2015 Early Winter Return

Updated information for Winter Break 2016-17, including application forms, will be posted by early November 2016.

All Barnard residence halls will be closed for Winter Break between 9am on Thursday, December 24, 2015, through 9am on Saturday, January 16, 2016. Students may not remain in the residence halls after the 9am Thursday, December 24 closing deadline. Unfortunately, extensions cannot be provided.

Students with valid needs may apply for Early Winter Return, i.e. to return to campus housing early starting at 9am on Sunday, January 10, 2016. The deadline to apply for an Early Winter Return and provide required documentation (see below) is 4pm on Friday, December 4, 2015.

Early Winter Return is not guaranteed and approval should not be assumed. Students should plan accordingly in case their request cannot be approved. Students must provide documentation to support their request to return early to campus housing.

 

Important Dates & Application Timeline

 

Thursday, November 12, 2015 Winter Break Application form available online
Friday, December 4, 2015, at 4pm Deadline to Apply for Early Winter Return (including required documentation)
Monday, December 14, 2015, at 8pm Students who submitted applications should receive an email by this point, letting them know if their request was approved or denied
Tuesday, December 22, 2015, at 4pm Deadline to cancel Early Winter Return without a charge
Thursday, December 24, 2015, at 9am Residence Halls close for Winter Break (All students must be out -- no extensions!)
Sunday, January 10, 2016, at 9am The earliest date/time that students approved for Early Winter Return may start to return to campus housing
Saturday, January 16, 2016, at 9am Residence Halls reopen for Spring Semester (all students may return to housing)

 

Eligibility for Early Winter Return

Students must provide a valid reason for returning to campus housing before the official opening date for the Spring semester (Saturday, January 16, 2016).

All requests will be reviewed on an individual basis. Approval is not automatic and is not guaranteed. Approval should not be assumed. Students should plan accordingly in case their request cannot be approved.

Examples of requests that may be approved include:

  • Varsity athletes in competition over break
  • Students working as Orientation Leaders for January NSOP or the VISP program
  • Students whose Senior Thesis research can only take place on campus between January 10 - 15, 2016
  • Students with an internship or job that requires them to work between January 10 - 15, 2016

Examples that would likely not be approved include:

  • Students who want to come back early
  • Students who wish to take an flight back to campus arriving earlier than Saturday, January 16, 2016

If your reason for requesting Winter Break Housing involves a job, internship, working on your Senior Thesis, and/or working for or with others in any capacity, you must have your supervisor, faculty member, advisor, etc. fill out the Early Winter Return Supervisor / Advisor Form (see below) for you. It will be your responsibility to make sure that Res Life receives both this form & your completed application before the deadline (4pm, Fri, Dec 4).

Students can only be considered if they are in good standing with the College & University. Students are not in good standing if they are on any type of probation (academic or disciplinary) and/or if they have outstanding balances owed on their account (Spring tuition & room/board payments are due by December 1).

In order to be eligible for Early Winter Return, students must also have a campus housing assignment for both Fall 2015 and Spring 2016. Students returning from a Fall semester abroad, students readmitted to the College for the Spring, and/or students new to campus housing for the Spring are not eligible for Early Winter Return (these students may start moving in when the residence halls officially reopen for the Spring on Saturday, January 16, 2016).

 

Applying for Early Winter Return

The deadline for submission of both the Early Winter Return Application form and supporting documentation is 4pm on Friday, December 4, 2015.

It is the student applicant's responsibility to ensure documentation supporting their request is received by the Res Life office in addition to their Application form before the deadline above. Examples of documentation could include:

  • The Early Winter Return Supervisor/Advisor form, with an explanation from a supervisor, Senior Thesis advisor, etc.
  • A written personal statement

Requests will be reviewed on a case-by-case basis. As the residence halls are closed completely for Winter Break, please note that approval in prior years for Winter Break Housing does not guarantee that a student will be approved for Early Winter Return this year.

Early Winter Return is not guaranteed and approval should not be assumed. Students should plan accordingly in case their request cannot be approved.

Late applications submitted after the deadline are not likely to be approved. If there are extenuating circumstances to explain the late application, an additional $100 late fee would be assessed, in addition to the Early Winter Return fee, if a student's request is approved.

CU students living at Barnard who wish to return early must also apply before the deadline and have a valid reason in order to be approved. Approval is not automatic.

 

Fee for Approved Early Winter Return

Students who are approved for Early Winter Return will be charged a $100 early move-in fee. The fee will be charged to their student accounts and must be paid to the Barnard Bursar office by no later than January 1, 2016.

Approved late applications will incur an additional $100 late fee in addition to the $100 Early Winter Return fee.

Students in the following groups only will not be charged the Early Winter Return fee as long as they meet all requirements*.

  • January NSOP Orientation Leaders
  • VISP Ambassadors
  • BCIT Training
  • RA Training
  • Winter Varsity athletes in competition

* 1) students' supervisor, coach, etc. must submit their names to housing@barnard.edu by no later than Thursday, December 3, 2015, and 2) students must submit the Early Winter Return Application form before the deadline (4pm, Friday, December 4, 2015). Students who apply after the deadline may not be approved and would be subject to the $100 late application fee should their request be approved.

