Dean of Studies & Advising
As a Barnard College student, you will have both a Faculty Adviser and a Class Dean to provide guidance as you develop your educational plans and make thoughtful and informed decisions about your academic and life goals.
For your first two years at Barnard College, you will work with the faculty adviser who was assigned to you the summer before your first year. This adviser will help you to find the information you need to make numerous choices each semester and to think about those choices in light of your short-term and long-term goals. These two years are the time for you to explore the curriculum so that you can determine the area of study most suitable for you, and your academic adviser will be on hand to help you think about your intellectual development and how course selection fits into that.
When you declare your major toward the end of your sophomore year, you will be reassigned to a faculty adviser who specializes in that field and who will guide you through the remainder of your time at Barnard and assist you as you choose the advanced coursework in your department or program. Students who choose to double major will have two major advisers, one in each field.
The Class Deans are a part of Dean of Studies Office located in 105 Milbank. The Class Deans - one for each year of your Barnard career - provide information and guidance via meetings, workshops, and blog postings, and you can meet with them individually during walk-in hours or appointment times to talk about questions that may arise or concerns that you may have. The Class Deans can also help you identify the many people on campus who can help answer your questions, and can provide assistance if you experience an emergency or difficult extenuating circumstances during the year. See the Deans section below for information on how to meet with your Class Deans.
Remember that this is your college career, so you should give some thought to what kind of guidance and advice you may want or need. It’s important to see yourself as the active party in the advising relationships. To be an active and engaged advisee, you should be ready to:
- Initiate meetings with advisers by dropping by office hours or by emailing or calling to schedule an appointment;
- Prepare for meetings by writing down the questions or ideas that you have before you go to an adviser’s office;
- Ask about policies, procedures, prerequisites, deadlines, or requirements – if your adviser doesn’t know the answer, he/she can direct you to the right person or office. It is your responsibility to keep track of deadlines and requirements, so check with an adviser, dean or registrar if you’re unsure.
- Inform your advisers of experiences that you are having that are shaping your thoughts about your academic path;
- Talk frankly with your advisers about your successes and your challenges;
- Reflect on your experiences, your plans, and your goals between your meetings with advisers.
You are required to meet with your assigned academic adviser at least twice every semester: once during the first weeks of the semester to finalize the courses that you are taking, and another time during the latter part of the semester when you create a plan for the following term. Once the semester begins, you will not be able to add or drop courses online until you have met with your adviser and discussed your options together. You should also feel free to meet with your adviser throughout the semester when you have questions about your current classes or your future plans. It is especially important to let your adviser know if you have concerns about your performance in any of your courses; your adviser can help you think about what questions you might ask or what actions you might take to improve.
Remember that your academic advisers want to be helpful to you, but it is your responsibility to ask for their guidance and assistance.
105 Milbank Hall
New York, NY 10027
(212) 280-8769 fax
Schedule an appointment with a Barnard College Dean:
- Dean Wendy Garay (First-Year Class, International Students)
- Dean Christina Kuan Tsu (Sophomore Class, Transfer Advising)
- Dean Evelyn Leong (Junior Class, Academic Assistance)
- Dean Rebecca Grabiner (Senior Class, Case Manager)
Types of Major Advising
During the sophomore year, you will declare a major and select an adviser who will work with you for the next two years. If you choose to double major you will have two major advisers. If you know which major you would like to pursue but are unsure how to select an adviser, consult the chair of the department. You may also contact particular faculty members in order to decide if they would be a good match. Each semester, most departments hold meetings or open houses to help students make informed decisions about majors. These meetings provide an opportunity to meet faculty members within a department.
If you wish to apply for a special or combined major you should discuss requirements and procedures with your Class Dean. Once you are at the point of making application, follow the instructions on the Special Major Form or the Combined Major Form, and obtain the necessary approvals, conveying support for your proposed major.
This petition is only for requests for changes to special or combined majors that have already been approved. You should return the completed Petition for Changes to a Combined or Special Major Form (with all required approvals) to the Registrar's Office, 107 Milbank.
Committee on Programs and Academic Standing: Information on Petitions for Students
The Committee on Programs and Academic Standing is an appointed faculty committee charged with regularly reviewing educational policy in matters of student programs, credit, and academic standing. The Committee acts on student petitions for exceptions to academic policy.
