Student Jobs

On-Campus Employers and Affiliated Employers

• On-Campus Jobs: These jobs are open to all Barnard students. 
• Off-Campus Federal Work Study (FWS): These jobs are open to students with FWS. Jobs are part of a subsidized employment program and typically offer community based nonprofit job opportunities. 
• Off-Campus America Reads/America Counts: These jobs are open to students with FWS. This specific FWS program offers students the chance to partner with local schools and agencies to increase reading and math skills of local youth. 

Independent Contractor Jobs

Specifically for the jobs listed below, students do not have to fill out any employment forms (W-4, WTPA, etc.) with the Beyond Barnard office, and will be paid directly by the employer. Students are required to claim earnings filing taxes each year and pay taxes on the money they earn.

• Off Campus Paid Opportunities: These jobs may consist of clerical positions, bookkeeping, housework, and etc. 
• Babysitting: All Barnard students have access to babysitting jobs postings.
• Bartending: In order to become a bartender, you are required to attend the two week Bartender training course and successfully pass the course exam. Students will be required to log on to Handshake to register for the Beyond Barnard Bartender Training Course

Volunteer and Unpaid Internships

• Off-Campus Unpaid Opportunities: These jobs are typically located in Manhattan and  the greater New York City area. 

BarnardWorks

BarnardWorks is the online platform through which all part-time student employment job opportunities are posted. This includes on-campus jobs, off-campus jobs, community based federal work-study jobs, volunteer opportunities, and babysitting and bartending jobs. BarnardWorks is comprised of JobX and TimesheetX.

JobX is the online system that provides Barnard College students access to view current part-time job postings and students can apply for multiple jobs with one application. In addition, students can set up JobMail notifications on JobX.

TimesheetX is the system through which all timesheets and payroll for all Barnard College student employees is managed. Students can log their work hours on TimesheetX allowing their employer to review and approve their timesheets. Students can also look up past timesheets and their current award balances. 

If you are an international student using BarnardWorks for the first time, please fill out this form and we will create an account for you and email you the information.

All students have access to advising and support throughout their student job application process. To meet with an advisor or register to attend a Student Employment Overview session, please log in to Handshake. Questions? Email beyondbarnard@barnard.edu.

Drop-in hours to consult about required employment paperwork are from 12-1PM every day at Beyond Barnard (Elliott Hall, Second Floor). Please email us at beyondbarnard@barnard.edu if no day between the hours of 12-1PM works for you.

There are 3 forms that are necessary for students to complete in order to start employment with Barnard: the I-9, the W-4, and the WTPA forms. These forms should be completed at home and then emailed or dropped off to Beyond Barnard. See below for the directions:

1. Download the forms you need to complete or update.
2. Fill them out and save to your computer.
3. Sign them! A typed signature is not allowed. You can print, sign, and either take a picture or scan your form if you'd like to submit it via email.
   • If you only have a W-4 or WTPA form to update, you can email your signed forms to beyondbarnard@barnard.edu.
   • If you need to turn in your I-9 form, please print it and bring your form to Beyond Barnard (Elliott Hall) during Drop-In Hours. Be sure to bring along acceptable ID for your I-9.

I-9 Form

The I-9 (Employment Eligibility Verification form) only needs to be completed the first time a student works at Barnard through Beyond Barnard.

If you are a first time employee of Barnard College you need to bring acceptable ID to fill out your I-9. You are not allowed to work until you have completed your employment forms, so if you are unable to stop in during Drop-In Hours, please call (212) 853-0770 to make an appointment.

W-4 Form

Students must complete a W-4 (Employee's Withholding Allowance Certificate form) the first time they are employed on Barnard's campus. If they claim exempt, they must update their W-4 every calendar year. If you are a Nonresident Alien, please review these supplemental instructions to assist you in completing your W-4.

WTPA Form

The WTPA (NY State Pay Rate form) must be completed each calendar year.  There is a different WTPA form for hourly and stipend positions.

Direct Deposit Form 

If you'd like to receive your paycheck easily and immediately, you can opt to be paid via direct deposit. Your paycheck will be automatically deposited directly into a checking/savings account or onto a ready-to-use debit card. Fill out the form here, and then print it and drop it off at our office with any required attachments.

Special Forms

If you are a Columbia University student employed by Barnard College, or if you are an international student (both F-1 and J-1 visas), there are additional forms that may be required.

Columbia Students

If you are a student at Columbia University but have been hired by an employer at Barnard College, you must fill out a Columbia Hire Request Form.

International Students

Visiting international students on J-1 visas are eligible to work as a student employee in an on-campus job for up to 15 hours (either Barnard and/or Columbia campuses), as long as they are in good academic standing. Students may be eligible to work off-campus through "Academic Training", a benefit of the J-1 visa, but they must first discuss this with the International Student Services Office in Milbank 10.

If you are an international student on an F-1 or J-1 visa, you will need to fill out a Social Security Verification Form. Additionally, if you have not previously logged on to BarnardWorks, you should fill out this form so we can create an account for you. 

Statement of Confidentiality

Barnard College Employers strongly encouraged to require their student employees to sign Statements of Confidentiality. The Barnard approved Statement of Confidentiality form found here has been approved by the Beyond Barnard office and Barnard General Counsel, and protects the College from breaches in confidentiality regarding technology, intellectual property and the privacy and rights of students, staff and faculty. 

