Moving Out (Spring 2015)

Check-Out Procedures & Deadlines

(Graduating mid-year, studying abroad for the Spring, withdrawing from the College, moving off-campus, etc.)

Any student not returning to housing and/or Barnard for the Spring must move out before 9am on Friday, December 19, 2014 (i.e. the date/time Res Halls close for Winter Break). Unfortunately, extensions are NOT available.

All Barnard residence halls close at 5pm on Friday, May 15, 2015.

  • Students who are not graduating are expected to move out within 24 hours of their final scheduled exam (or before 5pm on May 15, whichever is earlier).
  • Graduating seniors will be required to move out no later than 10am on Thursday, May 21, 2015.

After students have removed their belongings and cleaned their room, they must complete a Check-Out Envelope at their residence hall front desk.  As part of completing the check-out envelope, students will be required to remove the residence hall sticker from their ID (and put it in the envelope).  Students will also put their room key(s) in the check-out envelope and give it to the Front Desk attendant. 

Please note that students who do not return their keys and/or complete a check-out envelope will be charged for an improper check-out ($100).  Missing keys will result in an additional $25 per key charge. 

Students living in suite-style residence halls will additionally be required to complete a suite checkout form (available from your RA).  This form ensures that all suitemates will equally help in cleaning common areas of the suite before moving out.

Students are required to return their room to the same condition it was in when they moved in (including cleaning their room and/or moving furniture back to original positions). Residential Life & Housing staff will inspect rooms after move-out to ensure that students have done so, using the Room (& Suite) Condition Reports filled out during check in. Please note that any damages and/or needed cleaning will be charged to students’ accounts.

Please take all bagged garbage to the designated areas.  Garbage bags should be available on each floor.  Recyclables should be taken to the normal locations for these items.  Please do not use garbage bags to pack belongings and/or leave belongings in the hallway.  Cleaning staff may assume that it is garbage and dispose of the items.   Any garbage or items left in your room/suite will result in a cleaning fine.

Any student who fails to complete their check-out by their deadline will be fined a minimum of $100 per day, will be charged a minimum of $500 for their belongings to be removed from campus, and may be subject to disciplinary action.


Requests For Extensions

Under extenuating circumstances only, students may request an extension to move out later than their check out deadline. Extensions are typically not available and are not automatically approved.  Students are discouraged from making travel plans for after their check-out deadline prior to being approved for an extension (because extensions are not guaranteed).

Approved extensions will result in a cost of $100 per day

Please note that students will need to be prepared to relocate with all of their belongings to a temporary interim room in the Quad when required by the Res Life office.  Because the date / time that students must move by cannot be predicted far in advance, students will need to ready to move when notified.  Approved extensions are to provide housing for students -- not to provide storage for belongings so that students can leave campus / NYC.

To request an extension, please email the following information no later than 1pm on Friday, May 1, 2015:

  1. Your name, Student ID, and class year
  2. Your current building & room
  3. Your cellphone number and Barnard email address
  4. Where do you live? (city, state, country, etc.)
  5. Date/time of your last scheduled exam
  6. Date/time through which you are requesting an extension
  7. Reason for your request
  8. Attach supporting documentation.  Ex. email from a coach noting competition dates past closing, etc.

Extensions will typically not be granted for more than one day and cannot be approved for later than 10am on Thursday, May 21, 2015 (i.e. the deadline for graduating seniors to move out of the residence halls).  Any student requesting to stay beyond May 21 would be need to apply & pay for Summer Housing (before the application deadline).

Upon reviewing your extension request, Residential Life & Housing will contact you via email to let you know if your request was approved or denied. 

Planning for Move-Out
  • Plan with your roommates/suitemates who will clean what and when!  Any cleaning and/or damage fines that are not easily attributable to one student will be split between all members of a room and/or suite.
  • Start packing in advance!  Don’t forget to check all your drawers, closets, etc.
  • Clean your room!  Any trash or items left behind will result in fines.
  • Take all garbage & recycling to their usual locations.  Trash bags will be available at your Res Hall Front Desk.  Do not leave your belongings sitting around in trash bags; otherwise Facilities might think they’re garbage and dispose of them!
  • Don’t wait until the last minute to check out!  Elevators, carts, & street parking will be limited.
  • Complete a Check-Out Envelope at your Res Hall Front Desk (turning in your room keys and Building ID sticker).  
  • Failure to submit a Check-Out Envelope by the deadline will result in a $100 Improper Check-Out Fee.  Missing keys will also result in a $25 per key fee.
Cleaning / Damage Charges

Students are responsible for returning their room to the same condition it was in when they moved in (including cleaning their room and/or moving furniture back to original positions). Residential Life & Housing staff will inspect rooms after check-out.  

