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Apply for Winter Break Housing 2013

The information below is archived from Winter Break 2013.  For information about Winter Break Housing for 2014-2015, please visit http://barnard.edu/reslife/winterbreak/#apply

Barnard College's residence halls close officially for Winter Break at 9am on Friday, December 20, 2013 and reopen at 9am on Saturday, January 18, 2014. 

Students may not remain in housing during this time unless they apply for and are approved for Winter Break Housing or an extension.  Housing during the break and/or extensions are not guaranteed.

 

Important Dates

Monday, November 18, 2013 Winter Break Application form available online
Wednesday, December 4, 2013 at 4pm Deadline to request a waiver of the Winter Break Housing fee
(note: Students must first apply for Housing before they may submit a request for a Waiver of the fee)
Friday, December 6, 2013 at 4pm Deadline to Apply for Winter Break Housing (or an Extension), including the submission of written documentation (if required)
Friday, December 13, 2013 at 4pm Deadline to cancel Winter Break Housing without a charge
Monday, December 16, 2013 at 10am
- Wednesday, December 18, 4pm
Students who are approved for Winter Break housing must come to the Residential Life & Housing office (110 Sulzberger) to get a WB sticker for their IDs (with the exception of students approved for the last week only)
Friday, December 20, 2013 at 9am Residence Halls close for Winter Break
(students without permission for Winter Break Housing or approved extensions must vacate)
Saturday, January 18, 2014 at 9am Residence Halls reopen for Spring Semester

 

Eligibility for Winter Break Housing approval

Students must provide a valid reason for remaining on campus as part of their application for Winter Break housing.  All requests will be reviewed on an individual basis.  Approval is not automatic and is not guaranteed.
 
Examples of requests that may be approved include:
  • Varsity athletes in competition over break
  • Students with internships or on-campus jobs during the break
  • Students whose Senior Thesis research can only take place on campus

Examples that would likely not be approved include:

  • I do not want to go home for the break
  • I can't afford to go home (the Financial Aid office packages students to include Winter Break travel costs)
  • I want to stay in the city for the holiday season and/or New Year's Eve

Students will not be approved for Winter Break housing if they have a balance on their account (Spring tuition & room/board payments are due by December 1).  Students may be denied approval for Winter Break for disciplinary reasons or if they are on probation.

In order to be eligible for Winter Break Housing (or to request an extension), students must have a campus housing assignment for both Fall 2013 and Spring 2014.  Students who are studying abroad for the Spring, graduating mid-year, or withdrawing for the Spring semester are not eligible for Winter Break Housing (and must vacate no later than 9am on Friday, December 20, 2013; extensions are not available).  Students returning from a Fall semester abroad, new Spring 2014 transfer & visiting students, and students readmitted to the College for Spring 2014 are not eligible for Winter Break Housing. 

Elliott, 616, and 620 will be completely closed from 9am on December 20, 2013, through 9am on January 13, 2014.  Residents of those buildings (including those who receive December Room Changes) who wish to apply to be in residence must submit a Winter Break Room Host Form (PDF), in order to have permission to stay in a friend's room during that time period.

 

Applying for Winter Break Housing

The Winter Break Housing application form will be available online starting November 18, 2013, and must be submitted no later than 4pm on Friday, December 6, 2013.  Approval is not guaranteed.

  • If you are a CU student living on the BC campus, you must apply for Winter Break using the form linked above.  CU@BC students are not subject to the fee, but must apply & be approved in order to have permission to access their room during the break.
  • If you are a BC student living on the CU campus, you will need to follow the procedures for Winter Break Housing at Columbia, see http://housing.columbia.edu/procedures/winter-break

In addition to submitting the online Winter Break Housing application, students must also submit written documentation to the Residential Life & Housing office (110 Sulzberger), outlining in detail a valid reason to be in housing during this time.  Please do not email documentation, submit it to the Res Life office in writing/printed.  Applications for Winter Break housing will not be considered without the submission of documentation before the deadline (4pm on Friday, December 6, 2013).  Submission of written documentation does not guarantee that the request for housing will be approved.

Examples of written documentation include:
  • Confirmation of your internship or campus-job shifts (dates/hours) during the break from your supervisor on letterhead
  • Explanation of why your senior thesis research can only take place on campus during the break from your thesis advisor on College letterhead
  • Confirmation of competition dates/times from your Coach on University letterhead
  • Letter explaining why you are requesting an extension, why your plane ticket was purchased for a date after the closing of the residence halls, and a copy of your travel itinerary, etc.

If you have questions about the documentation required for your request, please speak to the Residential Life & Housing office well in advance of the 4pm on December 6, 2013 deadline.

