Student Jobs

BarnardWorks

BarnardWorks is the online platform through which all part-time student employment job opportunities are posted. This includes on-campus jobs, off-campus jobs, community service jobs, and bartending and babysitting jobs. BarnardWorks is comprised of JobX and TimesheetX. JobX is the online system that houses all part-time student jobs managed through Barnard College, and TimesheetX is the system through which all timesheets and payroll for all Barnard College student employees is managed.

JobX

Employers can post student employment opportunties on JobX and review applications online. Once a decision is made, they can then hire the right candidate and send the hire seamlessly to TimesheetX. Students can search for opportunities, apply for multiple jobs with one application, and set up JobMail notifications on JobX.

TimesheetX

Students can log their work hours on TimesheetX allowing their employer to review and approve their timesheets. Both students and employers can look up past timesheets as well as the student's current award balance.

User/Training Guides

• Employees
• Employers

If you are an international student using BarnardWorks for the first time, please fill out this form and we will create an account for you and email you the information.

Drop-in hours to consult about paperwork are from 12-1PM every day at Beyond Barnard (Elliott Hall, Second Floor). Please email us at beyondbarnard@barnard.edu if no day between the hours of 12-1PM works for you.

There are 3 forms that are necessary for students to complete in order to start employment with Barnard: the I-9, the W-4, and the WTPA forms. These forms should be completed at home and then emailed or dropped off to Beyond Barnard. See below for the directions:

1. Download the forms you need to complete or update.
2. Fill them out and save to your computer.
3. Sign them! A typed signature is not allowed. You can print, sign, and either take a picture or scan your form if you'd like to submit it via email.
   • If you only have a W-4 or WTPA form to update, you can email your signed forms to beyondbarnard@barnard.edu.
   • If you need to turn in your I-9 form, please print it and bring your form to Beyond Barnard (Elliott Hall) during Drop-In Hours. Be sure to bring along acceptable ID for your I-9.

I-9 Form

The I-9 (Employment Eligibility Verification form) only needs to be completed the first time a student works at Barnard through Beyond Barnard.

If you are a first time employee of Barnard College you need to bring acceptable ID to fill out your I-9. You are not allowed to work until you have completed your employment forms, so if you are unable to stop in during Drop-In Hours, please call (212) 853-0770 to make an appointment.

W-4 Form

Students must complete a W-4 (Employee's Withholding Allowance Certificate form) the first time they are employed on Barnard's campus. If they claim exempt, they must update their W-4 every calendar year. If you are a Nonresident Alien, please review these supplemental instructions to assist you in completing your W-4.

WTPA Form

The WTPA (NY State Pay Rate form) must be completed each calendar year.  There is a different WTPA form for hourly and stipend positions.

Direct Deposit Form 

If you'd like to receive your paycheck easily and immediately, you can opt to be paid via direct deposit. Your paycheck will be automatically deposited directly into a checking/savings account or onto a ready-to-use debit card. Fill out the form here, and then print it and drop it off at our office with any required attachments.

Special Forms

If you are a Columbia University student employed by Barnard College, or if you are an international student (both F-1 and J-1 visas), there are additional forms that may be required.

Columbia Students

If you are a student at Columbia University but have been hired by an employer at Barnard College, you must fill out a Columbia Hire Request Form.

International Students

Visiting international students on J-1 visas are eligible to work as a student employee in an on-campus job for up to 15 hours (either Barnard and/or Columbia campuses), as long as they are in good academic standing. Students may be eligible to work off-campus through "Academic Training", a benefit of the J-1 visa, but they must first discuss this with the International Student Services Office in Milbank 10.

If you are an international student on an F-1 or J-1 visa, you will need to fill out a Social Security Verification Form. Additionally, if you have not previously logged on to BarnardWorks, you should fill out this form so we can create an account for you. 

Statement of Confidentiality

Barnard College Employers strongly encouraged to require their student employees to sign Statements of Confidentiality. The Barnard approved Statement of Confidentiality form found here has been approved by the Beyond Barnard office and Barnard General Counsel, and protects the College from breaches in confidentiality regarding technology, intellectual property and the privacy and rights of students, staff and faculty. 

Paid Family Leave Waiver

New York State Paid Family Leave (PFL) went into effect on January 1, 2018. PFL is a state-mandated program that provides employees with partially paid, job-protected leave in certain circumstances. The New York PFL benefit is funded through minimal deductions from employee paychecks. By statute, the weekly contribution rate is 0.126% of an employee’s weekly wage. This maximum contribution is $1.65 per week per employee.

You may be eligible to waive the PFL benefit and the payroll deductions. If your regular schedule is less than 26 consecutive weeks (6 months) or 175 days in a period of 52 consecutive weeks, you can simply complete the PFL-Waiver Form. If you wish to waive PFL benefit, please print and complete the PFL-Waiver Form, and email the form to beyondbarnard@barnard.edu. 

