is the process for continuing students to choose campus housing for the following academic year. Students are given Time Slots to choose rooms in a random order prioritized by Class Year.

Participating in the Housing Lottery does not guarantee the ability to pick a specific room or to be able to live with specific students -- but it does guarantees that campus housing will be available for the upcoming academic year if students meet all the required deadlines.

Note: the Housing Lottery is completely different this year than in the past (due to moving from in-person to online selection via the Barnard Housing Portal). Students are strongly encouraged to read through this entire webpage (even the parts you think may not apply to you!) and/or attend an Information Session.

The Lottery takes part in 4 Stages following the order below:

Stage Who What
4 Lottery 4-Person Groups Picking 4-person Suites
5 Lottery 5-Person Groups Picking 5-person Suites
6 Lottery 6-Person Groups Picking 6-person Suites
1/2/3 Lottery Individuals, 2-, and 3-person Groups Picking Corridor-style rooms & remaining Suite-style rooms

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Registering

Students who want to take part in the Housing Lottery must Register for Room Selection (between 1pm on Wednesday, February 28, and 1pm on Wednesday, March 7, 2018).

Students who do not register for Room Selection will not receive lottery numbers, will not be able to take part in the Housing Lottery, and will lose their guarantee of housing for next academic year.

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Forming Groups

After registering, students may form groups on the Barnard Housing Portal (see deadlines below for forming 4-, 5-, 6-, and 2/3-person Groups).

Students looking for other students to form groups with can post on the Facebook Thread linked below:

Note: Rising-Seniors registered for the Columbia Lottery may only pick their back-up room at Barnard as an individual during the 1/2/3 Lottery or sign up for the Guaranteed List -- they may not be part of a group for the Barnard Lottery.

 


4/5/6-Person Groups (4, 5, and 6 Lotteries)

For Picking Suites that Match the Size of the Group (see Available Rooms)

Group Sizes Deadline to Form Groups Lottery # & Time Slot Posted on Portal Date(s) for Time Slots
4-person Groups 10am, Monday, March 19, 2018 by 5pm, Monday, March 19, 2018 9am-5pm Wednesday, March 21, 2018
5-person Groups 10am, Friday, March 23, 2018 by 5pm, Friday, March 23, 2018 9am-5pm Tuesday, March 27, 2018
6-Person Groups 10am, Thursday, March 29, 2018 by 5pm, Thursday, March 29, 2018 9am-5pm Monday & Tuesday, April 2 & 3, 2018

If you want to pick a 4-, 5-, or 6-person suite, you must form a 4-, 5-, or 6-person Group by the deadline(s) listed above. Groups may only pick suites that match the size of their Group (ex. a 4-person Group cannot pick a 5-person Suite).

Groups will share one Lottery Number & Time Slot. After Lottery Numbers & Time Slots are generated, Groups cannot be modified for that Lottery stage (ex. add or change members).

If your Group does not pick during its Time Slot, it will be unlocked after the end that Lottery stage so you may form a larger Group (ex. add another member to a 4-person Group to then take part in the 5-Person Lottery, etc). Students who do not pick during the 4/5/6 Lottery (or were not part of a 4-, 5-, or 6-person Group) will then take part in the 1/2/3 Lottery (see below).

How do 4-6 Person Groups pick on the website during their Time Slot?

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Individuals and 2- & 3-Person Groups (1/2/3 Lottery)

For Picking Corridor-style rooms & remaining Suite-style rooms (see Available Rooms)

Group Sizes

Deadline to Form Group

Lot # & Time Slot Posted on Portal

Dates for Time Slots

Individuals & 2/3-Person Groups

10am, Thursday, April 5, 2018

by 5pm on Thursday, April 5, 2018

9am-5pm Monday-Friday, April 9-13, 2018

Any 4-, 5-, or 6-person Groups that did not select during the 4/5/6 Lottery will be automatically deleted. Students wishing to pick as part of a 2- or 3-person Group for the 1/2/3 Lottery will need to form new Groups by the deadline above. Students wishing to pick as an individual do not have to form a group.

Groups will share one Lottery Number & Time Slot. Once Lottery Numbers & Time Slots are generated, students may not change or form any new groups.

During the 1/2/3 Lottery, students must completely fill any room they wish to pick. A double may only be picked by a 2-person Group (and a triple by a 3-person Group). An individual who wishes to live in a multiple (instead of a single) would have to sign up for the Guaranteed List to be assigned over the summer (or form a 2- or 3-person Group before the deadline above).