A petition is a special request, so students must present compelling, exceptional, and often documented circumstances in making a request.
What are the common types of petitions?
Here are just a few examples:
- A request to add or drop a course after the deadline (which can be found in the Academic Calendar)
- A request to withdraw from a course after the deadline (also found in the Academic Calendar)
- A request to extend an incomplete or deferred exam date
- A request to apply for a special major, or make changes to special majors already approved (for this type of petition, you need a special form; these are available here: https://barnard.edu/degreerequirements.
The Petition Process: Step by Step
- Inform yourself: read the academic policies in the Catalogue or on the College website, or with the appropriate academic department.
- Meet with your Class Dean to discuss your situation; sometimes, a petition is not the right avenue for change, or you need to address your issue with a different committee. Your dean will provide you with the link to file your petition online.
- Write your request, describing the exceptional circumstances that you are facing. Your explanation should be clear, factual, and answer the writing prompt on the petition form.
- Depending on the petition, written support from an instructor, adviser, or Class Dean may be beneficial or required. Follow the instructions on the petition form itself; you may be asked to email additional supporting documents to the Committee, or your adviser or instructor may be asked to email feedback and/or approval.
It is your responsibility to make sure your adviser and/or instructor submits their approval of your petition to the CPAS Committee in a timely fashion.
Barnard Faculty may approve your petition request here: http://goo.gl/forms/IZw4nvchyt
Faculty at Columbia should contact the Committee directly at firstname.lastname@example.org.
Step #5: Follow the instructions on the Petition Form to submit your petition. A petition should be submitted no later than 11:59 p.m. the Tuesday before the Committee meets (the Committee meets every Thursday). Any petition received after the deadline may not be considered.
Responses to Petitions
Petitions will receive one of the following responses if submitted on time and with all required documentation:
- Approved — the request has been granted and the requested change will be made.
- Approved with condition(s) — the request will be granted if specific conditions are fulfilled. If conditions are not fulfilled, request will be denied.
- Denied — the request has not been granted and student is encouraged to meet with the Dean of Studies to discuss plans for moving forward. The Dean of Studies cannot reverse the decision, but can help you address the consequences.
Students may appeal a decision by the next Committee meeting; since the Committee usually meets every week, students should submit the additional information to the Committee by the Tuesday before the next Committee meeting. Students should meet with the Dean of Studies and/or their adviser, instructor, or other relevant College administrators to discuss the appeal. Appeals must include new information that was not present or available in the original petition, and may include additional information from an instructor or adviser, as needed. Decisions will be deemed final at the time of the CPAS meeting following the response to an appeal, and the Committee will no longer accept further appeals.
A word of warning
Each petition is an individual case, and is treated as such. Although the Committee can never predict how the discussion or decision on a particular case will proceed, there are, however, some common requests that are denied more frequently than others, or that require extenuating circumstances and a substantive amount of evidence. These include: request for a P/D/F after the deadline; request to add a course after the course has been in session for three weeks or longer, and the student has not been attending; requests to enroll in overlapping courses. Fees may apply when adding a course after the registration deadline. Speak to your academic adviser or Class Dean before sending in a petition of this nature.
Another word of warning: NO STUDENT CAN PETITION TO ENROLL IN FEWER THAN 12 CREDITS. All students must be enrolled in a minimum of 12 credits in order to be in good academic standing.
Barnard has a long and happy tradition of welcoming transfer students. Christina Kuan Tsu is the Class Dean for Transfer students. If you are a transfer student, you should schedule an appointment or email her at email@example.com. The Registrar's office also assists new transfer students, helping them negotiate the particulars of the Barnard curriculum course selection process.
Students who transfer after two full years of study at another institution typically move directly to major declaration. Those who are classified as first-year or sophomore students will continue with their initial advisers until the appropriate time (see above section about the major). Visiting students are assigned advisers to assist with procedures and to act as a general resources during the student's stay at Barnard. Please contact the Office of the Dean of Studies for more information.
Schedule an appointment with a Barnard College Dean:
- Registration Guide
- How to Access Student Planning video
- How to View Registration Appointments video
- How to Find Courses in Student Planning video
- How to Add Courses in Student Planning video
- How to Drop Courses in Student Planning video
- How to Register video