Students will receive confirmation of their approval or denial for Winter Break Housing via email starting December 10, 2013.  Approved students must come to the Residential Life & Housing office (110 Sulzberger) between 10am on Monday, December 16, and 4pm on Wednesday, December 18, to get a Winter Break sticker for their ID.  Without this sticker on their ID, students will not be permitted to enter the residence halls while they are closed for break.  Additionally, any 616/620/Elliott residents with permission to stay in a friend's room will need to sign for a room key.

Residents of Elliott, 616, and 620 (including students who receive December room changes to those buildings) who apply to be in housing during the first 3 weeks of Winter Break (i.e. before 9am on Monday, January 13, 2014) will be required to secure permission to stay in the room of a friend in a building which will be open by submitting the Winter Break Room Host Form (PDF) no later than 4pm on Fri, Dec 6, 2013.

If you live in... And you wish to be in WB Housing between 12/20 9am and 1/13 9am... And you wish to be in WB Housing between 1/13 9am and 1/18 9am...
Elliott, 616, or 620 You will need to find a resident of the buildings listed below who will give you permission to stay in their room during this time period (by submitting the Winter Break Room Host Form). You can apply to live in your own room.
Quad, 600, 110, CG, or Plimpton You can apply to live in your own room (for entirety of the Winter Break)

 

Apply for an Extension

Students who wish to request a 1-day extension (i.e. through no later than 9am on Saturday, December 21) must also submit the application form before 4pm on Friday, December 6, 2013.

Approval for an extension is not guaranteed and students should not assume they will be approved.  Students who are not returning to housing for the Spring semester (i.e. studying abroad, graduating mid-year, withdrawing from the College, moving out of housing, etc.) are not eligible for extensions.  Extensions are also not available for students living in Elliott, 616, or 620 (i.e. buildings that will close completely at 9am on December 21).

Students who apply for a 1-day extension prior to the application deadline (4pm on Friday, December 6, 2013) and are approved will not be charged for the extension.  Requests to be in residence for later than 9am on Saturday, December 21 may be subject, if approved, to an extension fee or the full $400 Winter Break Housing fee.

Late requests may be considered on a case by case basis, though are not as likely to be approved.  Late requests that are approved will also be subject to a $100 late fee (in addition to any per-day extension fee).

 

Cancelling Winter Break Housing

Students may may cancel their application for Winter Break Housing at no cost through 4pm on Friday, December 13, 2013. Students must email housing@barnard.edu from their BC email address to request to cancel their application.

Between 4pm on Friday, December 13, 2013 and 4pm on Thursday, December 19, the cancellation fee will be $100.

After 4pm on Thursday, December 19, 2013, there are no refunds of any Winter Break Fees assessed to a student should they wish to cancel their housing during the break.

 

Winter Break Fee & Waiver Requests

Students who are approved for Winter Break Housing for the entire break and/or any dates between December 20, 2013, and January 12, 2014, will be subject to a $400 Winter Break Housing fee.  

Students who are approved for Winter Break Housing between 9am on January 13 – 18 only (i.e. the last week of Winter Break) will be charged a reduced fee of $100.

Late applications may be considered on a case by case basis, though are not as likely to be approved.  Approved late applications will incur an additional $100 late fee in addition to the Winter Break Housing fee.

CU students living at Barnard approved for Winter Break Housing will not be charged the fee, but must apply by the deadline and be approved in order to have permission to access their room during the break.

 

Requests for Waivers of the Fee

The following groups of students may be eligible for a waiver of the Winter Break Housing fee (but are still required to apply individually for Winter Break Housing).  Please see the instructions below for how a waiver of the fee may be requested.  Please note that submission of a request does not guarantee that a student will receive a waiver of the fee.

Please note that certain groups below (*) have specific sponsored move-in dates.  Students in these groups who wish to return to campus earlier than the approved date or stay for the entire break will be subject to the $400 fee.  Additionally, students with sponsored move-in dates will not get a Winter Break sticker for their ID until their approved move in day (i.e. will have to come by the Residential Life & Housing office to get their ID sticker). 

Please note that students who request waivers for financial reasons are unlikely to be approved if they reside within the Tri-state area.  Also, because the Financial Aid office packages students to include travel costs for Winter Break, students who wish to go home and then return to campus for part of the break are unlikely to receive waivers of the fee.