A 2-person Group may pick 2 singles and they do not have to be on the same floor or in the same building (but may not pick a single and half of a double). A 3-person Group may pick 3 singles or 1 Double & 1 Single (but not 2 doubles), etc.

Students are encouraged to form 2-person Groups for the 1/2/3 Lottery to give them more flexibility for selecting.

Note: Barnard students registered for the Columbia Lottery may pick a room during the 1/2/3 Lottery as an individual, as a back-up in case they are not able to pick with their group at CU. These students may not pick in a group at Barnard during the 1/2/3 or 4, 5, or 6 Lotteries.

How do Individuals and 2-3 Person Groups pick on the website during their Time Slot?

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Groups with Columbia Students

Groups who wish to pull-in Columbia students must be made up of at least 50% Barnard students (ex. a group of 6 must have at least 3 Barnard students).

The Columbia student(s) must register for Barnard Room Selection (before the deadline) in order to be able to join a group for the Lottery.

Groups with Columbia students may only pick into Suite-style housing (may not pick into Hewitt, Elliott, or Sulz Tower). Columbia students must be in a group (may not pick as individuals). Columbia students may not pick Studio Singles at 110th St.

Groups with Columbia students who identify as male may only select complete (i.e. not partial) suites. Please see the section below about Open Housing.

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Inclusive Gender Groups (Open Housing)

Barnard Residential Life & Housing is pleased to take part in Columbia's "Open Housing" program, in order to allow students to choose into suites or rooms together, regardless of gender identity. The primary reason for such a policy is to provide housing options that take into consideration varying identities and preferences and to ensure a comfortable & welcoming environment for all students. For more information, please visit the the Columbia Undergrad Housing's FAQ about Open Housing.

Open Housing is not intended and in fact is highly discouraged for romantic couples.

Groups with CU students who identify as MALE may only select an entirely empty suite which matches the size of their group. Gender inclusive groups may not select into partial suites (i.e. where their group is not filling an entirely empty suite).

All gender inclusive groups who select housing at Barnard will be required to sign the Barnard Open Housing Agreement / Contract.

If a roommate/suitemate cancels their housing or moves out of the room for any reason, the remaining residents must identify an eligible student to fill the vacancy. Residential Life & Housing will define the time allocated to find a new roommate. This window of time will vary depending on time of year and the status of any waitlists for assignments or room changes. Typically, the suite will be allowed a minimum of 24 hours, but not more than one week to identify another eligible roommate/suitemate.

If another roommate(s) is not identified within the time period, that room(s) will revert to a same-sex assignment, to be filled by Barnard or Columbia housing. This means that any CU students who identify as male would be required to move out of the suite to a CU residence hall.

Students who are interested in selecting a suite with a gender inclusive group are strongly encouraged to speak to Matt Kingston, Associate Director for Housing, in advance of registering for Room Selection and/or their Lottery Time Slot.

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Lottery Numbers & Time Slots

Stage Group Sizes Deadline to Form Groups Lottery # & Time Slot Posted on Portal Date(s) for Time Slots
4 Lottery 4-person Groups 10am, Monday, March 19, 2018 by 5pm, Monday, March 19, 2018 9am-5pm Wednesday, March 21, 2018
5 Lottery 5-person Groups 10am, Friday, March 23, 2018 by 5pm, Friday, March 23, 2018 9am-5pm Tuesday, March 27, 2018
6 Lottery 6-Person Groups 10am, Thursday, March 29, 2018 by 5pm, Thursday, March 29, 2018 9am-5pm Monday & Tuesday, April 2 & 3, 2018
1/2/3 Lottery Individuals and 2- & 3-person Groups

10am, Thursday, April 5, 2018

by 5pm on Thursday, April 5, 2018

9am-5pm Monday-Friday, April 9-13, 2018

Students' Lottery Numbers & Time Slots will be posted on the Barnard Housing Portal following the timeline above.

List of all Lottery Numbers & Time Slots (must be logged into your gBear account to access!)

There will be different Lottery Numbers & Time Slots for each stage of the Lottery. These are generated in random order by class year seniority (ex. rising-Seniors first, then rising-Juniors, and then rising-Sophomores).

