2013 College-Subsidized Summer Housing

• Application Step 1: Online Housing Preferences Form (Res Life Portal)
• Application Step 2: Approval Signatures Form (PDF) 
• Optional August Interim Housing Application (PDF)

Both forms (Step 1 & 2) must be submitted no later than 4pm on Thursday, May 2, 2013.

For information about paying for Summer Housing (if you do not qualify for College-Subsidized Summer Housing), please visit http://barnard.edu/reslife/summerhousing/paying.

• Eligibility & Priority
• Periods & Interim Housing
• Rates & Available Locations
• Application Process
• Assignments & Billing
• Check In & Out / Moving Times
• Cancellation Policy

Eligibility

Barnard students who meet one or more of the following criteria MAY be eligible to receive College-Subsidized Summer Housing for up to 11 weeks (Monday, May 27 – 5pm Friday, August 9) during the Summer of 2013.

• Barnard student working 30+ hrs/week working in an Barnard academic department, research lab, or Library & Academic Information Services (BLAIS)
• Barnard student working 30+ hrs/week in an on-campus Barnard office which is a part of Student Services (Student Life, Admissions, Dean of Studies, Health Services, etc)
• Barnard student working 30+ hrs/week in any on-campus  non-Student Services Barnard office (ex. BCIT, Bursar, Facilities, Mail Services, etc)
• Barnard student working 30+ hrs/week in a full-time unpaid internship funded by an Alumni / Donor Sponsored Internship Grant from Career Development

Students are required to get approval signatures from the appropriate departments and Vice-Presidents / Deans of the area (see Application process below).  Please note that Residential Life & Housing is not in charge of the approval process and cannot answer questions for individual students as to whether their position is eligible or not for College-Subsidized Summer Housing.

Students may work one or more positions that total 30+ hours; however, each position that contributes towards the 30+ hour total must meet the eligibility criteria.  Students who qualify for College-Subsidized Summer Housing by working in more than one location must obtain the required signatures for each position (see Application process below).

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Periods & Interim Housing

Summer housing is available for the following time periods:

• Summer Session 1 – 10am on Monday, May 27, through 5pm on Friday, July 5, 2013
• Summer Session 2 – 10am on Sunday, July 7, through 5pm on Friday, August 9, 2013

Students who are signed up for both Summer Session 1 and 2 may remain in housing between the two sessions (i.e. 5pm on Friday, July 5 through 10am on Sunday, July 7, 2013).

Housing may also be available (see below) for the following interim periods:

• May Interim – 10am on Saturday, May 19, through 5pm on Monday, May 27, 2013
• August Interim – 5pm on Friday, August 9, through 9am on August 31, 2013

MAY INTERIM

Students may only apply for May Interim housing if they are currently living in a Barnard residence hall for the Spring 2013 semester and are signed up for Summer Session 1 housing.  Students living in a Columbia residence hall for the Spring 2013 semester must apply for May Interim Housing with CU Housing Services (and would be required to pay CU for that housing).

May Interim is intended to provide housing for students who live too far away from campus to go home and/or cannot arrange housing off-campus.  Because students will be required to move to a temporary room and/or their summer room when required by Residential Life & Housing, May Interim is not intended to provide storage space for students' belongings so they may leave campus.

AUGUST INTERIM

Students may only apply for August Interim housing if they are living in Summer Session 2 housing and have a Fall 2013 housing assignment in a Barnard residence hall.  Students who will be living in a Columbia residence hall for the Fall (i.e. Barnard students participating in the BC/CU Housing Exchange) must apply for August Interim Housing with CU Housing Services (and would pay CU for that housing).  Students who cancel their Fall housing assignment will cease to be eligible for August Interim housing.

August Interim is intended to provide housing for students who live too far away from campus to go home and/or cannot arrange housing off-campus.  Because students will be required to move to a temporary room and/or their Fall room when required by Residential Life & Housing, August Interim is not intended to provide storage space for students' belongings so they may leave campus.

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Rates & Available Locations

Eligible students who submit an application will be charged a non-refundable $225 fee for each session they wish to be in housing (i.e. $450 if applying for both Summer Sessions 1 & 2).