Download the PFL-Waiver Form here. For more information on PFL, go to the New York State Paid Family Leave website.

Access Your W-2s and Pay Stubs

You can now access your W-2 and pay stubs on iPay.

Resources for Income Tax Assistance

New York Public Library – Certain NYPL branches offer computers and IRS-trained volunteers to help people file basic income tax returns for free. These AARP volunteers, who are certified by the IRS, will prepare both federal and state returns for people of all ages within the limits of their skill and training. Virtually all tax returns will be prepared using computers and will be filed online. For more information about when and where these sessions will occur, visit the NYPL website.

New York Cares: Volunteer Income Tax Assistance (VITA) - The Volunteer Income Tax Assistance (VITA) Program generally offers free tax assistance to people who make $51,000 or less and need help in preparing their own tax returns. IRS-certified volunteers provide free basic income tax return preparation with electronic filing to qualified individuals in local communities. Visit the IRS VITA site locator to find a center and make an appointment.

Robin Hood – Robin Hood is an organization that provides resources for free tax preparation and filing sites for individuals who have no children and a household income less than $20,000. Most sites are open January through April and they are dispersed throughout New York’s boroughs. Visit the Robin Hood site to find the nearest location and see if you qualify for the program.

Additional Sites:

Riverside Library, 127 Amsterdam Avenue
Telephone: 212-870-1910
Site Hours: Thursdays and Fridays 11am-3pm

Muhlenberg Branch Public Library, 209 West 23rd Street
Telephone: 212-924-1585
Site Hours: Tuesdays and Fridays 10am - First come first serve

Fulton Senior Center, 119 9th Avenue – Appointment Required
Telephone: 212-924-6710
Site Hours: Thursdays, 10am-2pm

Center on the Square, 20 Washington Square North
Telephone: 212-777-3555
Site Hours: Fridays, 10am-2pm

Science, Industry and Business Library, 188 Madison Avenue
Telephone: 917-275-6975
Site Hours: Tuesdays and Wednesdays, 10am-2pm.

A Tradition of Babysitting at Barnard

Barnard Babysitting is a service provided by Beyond Barnard that connects students to babysitting opportunities in and around New York City. Questions about the program can be sent to bbmanagers@barnard.edu.

All babysitting jobs are posted on BarnardWorks. Babysitters can now log on to BarnardWorks to apply for babysitting jobs. Babysitters will review the jobs posted on BarnardWorks, apply directly to the client(s), and be hired by clients directly. The Beyond Barnard office does not offer babysitter/client matching services.

Babysitters do not have to fill out any employment forms (W-4, WTPA, etc.) with the Beyond Barnard office, and will be paid directly by the client. Babysitters are required to claim earnings filing taxes each year and pay taxes on the money they earn.

All students must complete the Barnard Babysitting Rules Acknowledgement Form. Once your form is submitted, access will be granted to Barnard Babysitting jobs on BarnardWorks.

Official Babysitter Rules

• Babysitters must fulfill any job they have accepted, and email the client directly if they need to cancel, and are expected to give 24 hours of notice to the client for jobs they cannot fulfill.
• Babysitting is prohibited in all Barnard Residence Halls.
• Babysitters are not allowed to bring other students or friends to babysit.
• Babysitters are not expected to do housework beyond cleaning up after themselves.
• Clients must pay for cab fare home from their home to the Barnard Campus if the babysitting job ends after 9:00 p.m.
• Clients should provide food or money for food to sitters during meal times. Be prepared to discuss food restrictions with clients.
• The minimum babysitting wage is $15.00 per hour. The average babysitting wage is $15.00 to $20.00 per hour. Clients are welcome to pay above the average.
• J1 and F1 students: Please note that Barnard Babysitting does not meet the conditions for on-campus employment as outlined by the federal government. To explore other employment options, please consult with Beyond Barnard in Elliott Hall, 2nd Floor. If you have any questions concerning your employment benefits while on a J1 or F1 visa, please consult with the International Student Services Office in Milbank 10. 

How to Request a BarnardWorks Account to Post Jobs

You may request a job posting account number by registering here; follow the steps below, and consult this guide if you encounter any issues. You may also contact us at bbmanagers@barnard.edu. 

Please note, all new requests for the December holidays and New Year's Eve/Day must be submitted by December, 23rd at 1:00pm. The college will be closed starting December 24th to January 1st. Therefore, staff will not be available to approve any requests during the holiday closing schedule.