  • 4, 5, and 6 Lotteries -- Each group will share one Lottery Number & Time Slot (based on the Group Point Average). If a group does not pick and reforms for a later stage, they will be generated a completely new Lottery Number & Time Slot. For example, a 4-person Group that doesn't pick during the 4 Lottery and then adds another member will be generated a new Lottery Number & Time Slot for the 5 Lottery, etc.
  • 1/2/3 Lottery -- Lottery Numbers & Time Slots will run in random order by Class Year seniority for all students, regardless if they are an individual or in a 2- or 3-person Group (i.e. order is not determined by group size or if in a group). Each group will share one Lottery Number & Time Slot (based on the Group Point Average).

The start time for Time Slots will be spaced approximately 5 minutes apart. Time Slots will be valid for 30 minutes. Groups or individuals who do not pick a space within the Time Slot will have to take part in a later stage of the Lottery or sign up for the Guaranteed List in order to receive housing.

Below is an example of Time Slots by Lottery number. Each Time Slot is 30 minutes long, with the start time of the following Time Slot spaced 5 minutes apart. Five minutes after the Time Slot for Lottery #1 starts, the Time Slot for for Lottery #2 starts, etc.

Example of staggered time slots

Class Year Standing

Class Year standing is determined by the anticipated graduation year, as recorded by the Registrar;s Office.

  • Students graduating in 2019 will be considered rising-Seniors
  • Students graduating in 2020 will be considered rising-Juniors
  • Students who enrolled as First Year students in the Fall of 2017 will be automatically considered rising-Sophomores for the generation of lottery numbers. AP / IB credits, etc. may not be used to classify current First Years as rising-Juniors for lottery numbers.
  • Spring transfer students who do not have a calculated anticipated graduation year will be classified as rising-Juniors.
  • Students who graduate mid-year are classified by the Registrar's office as "February Graduates." This means that a student who plans to graduate after the Fall 2019 semester would be classified as a February 2020 graduate and would be considered as a rising-Junior (not as a rising-Senior) for the Housing Lottery.

To verify your Class Standing for the Housing Lottery, visit the Barnard Housing Portal and select PROFILE. The Class Standing for a Group will depend on the Group Point Average.

If you need to update your anticipated graduation year, please do so at the Registrar's Office (107 Milbank) no later than 4pm on Friday, February 23, 2018. Please note that requests to update your anticipated graduation year must be supported by the number of credits you have earned.

Registering as a rising-Senior is intended to give students priority for Room Selection for their final year or semester at Barnard only and students may only participate as a rising-Senior *ONCE* during their Barnard career. If your anticipated graduation year is 2019, but you do not plan on graduating until February or May 2020 (or later), please correct your projected graduation date with the Registrar and contact Residential Life & Housing ASAP. Students who participate as a rising-Senior and then continue to attend Barnard past the 2018-2019 academic year would be required to sign up for the Guaranteed List in order to receive housing for 2019-2020.

* Lottery Numbers & Time Slots are non-transferable and cannot be traded between students *

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Group Point Averages (and Mixed-Class Year Groups)

All groups will have a Group Point Average, which represents the averaged class year standing of the group.

  • Rising-Seniors = 300 points each
  • Rising-Juniors = 200 points each
  • Rising-Sophomores = 100 points each.

The Group Point Average is the total number of points added together divided by the number of students.

A group made up of students with the same class standing will have a Group Point Average that equals the same as the individual's class year standing. For example, 4 rising Seniors would have a Group Point Average of 300 points (i.e. 300 + 300 + 300 + 300 = 1200 divided by 4 = 300 points).

A group made up of students with mixed-class year standings will have a Group Point Average that comes "in-between" those of groups that are all the same class year. For example, a group with 3 Rising-Seniors and 2 Rising-Juniors will be averaged as 260 points (300 + 300 + 300 + 200 + 200 = 1300 divided by 5 = 260 points).

Groups are prioritized for Lottery Numbers and Time Slots by descending order of the Group Point Average (i.e. 300 point Groups go first). This means that a mixed-class year group with 260 points like above would be prioritized for a better Lottery Number and Time Slot than a group with 2 Rising-Seniors and 3 Rising-Juniors (240 point average).

Important! Any group that has rising-Sophomores in it will automatically be prioritized for a Lottery Number that would come *after* those of Groups made up of all rising-Juniors. For example, a Group made up of 2 rising-Seniors, a rising-Junior, and a rising-Sophomore would have a point average of 225, but would receive a Lottery Number that comes *after* that of Groups made up of all rising-Juniors (200 points). This ensures that rising-Juniors will be able to pick before any rising-Sophomores start to pick.