Please note that the application fee will be billed to student accounts, may not be paid by a sponsoring department or program, and is non-refundable (Graduating Seniors will be required to pay by check payable to "Barnard College" when they submit their Approval Signature Form). A limited number of approved outside grants may be allowed to cover this fee and is subject to approval by the area's Dean/VP/Provost.

Eligible students will be provided with an assignment to a non-air-conditioned double room.

Students may request via the online housing application to upgrade to a non-air-conditioned single room (in Hewitt); however, due to the limited number of spaces available, upgrades will be granted by seniority of class year. The cost of an upgrade to a non-air-conditioned single room is $250 per session (in addition to the $225 application fee for each session).

Students may also request via the online housing application an upgrade to an air-conditioned double or single; however, these will likely not be available due to the fact that students paying for summer housing will be prioritized for placement and there are an extremely limited number of air-conditioned rooms available. 

Please note that students may not use window or portable AC units.

Available buildings for the summer may include Cathedral Gardens, Elliott, 600 W 116th St, and/or Hewitt. The final decision on which bulidings will be available for the summer is expected from the College shortly before assignments are made.

Students with a diagnosed-disability who need disability-related housing accommodations (ex. single, room with AC, etc.) must submit a Disability Housing Request to the Office of Disability Services no later than 1pm on Wednesday, May 1, 2013.  Students are required to reapply for accommodations each year/summer, even if they have received an accommodation in the past.  Late requests cannot be accommodated.  For more information, please visit http://barnard.edu/reslife/disability.  Please note that there will be no rooms available with air-conditioning during May or August Interim.

While students may request to live in the same room for the Summer that they are assigned to for the Fall, it is not guaranteed. Additionally, any student who lives in the same suite for the Summer as for the Fall will not be allowed to remain in the suite should they stay for August Interim (they would be required to relocate with their belongings to randomly-assigned shared non-AC temporary room in Reid Hall to facilitate cleaning of the suite & the residence hall).

Any student whose summer room assignment has not yet been cleaned by the Facilities office by the start of Summer Session 1 or 2 may be required to move into a temporary room until their summer assignment is available.

MAY INTERIM

The cost for May Interim is $360 ($160 for graduating seniors). Students with an approved extension past May 18 will be charged $40 per night between the approved extension date and the end of May Interim (ex. a Junior Marshall would be billed for the time between the end of their extension until after Graduation and the start of Session 1).

May interim housing will likely require relocation from a student's Spring 2013 room to a randomly-assigned shared non-AC double in Reid Hall (prior to being able to check into their summer room assignment), in order to facilitate cleaning of the residence halls for summer use. 

AUGUST INTERIM

The cost for August Interim is $880.  Students who are eligible for early Fall move-in due to participation in NSOP, sports, or another approved reason will be charged $40 per night for August Interim to bridge the gap between the end of Summer Session 2 and the date that they would have been approved to move in early.

August interim housing will likely require relocation from a student's summer room to a randomly-assigned shared non-AC double in Reid Hall (prior to being able to check into their Fall 2013 room assignment), in order to facilitate cleaning of the residence halls after summer use.

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Application Process

• Application Step 1: Online Housing Preferences Form (Res Life Portal)
• Application Step 2: Approval Signatures Form (PDF)
• Optional August Interim Housing Application (PDF)

To apply for College-Subsidized Summer Housing, students must complete the two steps above: the Housing Preferences Form, which is completed online, and the Approval Signature Form, which is printed out and turned in to the Residential Life & Housing office (110 Sulzberger).

Both the online form and the Approval Signatures form must be completed no later than 1pm on Thursday, May 2, 2013. 

Students may work one or more positions that total 30+ hours; however, each position that contributes towards the 30+ hour total must meet the eligibility criteria.  Students who qualify for College-Subsidized Summer Housing by working in more than one location must obtain the required signatures for each position.

Students who wish to additionally apply for August Interim would need to print / submit the PDF application linked above no later than 4pm on Monday, June 24, 2013.

Once a student submits a College-Subsidized Summer Housing (and/or August Interim Housing application) they will be subject to the Cancellation policy and schedule below.

