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Incoming VISP & Transfer Student Info


VISP Information

Transfer Student Information

VISP & Transfer Student FAQs

 

VISP Information:


Welcome to Barnard! Before you arrive on campus, you'll need to complete several health related forms, due by December 8, 2014


All forms are located on the Primary Care Health Service Open Communicator website (please see the link at the bottom of the page).


Please note that while all forms are located on the Open Communicator website, some will be submitted online and some must be downloaded from the Open Communicator website and faxed or mailed to Primary Care by December 8, 2014.


New York State law requires that all students provide documentation of immunity against measles, mumps and rubella and that all students complete the electronic “Meningococcal Meningitis Vaccination Response Form (18 or Over)” or paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” (located on the Open Communicator website). These documents are REQUIRED to be permitted on campus and to attend Barnard.

To get a head start on your forms, please read the Welcome Letter & Health Forms Instructions/Checklist and the Frequently Asked Questions below:
 

VISP Welcome Letter & Health Forms Instructions/Checklist
 

If you have any form-related questions that weren’t answered in the Welcome Letter & Health Forms Instructions/Checklist or the FAQs, please email Stephanie Paciulla (SPaciulla@barnard.edu) in Primary Care.

VISP Insurance Information:

All incoming VISP students are required to purchase the Aetna Student Health insurance plan. The cost of the health insurance plan is part of the VISP tuition.

You will receive your Aetna Student Health insurance card in January 2015.


 

Transfer Student Information:

Welcome to Barnard! Before you arrive on campus, you'll need to complete several health related forms, due by January 5, 2015

All forms are located on the Primary Care Health Service Open Communicator website (please see the link at the bottom of the page).

Please note that while all forms are located on the Open Communicator website, some will be submitted online and some must be downloaded from the Open Communicator website and faxed or mailed to Primary Care by January 5, 2015.

New York State law requires that all students provide documentation of immunity against measles, mumps and rubella and that all students complete the electronic “Meningococcal Meningitis Vaccination Response Form (18 or Over)” or paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” (located on the Open Communicator website). These documents are REQUIRED to be permitted on campus and to attend Barnard.

To get a head start on your forms, please read the Welcome Letter & Health Forms Instructions/Checklist and the Frequently Asked Questions below:
 

Transfer Student Welcome Letter & Health Forms Instructions/Checklist
 

If you have any form-related questions that weren’t answered in the Welcome Letter & Health Forms Instructions/Checklist or the FAQs, please email Stephanie Paciulla (SPaciulla@barnard.edu) in Primary Care.

Transfer Student Insurance Information:

All Transfer Students are automatically enrolled in the Aetna Student Health Insurance Plan. If you have personal health insurance and would like to opt out of the Aetna Student Health Insurance plan you must do so by January 16, 2015 via an online waiver application through the Aetna Student Health website.

The link to the online waiver application and Aetna Student Health website, frequently asked questions about student health insurance, an insurance comparison chart, and further information about student health insurance can be found on the PCHS Health Insurance Site.

Please note that the last day to opt out of the Aetna Student Health Insurance is January 16, 2015.

For insurance questions only, please contact Elliot Wasserman at ewasserman@barnard.edu or 212-854-8305.


Incoming VISP & Transfer Student Health Forms FAQs:

Q: Where can I find the Incoming Student Health Forms?

A: All electronic and paper forms are located on the Open Communicator website (please see the link at the bottom of the page).  You must activate your UNI and myBarnard/gBear IDs before you can access the Open Communicator website.
 

Q: Can I call or email the Primary Care Health Service to check on the status of my forms?

A:  We ask that you please DO NOT contact us regarding the status of your forms.
 

You can check if the PCHS has received your paper forms, and reviewed and processed all of your forms by checking the Immunization History section of the Open Communicator website. Please see this link for more details: How to Check the Status of Your Incoming Student Health Forms
 

Below are some general notes about our review process:

  • Once you submit your electronic and paper Incoming Student Health Forms, your job is done
     
  • We do not contact incoming students if their forms are complete, so no news is good news!
     
  • If we do find any problems or unmet requirements we will contact the student via their personal AND Barnard email addresses. It is very important that you check your Barnard email! 
     
  • It can take up to 7 business days to process and review the Incoming Student Health Forms, so please keep checking your personal and Barnard email and the Open Communicator website!
     

Q: Is there a guide on how to complete the forms?

A: Yes! You can find a step by step guide and a checklist in our VISP Welcome Letter and Transfer Student Welcome Letter. It is very important that you complete the forms in the order listed in the step by step guide!
 

Q: When are the Incoming VISP Student Health Forms due?

A: All VISP electronic and paper forms are due on December 8, 2014. Paper-based forms must be faxed or mailed (we do not accept forms via email) to the Primary Care Health Service.  The address and fax number are listed on the forms. All forms must be sent together, at the same time, via fax OR by mail (it is not necessary to send them both ways).
 

Late submission of the Incoming Student Health Forms may result in housing and registration delays. No student will receive a housing assignment, be allowed to check in to the Residence Halls or be on campus until we receive and approve your forms.

Q: When are the Incoming Transfer Student Health Forms due?

A: All Transfer Student electronic and paper forms are due on January 5, 2015. Paper-based forms must be faxed or mailed (we do not accept forms via email) to the Primary Care Health Service.  The address and fax number are listed on the forms. All forms must be sent together, at the same time, via fax OR by mail (it is not necessary to send them both ways).
 

Late submission of the Incoming Student Health Forms may result in housing and registration delays. No student will receive a housing assignment, be allowed to check in to the Residence Halls or be on campus until we receive and approve your forms.