• Select Babysitting from the drop-down menu
• Complete all of the information on the next page
• In the Employer drop-down menu, choose Babysitter : New Client (which is the first choice on the list) 
• Under Job Title, write Babysitter
• In the Notes box, please write your organization or family name
• Once you receive notification that your account is approved, you will be able to post your job
• Once you complete the questionnaire and click submit, then a staff member from the Office of Student Employment Services will review your request and approve your account so you can begin posting your job opportunities
• You will receive an email notification as soon as it is approved and may begin posting jobs as soon as you receive that email

How to Post a Job Opportunity

• Log in to BarnardWorks

• On the JobX Control Panel, click on the gray Add a New Job button at the top of the page

• Fill out the job description form
  • For Time Frame, select Academic Year (even if it's a one-time opportunity; list the exact date in your job title & description)
  • At the end of the form, there is a question - Do you want to collect online applications for this job?
    • Choose Yes
      • If you want to have BarnardWoarks JobX collect applications for you online
      • Keep the last question checked as Yes 
      • When you click submit, the  next page gives you a chance to review and approve job applications
    • Choose No: 
      • If you want to have students call or email you directly
      • Be sure to click NO
  • Click Submit, and a staff member will review and approve your job posting
• Once approved, you will review applications, interview and hire your babysitter(s).
• Be sure to communicate directly with students you wish to interview and/or hire. 
• We will only keep your listing up for 4 weeks. If you find someone before then, you can click on the job title and then on Review Mode to de-list it. If you do not fill your position, please email us before the 4 weeks are up and let us know you'd like to keep your post up longer.

Please note the following with regard to job postings

• There will be a disclaimer at the bottom of all postings that excludes Barnard College from any and all liability claims. All students who respond to your job posting(s) are considered independent contractors, are responsible for paying their own taxes, and are covered under the disclaimer language that excludes Barnard College from any liability claims. You are hiring student workers at your own risk, and we would expect that as the employer, you will be vetting your job candidates for positions you post.
• Beyond Barnard will not be vetting or selecting candidates for your jobs. Jobs will be posted, and approved Barnard College student employees will respond to your posting(s) without intervention from Beyond Barnard staff persons. We recommend that you select job candidates that you feel most confident and comfortable employing when choosing new employees.
• We are not matching students to babysitting jobs. You should treat BarnardWorks as a jobs board; you will post your opportunities, and students will apply directly to you. You will choose your own babysitter from the students who apply to your job post.
• Beyond Barnard will not be requiring or accepting any physician documentation to show proof of a minor child in the home. Additionally, Beyond Barnard will not be charging or accepting client fees. Posting jobs on BarnardWorks JobX is free to all clients. This means that there are no required documents and no fees associated with posting part-time babysitting job opportunities for currently-enrolled Barnard College students through the Beyond Barnard office.

We genuinely appreciate all of your patience and support during our transition, and we are very much so looking forward to working with you and serving your hiring needs for the 2019-20 academic year here at Beyond Barnard office.

If you have questions, student managers can be reached directly at bbmanagers@barnard.edu, Monday through Friday. In addition, you are welcome to call our student managers at 212-854-2033. They are on available to take your call during the following days of week listed below. 

• Tuesdays: 9:00am - 11:00am and 2:00pm - 4:00pm
• Wednesdays: 9:00am - 11:30am
• Thursdays: 2:30pm - 4:30pm

All bartending jobs are posted on BarnardWorks. Bartenders are not required to pay fees. Bartenders can log on to BarnardWorks and apply to bartender jobs. Bartenders will review the jobs posted on BarnardWorks, apply directly to the client, and will be contacted by the client if hired. 

While bartenders do need to fill out an indemnification form for every bartending job they work, bartenders do not have to fill out any employment forms (W-4, WTPA, etc.) with the Beyond Barnard office. Bartenders will be paid directly by the vendor who hires them. Bartenders are required to claim earnings when filing taxes each year. Beyond Barnard does not provide tax advice. If you have questions about how to claim your earnings or file your taxes, please contact a tax professional. 

Bartender Office Hours

The Beyond Barnard office has special bartender support available, in the form of office hours for bartenders. Student Bartender Managers are available to meet with you to provide the following services:

• How to Navigate BarnardWorks: Learn how to use the Barnard College website to locate and apply for bartender jobs.
• Job Coaching and Searches: Experienced bartender managers will give you special tips on bartender job expectations, provide helpful on-the-job hints and techniques, and assist with bartender job searches.
• Bartender Profile Building:  Using the bartender skill list, power verbs for bartender profiles document, and a student's own unique experiences and qualities, Bartender Managers will assist student bartenders with creating their own Barnard Bartender Profiles, which highlight pertinent service-area skill sets important to getting hired for bartender jobs.

Please contact bbmanagers@barnard.edu to schedule an appointment with a Student Bartender Manager.

The New Bartender Training Course is ONLY for Barnard College students. In order to become a bartender for Barnard College, you are required to pay the $25.00 registration fee online prior to the first evening of training, attend the entirety of a training session, and successfully complete the Bartending Training Course Exam. 

