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2014 College-Subsidized Summer Housing

Both forms (Step 1 & 2) must be submitted no later than 4pm on Thursday, May 1, 2014.

For information about paying for Summer Housing (if you do not qualify for College-Subsidized Summer Housing), please visit http://barnard.edu/reslife/summerhousing/paying.

 

Eligibility

Barnard students who meet one or more of the following criteria MAY be eligible to receive College-Subsidized Summer Housing for up to 11 weeks (10am Monday, May 26 – 5pm Friday, August 8) during the Summer of 2014.

  • Barnard student working 30+ hrs/week working in an Barnard academic department, research lab, or Library & Academic Information Services (BLAIS)
  • Barnard student working 30+ hrs/week in an on-campus Barnard office which is a part of Student Services (Student Life, Admissions, Dean of Studies, Health Services, etc)
  • Barnard student working 30+ hrs/week in any on-campus  non-Student Services Barnard office (ex. BCIT, Bursar, Facilities, Mail Services, etc)
  • Barnard student working 30+ hrs/week in a full-time unpaid internship funded by an Alumni / Donor Sponsored Internship Grant from Career Development

Students are required to get approval signatures from the appropriate departments and Vice-Presidents / Deans of the area (see Application process below).

Please note that Residential Life & Housing is not in charge of the approval process and cannot answer questions for individual students as to whether their position is eligible or not for College-Subsidized Summer Housing.

Students may work one or more positions that total 30+ hours; however, each position that contributes towards the 30+ hour total must meet the eligibility criteria.  Students who qualify for College-Subsidized Summer Housing by working in more than one location must obtain the required signatures for each position (see Application process below).

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Summer Housing Sessions & Interim Housing

Summer housing is available for the following time periods:

  • Summer Session 1 – 10am on Monday, May 26, through 12noon on Friday, July 4, 2014
  • Summer Session 2 – 10am on Sunday, July 6, through 5pm on Friday, August 8, 2014

Students who are signed up for both Summer Session 1 and 2 may remain in housing between the two sessions (i.e. 12noon on Friday, July 4 through 10am on Sunday, July 5, 2014).

Housing may also be available (see below) for the following interim periods:

  • May Interim – 5pm on Friday, May 19, through 10am on Monday, May 26, 2014
  • August Interim – 5pm on Friday, August 8, through 9am on August 30, 2014

MAY INTERIM

Students may only apply for May Interim housing if they are currently living in a Barnard residence hall for the Spring 2014 semester and are signed up for Summer Session 1 housing on either the Barnard or Columbia campus. Students living in a Columbia residence hall for the Spring 2014 semester must apply for May Interim Housing with CU Housing Services.

May Interim is intended to provide housing for students who live too far away from campus to go home and/or cannot arrange housing off-campus.  Because students will be required to move to a temporary room and/or their summer room when required by Residential Life & Housing, May Interim is not intended to provide storage space for students' belongings so they may leave campus.

AUGUST INTERIM

Students may only apply for August Interim housing if they are living in a Barnard or Columbia residence hall for Summer Session 2 and have a Fall 2014 housing assignment in a Barnard residence hall. Students who will be living in a Columbia residence hall (including Barnard students participating in the BC/CU Housing Exchange) must apply for August Interim Housing with CU Housing Services. Students who cancel their Fall housing assignment will cease to be eligible for August Interim housing.

Students must have paid their Fall 2014 semester bill in full or have arranged a payment plan by the August 1 deadline in order to be eligible for August Interim Housing.

August Interim is intended to provide housing for students who live too far away from campus to go home and/or cannot arrange housing off-campus.  Because students will be required to move to a temporary room and/or their Fall room when required by Residential Life & Housing, August Interim is not intended to provide storage space for students' belongings so they may leave campus.

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Rates & Available Locations

Eligible students who submit an application will be charged a non-refundable $235 fee for each session they wish to be in housing (i.e. $470 if applying for both Summer Sessions 1 & 2).

Please note that the application fee will be billed to student accounts, may not be paid by a sponsoring department or program, and is non-refundable. A limited number of approved outside grants may be allowed to cover this fee and is subject to approval by the area's Dean/VP/Provost (the charge will still be posted to student accounts, before being paid by the grant).

Eligible students will be provided with an assignment to a non-air-conditioned double room.

Students may request via the online housing application to upgrade to an air-conditioned single or double room; however, due to the limited number of spaces available, upgrades will be granted by seniority of class year. The upgrade charge is outlined in the table below.

Air-conditioned housing is prioritized for students paying full-price for summer housing.  Upgrades to air-conditioned rooms may not be available to students in College-Subsidized Summer Housing.

Please note that students may not use window or portable AC units.

Available buildings for the summer will include Cathedral Gardens, Elliott, Plimpton, and 600 W 116th St. Housing will be available in air-conditioned Singles & Doubles and Doubles without AC (unfortunately, there are no Singles without AC available). 