Paid Family Leave Waiver

New York State Paid Family Leave (PFL) went into effect on January 1, 2018. PFL is a state-mandated program that provides employees with partially paid, job-protected leave in certain circumstances. The New York PFL benefit is funded through minimal deductions from employee paychecks. By statute, the weekly contribution rate is 0.126% of an employee’s weekly wage. This maximum contribution is $1.65 per week per employee.

You may be eligible to waive the PFL benefit and the payroll deductions. If your regular schedule is less than 26 consecutive weeks (6 months) or 175 days in a period of 52 consecutive weeks, you can simply complete the PFL-Waiver Form. If you wish to waive PFL benefit, please print and complete the PFL-Waiver Form, and email the form to beyondbarnard@barnard.edu. 

Download the PFL-Waiver Form here. For more information on PFL, go to the New York State Paid Family Leave website.

Access Your W-2s and Pay Stubs

You can now access your W-2 and pay stubs on iPay.

Resources for Income Tax Assistance:

New York Public Library – Certain NYPL branches offer computers and IRS-trained volunteers to help people file basic income tax returns for free. These AARP volunteers, who are certified by the IRS, will prepare both federal and state returns for people of all ages within the limits of their skill and training. Virtually all tax returns will be prepared using computers and will be filed online. For more information about when and where these sessions will occur, visit the NYPL website.

New York Cares: Volunteer Income Tax Assistance (VITA) - The Volunteer Income Tax Assistance (VITA) Program generally offers free tax assistance to people who make $51,000 or less and need help in preparing their own tax returns. IRS-certified volunteers provide free basic income tax return preparation with electronic filing to qualified individuals in local communities. Visit the IRS VITA site locator to find a center and make an appointment.

Robin Hood – Robin Hood is an organization that provides resources for free tax preparation and filing sites for individuals who have no children and a household income less than $20,000. Most sites are open January through April and they are dispersed throughout New York’s boroughs. Visit the Robin Hood site to find the nearest location and see if you qualify for the program.

Additional Sites:

Riverside Library, 127 Amsterdam Avenue
Telephone: 212-870-1910
Site Hours: Thursdays and Fridays 11am-3pm

Muhlenberg Branch Public Library, 209 West 23rd Street
Telephone: 212-924-1585
Site Hours: Tuesdays and Fridays 10am - First come first serve

Fulton Senior Center, 119 9th Avenue – Appointment Required
Telephone: 212-924-6710
Site Hours: Thursdays, 10am-2pm

Center on the Square, 20 Washington Square North
Telephone: 212-777-3555
Site Hours: Fridays, 10am-2pm

Science, Industry and Business Library, 188 Madison Avenue
Telephone: 917-275-6975
Site Hours: Tuesdays and Wednesdays, 10am-2pm.

Job types for employers will fall into one of the following categories on Barnard Works: 

On-Campus Employer: Open to on-campus departments at Barnard College.

Off-Campus Work-Study Employer:  Local public agencies including community-based organization and nonprofit organizations can be considered for a work-study contract with Barnard College.

• Off-Campus Federal Work-Study Opportunities
• Off-Campus America Reads/America Counts

Off-Campus Employer: Open to off-campus organizations or private party can use BarnardWorks JOBX free job posting board service. Please note Beyond Barnard does not perform background checks on student job applicants. Please view complete disclaimer. 

• Off-Campus Unpaid Opportunities
• Babysitting 
• Bartending

Please contact studentemployment@barnard.edu to learn more about each employer type and how to create an account to post jobs. 

How to Request a BarnardWorks Account to Post Jobs

You may request a job posting account number by registering here and consult this guide if you encounter any issues. You may also contact us at studentemployment@barnard.edu. If you would like to request a job posting for babysitting or bartending, please email us at bbmanagers@barnard.edu. Once you receive notification that your account is approved, you will be able to post your job. 

How to Post a Job Opportunity

• Log in to BarnardWorks
• On the JobX Control Panel, click on the gray Add a New Job button at the top of the page
• Fill out the job description form
• For Time Frame, select Academic Year (even if it's a one-time opportunity; list the exact date in your job title & description)
• At the end of the form, there is a question - Do you want to collect online applications for this job?
  • Choose Yes
    • If you want to have BarnardWoarks JobX collect applications for you online
    • Keep the last question checked as Yes 
    • When you click submit, the  next page gives you a chance to review and approve job applications
  • Choose No: 
    • If you want to have students call or email you directly
    • Be sure to click NO
• Click Submit, and a staff member will review and approve your job posting
• Once approved, you will review applications, interview and hire.
• Be sure to communicate directly with students you wish to interview and/or hire. 
• We will only keep your listing up for 4 weeks. If you find someone before then, you can click on the job title and then on Review Mode to de-list it. If you do not fill your position, please email us before the 4 weeks are up and let us know you'd like to keep your post up longer.

Beyond Barnard is is not responsible for the safety, working conditions, wages or other aspects of off-campus employment. We make no particular recommendations, representations or guarantees regarding employers or positions posted herein. 

BarnardWorks JobX system acts as a free job posting service. We do not research the integrity of each organization or individual person who lists a job with us. It is the individual’s responsibility to research the organizations to which they are applying. Individuals are advised to use caution and common sense when applying for any position with an organization or private party. All hiring and compensation for work performed by student employees is handled directly between the student employee and the employer. 

All students who respond to off-campus job postings are considered independent contractors and are not endorsed by Beyond Barnard or Barnard College. Beyond Barnard does not perform background checks on student job applicants. As such, employers are encourage to request job candidate reference information as needed to establish qualifications, credentials and overall fit between the employer and job applicant.

Use of this system shall be entirely at the risk of the users hereof and the College expressly disclaims any and all liability with respect hereto.