There are no individual or other group waivers of the Early Winter Return fee.

CU students living at Barnard approved for Early Winter Return will not be charged the Winter Break fee, but must apply before the deadline and have a valid reason to request to return early in order to be approved. Approval is not automatic.

 

Approval Timeline

Notification of approval or denial for Early Winter Return will be emailed to students on a rolling basis. All responses are anticipated to be sent by 8pm on Monday, December 14, 2015. Requests will be considered in order of submission date (so don't wait until the last minute to submit your application!).

 

Cancelling Early Winter Return

Students may cancel their application for Early Winter Return at no cost through 4pm on Tuesday, December 22, 2015. Students must email housing@barnard.edu from their BC email address to request to cancel their application.

Between 4pm on Tuesday, December 22, 2015, and 4pm on Thursday, January 7, 2016, the cancellation fee will be $50. Any late application fees assessed will not be waived.

After 4pm on January 7, 2016, there are no refunds of the Early Winter Return fee (or any late application fees) assessed to a student should they wish to cancel.

 

Arriving Back to Campus in January for Approved Students (getting ID stickers)

When students approved for Early Winter Return arrive back to campus, they must stop by the Residential Life & Housing office (110 Sulzberger, open 9am-5pm Monday - Friday) in order to get an Early Winter Return sticker for their Student ID. No Sticker = No Entry.

If students arrive back to campus on Sunday, January 10, 2016, or after the Res Life office closes for the day, they will need to show their Student ID and have the Access Attendant at their residence hall front desk look them up on the list of approved students in order to gain entry into their building. Students must pick up their sticker from the Res Life office the next business day in order to continue to gain access to their residence hall.

Students who are granted permission for Early Winter Return and received a December Room Change will occupy their Spring room assignment when they return (not their old Fall room assignment).

As noted below, students with approval for Early Winter Return are limited to signing in 1 guest at time until the residence halls officially reopen for the Spring on Saturday, January 16. Guests are limited to an overnight stay of one night. Minors (guests 16 years old or younger) are not permitted to enter during Winter Break.

 

Information & Policies for Students Approved to be in Campus Housing During Winter Break

  • The residence halls are officially closed from 9am on Thursday, December 24, 2015, through 9am on Saturday, January 16, 2016.
  • Occupancy is generally minimal during Winter Break. As always, students should take safety and security precautions by locking room/suite doors. It is recommended that students learn which friends/neighbors will be nearby during the early return week.
  • Public Safety is available 24/7. For emergencies, call 212-854-6666. For non-emergency inquiries, please call 212-854-3362.
  • There is a Residential Life Hall Director and Associate Director on call 24 hours/day during the break. You can contact the staff on duty through the front desk of your residence hall or via Barnard Public Safety.
  • Approved students are required to have a valid Early Winter Return sticker on their ID to gain entrance into the residence halls during this period. No sticker = no entry.
  • During Winter Break, all residents who have received permission to return early must sign in and out of the building each time they enter and exit.
  • Students are limited to a maximum of 1 guest at a time during Winter Break.
  • Other Barnard or CU@BC students who did not receive permission to return early would count as guests.
  • Students may not sign in other students who were not approved for early return for the purpose of allowing them access to the non-approved student's room.
  • No Minor Permission forms will be approved. This means that guests 16 years old and younger (incl. siblings) will not be approved during Winter Break.
  • No guests may stay overnight for more than one day during Winter Break.
  • Guests must be escorted at all times. If you have a guest, you must meet them at the front desk, sign them in, and escort them to your room. When your guest leaves, you must escort them back to the desk to sign out.
  • Disciplinary incidents and/or any violations of Residential Life or College policy can result in approval for Early Winter Return being revoked, i.e. students would be required to leave campus.
  • Public Safety Shuttle: Shuttle service provided to students on a "call for service" basis. To "call for service" during a scheduled break, students should call Public Safety at 212-854-3362 and request transport from the Dispatcher. Service will be provided to and from College residence halls and CU & Barnard buildings only.
  • Dining Hall: All dining facilities (i.e. Hewitt & the Diana) will be closed over Winter Break. For more information, please visit http://www.campusdish.com/en-US/CSE/Barnard.
  • Mail Services: The mail room will be closed for most of the Winter Break. For more information, please visit http://barnard.edu/mail-print-services.
  • Primary Care Health Service will re-open for walk-ins during the mornings only starting Monday, January 11, 2016, and will be open for full service starting Tuesday, January 19, 2016.
  • Barnard students can be seen for urgent health care problems only at Health Services at Columbia's Urgent Care Service, located on the 3rd floor of John Jay Hall, during Winter Break while the Barnard College Student Health Service is closed. Barnard students seen at Health Services at Columbia will be charged a per visit fee of $75 (for hours, please visit http://health.columbia.edu). Students covered by Barnard's Aetna student insurance may file a claim for reimbursement (but must pay up front). Students who opted out of the Barnard insurance plan may be able to file for reimbursement with their own plans.