Please note that housing in Elliott will be restricted to 1 floor. Because the rest of the building will be in use by Summer programs and conference groups, residents will only be able to access the floor they are assigned to and the laundry room.
 
Housing in Plimpton will be restricted to 2 floors. Because the rest of the building will be in use by Summer programs and conference groups, residents will only be able to access the floor they are assigned to, the TV Lounge, and the laundry room. Access to the study lounge and computer lab will not be avail

Students with a diagnosed-disability who need disability-related housing accommodations (ex. single, room with AC, etc.) must submit a Disability Housing Request to the Office of Disability Services no later than 1pm on Wednesday, April 30, 2014.  Students are required to reapply for accommodations each year/summer, even if they have received an accommodation in the past.  Late requests cannot be accommodated.  For more information, please visit http://barnard.edu/reslife/disability.  Please note that there will be no rooms available with air-conditioning during May or August Interim.

Time Period Double w/o AC Double w/ AC* Single w/ AC*
Summer Session 1
$235 fee
$235 base fee + $365 upgrade fee
$235 base fee + $630 upgrade fee
Summer Session 2
$235 fee
$235 base fee + $365 upgrade fee
$235 base fee + $630 upgrade fee
May Interim
$425 ($170 for graduating seniors)
August Interim
$935

While students may request to live in the same room for the Summer that they are assigned to for the Fall, it is not guaranteed. Additionally, any student who lives in the same suite for the Summer as for the Fall will not be allowed to remain in the suite should they stay for August Interim (they would be required to relocate with their belongings to randomly-assigned shared non-AC temporary room in Reid Hall to facilitate cleaning of the suite & the residence hall).

Any student whose summer room assignment has not yet been cleaned by the Facilities office by the start of Summer Session 1 or 2 may be required to move into a temporary room until their summer assignment is available.

MAY INTERIM

May interim housing will likely require relocation from a student’s Spring 2014 room to a randomly-assigned shared non-AC double in Reid Hall (prior to being able to check into their summer room assignment), in order to facilitate cleaning of the residence halls for summer use.

The cost for May Interim is $425 ($170 for graduating seniors). Students with an approved extension past May 16 will be charged $42.50 per night between the approved extension date and the end of May Interim (ex. a Junior Marshall would be billed for the time between the end of their extension until after Graduation and the start of Session 1).

Students who are working with Alumni Affairs for Reunion may receive free housing for May Interim, but will not receive any discount off of the price for Summer Session 1.

AUGUST INTERIM

The cost for August Interim is $935.  Students who are eligible for early Fall move-in due to participation in NSOP, sports, or another approved reason will be charged $42.50 per night for August Interim to bridge the gap between the end of Summer Session 2 and the date that they would have been approved to move in early.

August interim housing will likely require relocation from a student's summer room to a randomly-assigned shared non-AC double in Reid Hall (prior to being able to check into their Fall 2014 room assignment), in order to facilitate cleaning of the residence halls after summer use.

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Application Process

To apply for College-Subsidized Summer Housing, students must complete the two steps above: the Housing Preferences Form, which is completed online, and the Approval Signature Form, which is printed out and turned in to the Residential Life & Housing office (110 Sulzberger).

Both the Online Housing Preferences Form and the Approval Signatures form must be completed no later than 4pm on Thursday, May 1, 2014

Eligibility Criteria Category Approval Signatures Required (3 total)
Barnard student working 30+ hrs/week in a full-time internship funded by an Alumni / Donor Sponsored Internship Grant from Career Development 1. Won Kang, Career Development (Elliott, 2nd Floor)
2. Dean of the College Clearance (Milbank 105)
3. Avis Hinkson, Dean of the College (Milbank 105)
Barnard student working 30+ hrs/week working in an Barnard academic department, research lab, or Library & Academic Information Services (BLAIS) 1. Employer
2. Dean of the College Clearance (Milbank 105)
3. Linda Bell, Provost (Milbank 110)
Barnard student working 30+ hrs/week in an on-campus Barnard office which is a part of Student Services (Student Life, Admissions, Dean of Studies, Health Services, etc) 1. Employer
2. Dean of the College Clearance (Milbank 105)
3. Avis Hinkson, Dean of the College (Milbank 105)
Barnard student working 30+ hrs/week for BCIT 1. Employer
2. Dean of the College Clearance (Milbank 105)
3. Carol Katzman, VP for Information Technology (Lehman 206)
Barnard student working 30+ hrs/week in one of the following departments:
Events Management, Facilities, Public Safety
1. Employer
2. Dean of the College Clearance (Milbank 105)
3. Gail Beltrone, VP for Campus Services (Milbank 008)
Barnard student working 30+ hrs/week in one of the following departments:
Campus Mailroom, Bursar Office, Finance
1. Employer
2. Dean of the College Clearance (Milbank 105)
3. Eileen Di Benedetto, Associate VP for Finance (Milbank 115)

Students may work one or more positions that total 30+ hours; however, each position that contributes towards the 30+ hour total must meet the eligibility criteria.  Students who qualify for College-Subsidized Summer Housing by working in more than one location must obtain the required signatures for each position.