Note: the Class Year standing of any Columbia students in your group will be calculated in the Group Point Average.

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Planning for the Lottery & Your Time Slot

  • Register for Room Selection (before 1pm Wednesday, March 7, 2018)-- you may not participate in the Housing Lottery otherwise!
  • Attend an Information Session or Information Table to learn more about the Housing Lottery.
  • Look at the floor plans and list of the available rooms & suites.
  • Attend the Residence Hall Tours (Sunday, March 4, 2018) to see a sample room in each residence hall.
  • Check out the screenshots of the Selection Website (see below) before your Time Slot.
  • Read the Frequently Asked Questions page if you have questions.
  • Talk to friends to form Groups or look for other students on the Lottery Group Facebook Thread.
  • Prepare a numbered order list of locations you'd like to live, in case your top choices are not available when your Time Slot starts.
  • If you're in a group, discuss what your preferences & priority for housing are (so that you're not scrambling when your Time Slots starts). Discuss who wants to live with whom within doubles in a suite, etc.
  • If you (or your group) are not free to log into the Housing Portal during your Time Slot for the 123 Lottery, you can designate a Proxy (see below).
  • Plan where you will log into a computer during your Time Slot (and who will be the one person to log in if you are in a group). Consider using a campus computer lab or having a backup device in case your laptop battery dies or can't connect to the WiFi. Students are encouraged to use a desktop/laptop for the optimal experience, but a tablet/phone can be used if another device isn't available.
  • Do you anticipate applying for Winter Break Housing next year? Plimpton Hall is the one residence hall that will be open for approved students during Winter Break.
    Note: students must apply for Winter Break housing and approval is not guaranteed.

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Picking a Suite or Room During Your Time Slot

If you are in a Group, only ONE group member should log in to the Housing Portal to make the selections. If multiple group members log into the Portal at the same time, it may affect your ability to pick rooms.

Students are welcome to come to the Res Life office during their Time Slot (bring your laptop with you!) to have a staff member help walk them through picking on the Housing Portal. Students may also call the office at 212-854-5561 for assistance if they run into any errors, etc. during their Time Slot.

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Proxies for the 123 Lottery

  • Proxy Form (PDF) -- to bring to Res Life office during Time Slot
  • Proxy Worksheet (PDF) -- for you & your Proxy to discuss your preferences

If you are an individual who is not free to log into the Housing Portal during your Time Slot for the 123 Lottery (or you're in a 2- or 3-person group and no one is free during the group's shared Time Slot), you will need to designate a Proxy to pick for you. The proxy must be a currently enrolled Barnard student.

To designate a proxy, print & fill out a Proxy Form with the student who will act as your Proxy.

Note: this form must have handwritten signatures (not just a typed name). If you are studying abroad, etc, and do not have access to a scanner or fax, you can use a website like http://pdfescape.com to fill in the PDF form electronically (there are also lots of iPhone & Android apps that can do this) and then email it to your Proxy as an attachment -- please just make sure that you use the drawing tool to *DRAW* (not type) your handwritten signature on the form. Thanks!

Your proxy must bring the completed Proxy form and their Student ID to the Res Life office (110 Sulzberger) five minutes before your Time Slot starts. A staff member will log the Proxy into the Portal to be able to select a room for you.

Make sure you tell your Proxy the correct DATE and TIME for your Time Slot! Time Slots are only 30 minutes long, so if you Proxy does not come to the Res Life office before your Time Slot ends they will not be able to pick for you.

Any room that the your Proxy selects for you is a binding selection. Res Life cannot and will not make any changes to your room assignment once your Proxy selects. Students may look for Room Swaps over the summer, but only rising-Seniors may request room changes over the summer (rising-Juniors & Sophomores would need to wait for the Fall Room Change Request process).

We encourage you to have a detailed conversation with your Proxy about your selection preferences (ex. desired residence halls, size of room, type of room, view, roommates/suitemates, meal plan, etc.). To help facilitate your conversation, print & fill out the Proxy worksheet (the worksheet is just for you & your Proxy, not to turn in).

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Guaranteed List

Please see https://barnard.edu/reslife/roomselection/guaranteed-list

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