 

Q: Can I scan and email the forms instead of faxing or mailing them?

A: No, we CANNOT accept any medical information via email due to privacy concerns. All paper forms must be mailed or faxed to the Barnard Primary Care Health Service by December 8, 2014 for VISP students and January 5, 2015 for Transfer Students.
 

Q: Does Barnard require a physical exam?

A: No, Barnard does not require that incoming students receive a physical exam. However, the paper-based “Incoming Student Immunization Form” must be completed and signed by a physician, physicians assistant or nurse practitioner. We suggest making an appointment with your health care provider for as soon as possible to ensure that you have ample time to complete the forms and if necessary, receive any vaccinations or a tuberculosis screening.
 

Q: Can I submit a copy of my immunization record or health forms from another program/school instead of the Incoming Student Health Forms?

A: No, you must submit all of the official electronic and paper-based Barnard College Incoming Student Health Forms. We CANNOT accept any pre-existing forms or previously documented immunization histories.
 

If you would like to include a copy of your immunization record in addition to the official Barnard forms, you may attach it to the completed and signed paper-based “Incoming Student Immunization Form”. 
 

Q: My family member/relative is a health care provider. Can they sign the paper-based “Incoming Student Form”?

A: No, we cannot accept forms that are signed by a relative, even if they are a physician, physicians assistant or nurse practitioner.
 

Q: I’m under 18 years old. Are there any special forms that need to be completed?

A: Yes! If you are 17 years old or younger at the time of filling out the Incoming Student Health Forms, you must download and print the “Under 18 Required Forms Packet” from the downloadable forms folder in the forms section of the Open Communicator website. This document contains the “Under 18: Meningococcal Meningitis Vaccination Response Form” and “Minors Consent Form”, which your parent/guardian will need to complete and sign. The two forms must be mailed or faxed along with your “Incoming Student Immunization Form” by December 8, 2014 for VISP Students and January 5, 2015 for Transfer Students.
 

Q: Which immunizations does Barnard require?

A: The only immunizations that Barnard and New York State law require are measles, mumps and rubella. All incoming students must provide documentation of immunity to measles, mumps and rubella. There are three ways to meet this requirement:

  1. Two doses of MMR vaccine (see table below for New York State requirements).
     
  2. Two doses of individual measles vaccine, one dose of individual mumps and one dose of individual rubella vaccine (see table below for New York State requirements).
     
  3. Proof of positive measles, mumps and rubella titers.

Your MMR or individual measles, mumps and rubella dates must meet the requirements below in order to be compliant with New York State public health law. If your vaccine dates do not meet the requirements, you must submit proof of positive measles, mumps and rubella titers or receive additional doses of the vaccine.

MMR Requirements
Combined MMR Vaccine Individual Mealses, Mumps & Rubella Vaccines
Dose 1: Must be given no earlier than 4 days before your 1st birthday Measles Dose 1: Must be given no earlier than 4 days before your 1st birthday
Dose 2: Must be given at least 28 days after the first dose Measles Dose 2: Must be give at least 28 days after the first dose
  Mumps Dose 1: Must be given no earlier than 4 days before your 1st birthday
  Rubella Dose 1: Must be given no earlier than 4 days before your 1st birthday

 

 

Q: What about the meningococcal meningitis vaccine?

A: Barnard does not require the meningococcal meningitis vaccine but it is strongly recommended for all students. Regardless of if you receive the vaccine, all incoming students MUST submit the electronic “Meningococcal Meningitis Vaccination Response Form (18 or OVER)” if you are 18 years old or older or the paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” if you are 17 years old or younger.
 

Q: Are the vaccines listed in the “Recommended Vaccinations Prior to Arrival at Barnard” section of the paper-based “Incoming Students Immunization Form” required?

A: No, these vaccines are recommended, but not required. If you have received any of these vaccinations please have your health care provider document the dates on the “Incoming Student Immunization Form”.
 

Q: I have a religious or medical immunization exemption. What should I do?

A: If you have a religious or medical immunization exemption, please email the Executive Director of Student Health and Wellness Programs, Mary Joan Murphy at mmurphy@barnard.edu as soon as possible for further information and instructions.

If you are granted an exemption, you must still complete the electronic “Tuberculosis Screening Form”, electronic “Notice of Privacy Practices Form”, and electronic “Meningococcal Meningitis Vaccination Response Form (18 or Over)” if you are 18 years old or older, or the paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” and “Minors Consent Form” if you are 17 years old or younger.  
 

Q: If I submit the electronic “Incoming Student Immunization Form” do I still need to submit the paper-based “Incoming Student Immunization Form” and vice versa?

A: All incoming students must submit BOTH the paper-based “Incoming Student Immunization Form” (completed and signed by a physician, physicians assistant or nurse practitioner) and the electronic “Incoming Student Immunization Form” (completed by the student using the paper-based “Incoming Student Immunization Form”). Please follow the instruction listed in the step by step guide.  
 

Q: Does Barnard require a PPD test?

A: All incoming students must submit the electronic “Tuberculosis Screening Form”.  You only need to submit a PPD (or Quantiferon Gold/T-Spot blood test) if the answer is “Yes” to any of the questions on this form.

If the answer is “Yes” to any of the questions, you must submit the results of a recent PPD skin test or the results of a T-Spot or Quantiferon Gold blood test (from within the last 6 months). If your skin or blood test is positive you must submit the results of a chest x-ray (from within the last year). These steps apply even if you have had the BCG vaccine.

Please see the step by step guide and the “Tuberculosis Screening Form” for further instructions. 

Log-on to Open Communicator here: bchealth.barnard.edu