|Friday, September 6, 2013, 4pm||Room Change Request forms available online (see above).|
|Monday, September 16, 2013, 4pm||Room Change Request forms due to the Residential Life & Housing (RL&H) office, 110 Sulzberger.|
|Sunday, September 22, 2013, 9pm||Room Change & Buy-Out Request results will be emailed to students.|
|Friday, September 27, 2013, 9am||If a room change is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable). Keys will be available to pick up between 9am-5pm at the RL&H Office.|
|Sunday, September 29, 2013, 9pm||If a room change is granted, you must have completed your move and returned your old room keys using the Room Change envelope provided to you when you picked up your new room keys.|
This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing difficulties with their roommate(s) should speak to their RA). Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).
Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.
Students with diagnosed disabilities who may need some form of disability-related housing accommodation as part of their room change request should additionally contact the Office of Disability Services to complete a Disability-Housing Request (DHR) no later than September 16, 2013. More information about the process is available at http://barnard.edu/reslife/disability.
Once submitted, Request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application. Request forms may not be withdrawn after the due date (Monday, September 16, 2013, 4pm).
The RL&H staff will review all submitted Room Change Request forms. Decisions made by Residential Life & Housing are final. While Residential Life & Housing will endeavor to provide as many room changes as possible, students who submit a Request form are not guaranteed to receive a room change and/or buy-out.
Students may request to make a 1-for-1 swap with another student OR they may specify a set of criteria for which types of rooms or locations they would be willing to move to. Students who wish to move into a specific vacant space should specify that on their Request form. The roommate(s)/suitemate(s) of that vacancy should also submit a Roommate/Suitemate Request Form (available above) mutually requesting the student requesting a room change. This can improve a student's chances of receiving the room change, but does not guarantee it.
Students granted a room change must move, as other room changes will be dependent upon the space that will be vacated. Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate. Email addresses will be provided.
The spaces available for room changes are usually extremely limited. We cannot guarantee that students will receive a room change through this process. Students who are not able to get a room change during the Fall Room Change process are encouraged to reapply during the December Room Change Process (more rooms are available for the Spring due to the large number of students leaving to study abroad).
Students who live in a room with a vacancy (or who believe a vacancy may open up due to a roommate receiving a room change) may request to "buy out" their room (i.e. pay the prorated difference in price between a single and a multiple, in order to ensure that another student will not be assigned to that space for the rest of the semester).
If granted, the buy-out will be for the Fall semester only. Students granted a buy-out for the Fall will likely be assigned a new roommate for the Spring or as part of the December Room Change process and must have cleared appropriate space for that new resident to move in before the end of the Fall semester.
Spaces that are granted as buy-outs will not be listed as a vacancy for possible room change during the Fall semester. While very unlikely, if for emergency reasons a student must be placed into the space in a bought-out room, the student(s) will be refunded the full buy-out charge.
If you have any questions, please contact Matt Kingston, Associate Director for Housing Operations, at email@example.com.