How to become a Barnard Bartender:

• Study the Barnard Bartender Study Guide: Click here to access the study guide.
• Complete the Course: Attend the entire Course from start to finish and pay the $25 registration fee. 
• Pass the Exam: Successfully complete and pass the Exam.
• Attend: All training sessions, from start to finish.
   

Typically the Beyond Barnard Bartender Training is held during the course of two consecutive weeks during the Fall Semester. Students will be required to log on to Handshake to register for the Beyond Barnard Bartender Training Course.  

The original Barnard Bartending Agency has transitioned all bartending jobs over to the Beyond Barnard office.The Beyond Barnard office has different protocols than the Barnard Bartending Agency. Beyond Barnard offers a job posting site only, and does not provide bartender/client matching services.Please note that Barnard Bartending Agency accounts do not carry over into Barnard Works. 

HOW TO REQUEST A BARNARDWORKS ACCOUNT TO POST JOBS

Student managers can be reached directly at bbmanagers@barnard.edu, Monday through Friday. In addition, you are welcome to call our student managers at 212-854-2033. They are on available to take your call during the following days of week listed below.

• Tuesdays: 9:00am - 11:00am and 2:00pm - 4:00pm
• Wednesdays: 9:00am - 11:30am
• Thursdays: 2:30pm - 4:30pm

Please note, all new requests for the December holidays and New Year's Eve/Day must be submitted by December, 23rd at 1:00pm. The college will be closed starting December 24th to January 1st. Therefore, staff will not be available to approve any requests during the holiday closing schedule.

You may request a job posting account by registering here; follow the steps below, and consult this guide if you encounter any issues. 

1. Select Bartending from the drop-down menu
2. Complete all of the biographic and demographic information on the next page
   • In the Employer drop-down menu, choose Bartender : New Client (which is the first option at the top of the list)
   • Under Job Title, type the word Bartender

Once you complete the online form and click submit, a staff member from the Beyond Barnard office will approve your account, and then you will receive an account approval email notification. Upon receipt of the account approval email, you may begin to post bartender job opportunities.

How to Post Bartending Job Opportunities

1. Log in to BarnardWorks
2. On the JobX Control Panel, click on the gray Add a New Job button at the top of the page
3. Fill out the job description form
   • For Time Frame, please select Academic Year 
   • Please list the EXACT DATE of your event in Job Title, Time & Description
     • EXAMPLE:  10/7, 2-4pm - Bartender needed
     • EXAMPLE: 11/23, 6:30-9:30pm - Thanksgiving Event Staff needed
   • At the end of the form, you will be asked the following:  Do you want to collect online applications for this job?
     • If you answer Yes  
       • Bartenders will apply online
       • You will select your bartender(s) from online job applications 
     • If you answer No 
       • Bartenders interested in your position will call or email you directly 
       • You will select your bartender(s) from phone calls or email messages that you receive from students
   • Once you click the Submit button, your job posting will be reviewed and approved by the Beyond Barnard office
4. Review online job applications or phone/email application communication
5. Select and hire your bartender(s)
   • Communicate directly with your new hires via email to let them know they've been hired
   • Include the event name, date, time and location
6. Delete the job posting by moving it to Review Mode to so that it is no longer visible. Click on the job title, and then click on Review Mode

Required Indemnification Forms

The Beyond Barnard office will continue to require the signing of indemnification forms prior to hiring Barnard College student bartenders. Student bartenders hired by you/your staff/your company will be required to have an agent from the company/agency/event sign the indemnification form, and give the signed form to the bartender(s). Indemnification forms must be submitted by your bartender (after the event) to the Beyond Barnard office. Additionally, posting jobs on BarnardWorks is free to all clients. This means that there are no fees associated with posting part-time bartending job opportunities for currently-enrolled Barnard College students through the Beyond Barnard office.

Please note the following with regard to job postings:

• There will be a disclaimer at the bottom of all postings that excludes Barnard College from any and all liability claims.
• All students who respond to your job posting(s) are considered independent contractors, are responsible for paying their own taxes, and are covered under the disclaimer language that excludes Barnard College from any liability claims.
• You are hiring student workers at your own risk, and we would expect that as the employer, you will be vetting your job candidates for positions you post.
• The Beyond Barnard office will not be vetting or selecting candidates for your jobs.
• Jobs will be posted, and approved Barnard College student employees will respond to your posting(s) without intervention from Beyond Barnard staff persons.
• We recommend that you select job candidates that you feel most confident and comfortable employing when choosing new employees.

We genuinely appreciate all of your patience and support during our transition, and we are very much so looking forward to working with you and serving your hiring needs for the 2019-20 academic year here at the Beyond Barnard office.