Group Approved Date How to Request Waiver of Fee
Winter varsity athletes in competition * dates depend on documentation from your coach Your coach must contact housing@barnard.edu with your name(s) and practice and/or competition schedule no later than December 4.
Emerging Leaders Program * Sun, Jan 12, 2014 Your name must be provided to Res Life by Hayden Greene no later than December 4.
January NSOP Staff * Mon, Jan 13, 2014 Your name must be provided to Res Life by Joyce Lewandowski no later than December 4.
VISP Ambassador * Mon, Jan 13, 2014 Your name must be provided to Res Life by Rachel Romesburg no later than December 4.
BCIT Training * Mon, Jan 13, 2014 Your name must be provided to Res Life by Aida Gutierrez no later than December 4.
Columbia Model UN (CMUNCE) * Wed, Jan 15, 2014 Your name must be provided to Res Life by your Faculty/Staff advisor no later than December 4.
Students with extreme extenuating financial concerns varies After applying for housing, submit the Request for Waiver of Winter Break Housing Fee form before 4pm on Wednesday, December 4, 2013.
Other Reason varies After applying for housing, submit the Request for Waiver of Winter Break Housing Fee form before 4pm on Wednesday, December 4, 2013.
 

 

Information & Policies for Students Approved to be in Campus Housing During Winter Break

  • The residence halls are officially closed from 9am on Friday, December 20, 2013, through 9am on Saturday, January 18, 2014. 
  • Occupancy is generally minimal during Winter Break.  Students should take safety and security precautions by locking room/suite doors and learning which friends/neighbors plan to remain on-campus. 
  • Public Safety is available 24/7 by calling 212-854-3362. 
  • There is a Residential Life Hall Director and Associate Director on call 24 hours/day during the break.  You can contact the staff on duty through the front desk of your residence hall or via Barnard Public Safety. 
  • Approved students are required to have a valid Winter Break [WB] sticker on their ID to gain entrance into residence halls during this period.  No sticker = no entry.  
  • During Winter Break, all residents who have received permission to be in the halls must sign in and out of the building each time they enter and exit. 
  • Students are limited to a maximum of 1 guest at a time during Winter Break (other Barnard or CU@BC students who did not receive permission to stay during Winter Break do count as guests). 
  • No guests may stay more than three consecutive nights and more than six nights total during Winter Break.
  • Guests must be escorted at all times.  If you have a guest, you must meet them at the front desk, sign them in, and escort them to your room.  When your guest leaves, you must escort them back to the desk to sign out. 
  • Disciplinary incidents and/or any violations of Residential Life or College policy can result in approval for residence over Winter Break being revoked, i.e. students would be required to leave campus.
  • The Brooks desks will be closed over Winter Break.  All residents and guests entering the Quad must do so through Sulzberger Hall. 
  • Residential Life & Housing (and most other offices on campus) will be closed between Friday, December 20, 2013 and Thursday, January 2, 2014).
  • Facility Emergencies:  Please contact Facilities during weekdays at 212-854-2041.  Weekday evenings (after 5pm), weekends, and Christmas Eve/Day and New Year's Eve/Day, or if you cannot reach Facilities, please contact Public Safety at 212-854-3362. 
  • Public Safety Shuttle: Shuttle service provided to students on a "call for service" basis.  To "call for service" during a scheduled break, students should call Public Safety at 212-854-3362 and request transport from the Dispatcher.  Service will be provided to and from College residence halls and CU & Barnard buildings only. 
  • Dining Hall: All dining facilities (i.e. Hewitt & the Diana) will be closed over Winter Break.  For more information, please visit http://www.campusdish.com/en-US/CSE/Barnard
  • Mail Services: The mail room will be closed for most of the Winter Break.  For more information, please visit http://barnard.edu/mail-print-services.
  • Library: The Library will be closed for most of the Winter Break.  For hours and more information, please visit http://library.barnard.edu/
  • Computer labs within residence halls will be open, with the exception of the 616 Computer Lab which will be closed when 616 is closed (9am on Friday, December 20, 2013, through 9am on Monday, January 13, 2014).
  • Primary Care Health Service: The Barnard College Primary Care Health Service will be closed for most of Winter Break.  For dates, please visit http://barnard.edu/primarycare/.  The Clinician On-Call (866-966-7788) is available for urgent medical advice during the break whenever the BC Student Health Service is closed. 
  • Barnard students can be seen for urgent health care problems only at Health Services at Columbia's Urgent Care Service, located on the 3rd floor of John Jay Hall, during Winter Break while the Barnard College Student Health Service is closed.  Barnard students seen at Health Services at Columbia will be charged a per visit fee of $60 (for hours, please visit http://health.columbia.edu).  Students covered by Barnard’s Aetna student insurance may file a claim for reimbursement (but must pay up front).  Students who opted out of the Barnard insurance plan may be able to file for reimbursement with their own plans.