Club Finances

Club Finances

Please send an email to for any finance-related questions.


Monthly Reconciliation Forms

Monthly reconociliation forms are due from every GBB-recognized club on the first of the month (for spending from the previous month). All forms should be sent to Clubs who do not submit forms by the deadline will have their accounts frozen until the form is received.

If you have made 5 or fewer purchases, use the Google Form

If you have made more than 5 purchases, use the Excel Form


Spending Allocation Money

There are three ways for clubs to spend allocation money:

1. Petty Cash

In case of an emergency only, Petty Cash of up to $50 can be obtained; see Maria Pasquali in the Student Life Office,  301 Diana.

2. Student Life Credit Card

Clubs can obtain the Student Life Credit Card to make purchases.  Note that the credit card can only be used in the Student Life Office, so all purchases must be online or over the phone.  Clubs should take into account shipping cost and time if they wish to use the card.  The card can be obtained from Maria Pasquali in the Student Life Office

3. Reimbursement

Students can spend money out of pocket and submit receipts to Maria Pasquali for reimbursement.  You will be reimbursed through the receipt of a check a few weeks after the request.  Note that you must give all your receipts to Maria Pasquali.  If you do not have your receipts you will not be reimbursed. Also, note that sales tax outside of New York State cannot be reimbursed.Please email with any questions or for further information.


GBB Budget Guidelines

The budget guidelines are intended to encourage the best possible use of GBB funds to promote GBB's mission of enhancing Barnard’s community, by providing needed spaces to nurture particular aspects of the community, by promoting efforts to reach out to those who may be enriched by engagement with these aspects, and by bringing together the community as a whole. Specifically, the guidelines are intended to promote fundraising and collaboration and to discourage excessive internal "gifts." If at any time a particular guideline becomes a hindrance to a club's efforts to pursue our shared mission, please consult the Vice Chair or Finance Chair. All guidelines are negotiable and feedback is invaluable and appreciated. These guidelines only impact the use of GBB-supervised funds, which are governed by the Barnard Controller.

Download the Budget Guidelines


Other Resources

Club Resource Guide (pdf)

Barnard College Posting Policy & Guidelines

Student Organizations Travel Waiver for Strenuous & Physical Activity

Student Organization Travel Waiver