Students who wish to additionally apply for August Interim would need to print / submit the PDF application no later than 4pm on Monday, June 23, 2014.

Once a student submits a College-Subsidized Summer Housing (and/or August Interim Housing application) they will be subject to the Cancellation policy and schedule below.

Students with a diagnosed-disability who need disability-related housing accommodations must submit a Disability Housing Request to the Office of Disability Services no later than 1pm on Wednesday, April 30, 2014.  Students are required to reapply for accommodations each year/summer, even if they have received an accommodation in the past.  Late requests cannot be accommodated.  For more information, please visit http://barnard.edu/reslife/disability.  Please note that there will be no rooms available with air-conditioning during May or August Interim.

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Assignments & Billing

Summer room assignments for students living on campus for Summer Session 1 will be emailed to students by 10pm on Wednesday, May 14, 2014. Students not moving in until Summer Session 2 will be emailed their room assignment by Tuesday, July 1, 2014. Temporary room assignments for May and/or August Interim will not be given until students check-in.

There is no Summer Room Change Request process and requests for roommates and suitemates are not guaranteed.

Summer housing charges will be placed on student accounts in late May.  Printed statements will be mailed to students' billing addresses in late May or early June. Charges will be payable to the Bursar office by the end of June.

Charges for August Interim will be billed to student accounts in August.

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Check In & Out / Moving Times

Check-in instructions for the start of each Summer Session will be sent to students via email.  Only the student themself may sign for their room key(s); friends and family may not check in on behalf of a student.

Students who wish to move in later than the first date of either Summer or Interim Session may do so, but they may only check in and get their keys when the Barnard Residential Life & Housing office (110 Sulzberger) is open (9am – 5pm, Monday – Friday; closed on holidays) and must be checked out of any previous housing by the deadline given.

The cost for summer (or interim) sessions will not be prorated as a result of checking in late (or checking out early).

Please note that requests to check in early or check out late will not be considered

Students staying only for Summer Session 1 must be completely moved out (including submission of a check out envelope) no later than 12noon on Friday, July 4, 2014. Students in housing for Summer Session 2 (but not staying for August Interim) must be completely moved out (including submission of a check out envelope) no later than 5pm on Friday, August 8, 2014.

MAY INTERIM

Students who stay for May Interim will likely be required to relocate from their current Spring assignment to a non-air conditioned shared double room (likely in Reid Hall) in order to facilitate cleaning of the residence halls for summer use. Students must be available to move to and/or from their temporary and/or summer room with a minimum of 24 hours advance notice (although Residential Life & Housing will attempt to give as much advance notice as possible). Students who fail to move when required will be fined ($500 minimum) to have their belongings removed from campus.

May Interim is intended to provide housing for students who live too far away from campus to go home. May Interim is not intended to provide storage space for students’ belongings so they may leave campus.

AUGUST INTERIM

Students who stay for August Interim will likely be required to relocate from their current Summer assignment to a non-air conditioned shared double room (likely in Reid Hall) in order to facilitate cleaning of the residence halls for summer use (before they will be able to move into their Fall assignment).  Students must be available to move to and/or from their Temporary and/or Fall room with a minimum of 24 hours advance notice.  Student who fail to move when required will be fined ($500 minimum) to have their belongings removed from campus.

Students will likely be able to start moving to August Interim locations on Thursday, August 7, and must complete their move out from their summer room before 5pm on Friday, August 8, 2014.

August Interim is intended to provide housing for students who live too far away from campus to go home. August Interim is not intended to provide storage space for students’ belongings so they may leave campus.

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Cancellation Policy

A student who desires to terminate their Summer Housing Application or room assignment will continue to be liable for the costs of summer housing until all of the following steps have been completed:

  • the Housing Cancellation form is submitted and approved
  • the student has vacated campus housing
  • the student has properly checked out of housing (including submitting a check out envelope with keys)

Cancellation fees and/or refunds of the housing charge will be determined following the schedule below:

SUMMER SESSION 1 & 2

Students who cancel either Summer Session 1 or 2 housing after submitting their application will forfeit their non-refundable fee ($235 per session). 

Students who were given an upgrade to an air-conditioned Single or Double will not be charged the upgrade fee if they cancel prior to the start of a Summer Session.  Student who upgraded their room and then cancel after the start of a summer session will be charged a prorated amount of the upgrade fee based on the date of cancellation.

AUGUST INTERIM

Cancel prior to 5pm Monday, August 4, 2014 $150 cancellation fee
Cancel on or after Monday, August 7, 2014 No refund

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