Students with a diagnosed-disability who need disability-related housing accommodations must submit a Disability Housing Request to the Office of Disability Services no later than 1pm on Wednesday, May 1, 2013.  Students are required to reapply for accommodations each year/summer, even if they have received an accommodation in the past.  Late requests cannot be accommodated.  For more information, please visit http://barnard.edu/reslife/disability.  Please note that there will be no rooms available with air-conditioning during May or August Interim.

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Assignments & Billing

Summer room assignments for students living on campus for Summer Session 1 will be emailed to students by 8pm on Tuesday, May 14, 2013. Students not moving in until Summer Session 2 will be emailed their room assignment by Friday, June 28, 2013.  Temporary room assignments for May and/or August Interim will not be given until students checks-in.

There is no Summer Room Change Request process and requests for roommates and suitemates are not guaranteed.

Summer housing charges will be placed on student accounts in late May.  Printed statements will be mailed to students' billing addresses in late May or early June. Charges will be payable to the Bursar office by the end of June.

Class of 2013 graduating  seniors will be required to pay in full by check (payable to "Barnard College") before the start of the earliest Summer Session they request.

Charges for August Interim will be billed to student accounts in late August.

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Check In & Out / Moving Times

Check-in instructions for the start of each Summer Session will be sent to students via email.  Only the student themself may sign for their room key(s); friends and family may not check in on behalf of a student.

Students who wish to move in later than the first date of either Summer or Interim Session may do so, but they may only check in and get their keys when the Barnard Residential Life & Housing office (110 Sulzberger) is open (9am – 5pm, Monday – Friday; closed on holidays) and must be checked out of any previous housing by the deadline given.

The cost for summer (or interim) sessions will not be prorated as a result of checking in late (or checking out early).

Please note that requests to check in early or check out late will not be considered. 

Students staying only for Summer Session 1 must be completely moved out (including submission of a check out envelope) no later than 5pm on Friday, July 5, 2013. Students in housing for Summer Session 2 (but not staying for August Interim) must be completely moved out (including submission of a check out envelope) no later than 5pm on Friday, August 9, 2013.

MAY INTERIM

Students who stay for May Interim will likely be required to relocate from their current Spring assignment to a non-air conditioned shared double room (likely in Reid Hall) in order to facilitate cleaning of the residence halls for summer use.  Students must be available to move to and/or from their temporary and/or summer room with a minimum of 24 hours advance notice (although Residential Life & Housing will attempt to give as much advance notice as possible).  Student who fail to move when required will be fined ($500 minimum) to have their belongings removed from campus. 

May Interim is intended to provide housing for students who live too far away from campus to go home.  May Interim is not intended to provide storage space for students' belongings so they may leave campus.

AUGUST INTERIM

Students who stay for August Interim will likely be required to relocate from their current Summer assignment to a non-air conditioned shared double room (likely in Reid Hall) in order to facilitate cleaning of the residence halls for summer use (before they will be able to move into their Fall assignment).  Students must be available to move to and/or from their Temporary and/or Fall room with a minimum of 24 hours advance notice.  Student who fail to move when required will be fined ($500 minimum) to have their belongings removed from campus.

August Interim is intended to provide housing for students who live too far away from campus to go home. August Interim is not intended to provide storage space for students' belongings so they may leave campus.

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Cancellation Policy

A student who desires to terminate their Summer Housing Application or room assignment will continue to be liable for the costs of summer housing until all of the following steps have been completed:

• the Housing Cancellation form is submitted and approved
• the student has vacated campus housing
• the student has properly checked out of housing (including submitting a check out envelope with keys)

Cancellation fees and/or refunds of the housing charge will be determined following the schedule below:

SUMMER SESSION 1 & 2

Students who cancel either Summer Session 1 or 2 housing after submitting their application will forfeit their non-refundable fee ($225 per session). 

Students who were given a upgrade to a non-air-conditioned single or AC double or single will not be charged the upgrade fee if they cancel prior to the start of a Summer Session.  Student who upgraded their room and then cancel after the start of a summer session will be charged a prorated amount of the upgrade fee based on the date of cancelltion.

AUGUST INTERIM

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