The Citizens Bank Purchasing Card should be used for purchases of $500 or less.

insights

The Purchasing Card Procedures section is intended to provide Cardholders with information about the Barnard College Citizens Bank Purchasing Card (the “P-Card”) program and to familiarize them with their responsibilities as Cardholders. This purchasing card is accepted worldwide at any location that accepts either the traditional MasterCard or the MasterCard Purchasing Card. The Purchasing Card is very similar to a bank charge card or credit card. However the charges are paid directly by Barnard College.

The P-Card is a charge card and must be used in such a manner that will ensure the security and safekeeping of the P-Card and its account number at all times. The Cardholder is responsible for keeping the P-Card secure on Barnard premises unless required to make off-site purchases.

The P-Card is the required method for the purchase of small dollar value ($500 or less) for miscellaneous expenses, materials and services. Exceptions will be made where vendors do not accept MasterCard. Types of commodities and services that can be charged are:

• business meals
• subscriptions
• registrations
• books
• brochures, catalogs and price lists
• promotional supplies
• dues & memberships
• travel (when approved)

Internal procedures should be set up in each department so that proper authorization is given to make purchases.

Ensure that no New York sales tax is charged. The College is exempt from New York Sales and Use Tax. The College’s tax exemption number is printed on the back of the Citizens Bank Purchasing Card.