Students will be assessed charges for any cleaning and/or repair of damages required.  Any cleaning or damage charges that cannot be attributable to one roommate and/or suitemate will be shared among all roommates and/or suitemates.  

For a list of cleaning & damage fees, please visit

Students who are assessed cleaning and/or damage charges will be contacted via their Barnard email during the summer to provide them with the amount & description.  Students will have a deadline, communicated in the email, by which they may submit any appeals.  Students are responsible for checking their Barnard email and/or forwarding their mail to an account that they do check over the summer.


Parking & Carts

Please do not leave any cars double parked without someone in it.  Unattended and/or double parked cars block others from accessing the buildings and may be ticketed or towed by NYPD.

For a list of parking garages and rates, please visit

A limited number of carts will be available for check-out from the front desk of each residence hall. A $20 CASH deposit and a photo ID is required to borrow a cart for one hour (carts returned late will result in a loss of the deposit).


Summer Storage

Residential Life & Housing recommends (516-729-5169) for summer storage.

If you elect to use a storage company other than, you must be present when they come to pick up your items. Vendors must be signed in at your residence halls's front desk and be escorted at all time.

Please note that there is no storage available on campus for belongings.

More information about summer storage (including links to other vendors)


Mail Forwarding (or, Keeping Your Mailbox Open Over the Summer)

For information about forwarding the mail from your Altschul box over the summer, visit Mail Services.

If you are going to be living on campus (or in the city) for the summer and wish to keep your mailbox open over the summer, you must fill out a "Keep Mailbox Open" form at the Mail Services Window in Altschul.


Give & Go Green! (Environmentally-Friendly Move-OUT)

Each year, Barnard students donate unwanted items (clothing, food, household goods, electronics, etc) to local charities. There will be donation centers located in each residence hall during the week of final exams. Last year we were able to make large donations to the Salvation Army, a children’s art initiative, and a food shelter. Please join the EcoReps and Residential Life & Housing in this great cause by donating items.

When 2015 Dates TBA
Where Sulzberger Lobby (only through 5pm on Fri, May 15 only -- items may not be left after that date/time)
Elliot Lounge (3rd floor lounge)
616 Lounge
Plimpton TV Lounge
Cathedral Gardens 10th Floor Lounge
110th Steet (area off lobby)
What Bagged clothes/ bedding, working appliances, food stuffs (canned and unopened non-perishable), cleaning supplies, office supplies, furniture, pencils, etc.
What Not Anything broken, dirty or unusable for other people, your old chemistry notes, trash and recycling (there are bins in your suite for that), plastic bags (we've taken them in the past, but are unable to donate this year).
Who We give your stuff to a couple of great organizations:
Rock and Wrap it Up, Grad Bag, and Goodwill 

Remember that these things are going to people who need them.  THIS IS NOT TRASH!  You can recycle your plastic bags at any grocery store that gives out plastic bags (Fairway and Wholefoods can usually take a large quantity).

For more information, please visit


Returning Refrigerator Rentals

If you rented a refrigerator from Collegiate Storage and Rentals, please make sure you are in contact with them (718-267-6484) regarding its return.  They will be on campus by the Main Gates to pick up your refrigerator.

To extend rental for one or both summer sessions, please call 718-267-6484 at least 72 hours prior to return or email  

Please note that refrigerators must be returned defrosted (unplug the refrigerator, open the door for at least 24 hours, and let the refrigerator defrost naturally). Under no circumstances should you chip away at ice in the fridge as the walls of the fridge are hollow and puncture easily (and will result in a fine).

Please note the Residential Life & Housing can not give Collegiate Storage and Rentals or any other vendors access into your room.  If you will not be present when they arrive to pick up rentals, you must make arrangements for a friend to have your refrigerator and turn it in.


Returning Cable TV Boxes

If you signed up for cable with Time Warner Cable, you must contact them to cancel your cable TV service and to return your cable box. Residential Life & Housing cannot return your cable box for you.


Nearby Hotels for Parents & Families

For hotel information and reservation links, visit


Summer Housing Applications

If you wish to apply for Summer Housing, please visit Summer Housing for more information.  Please note that last-minute requests for Summer Housing may not be accepted and would not result in permission for check-out extensions.