2019 Fall Approved Early Move-Ins

Only students officially involved in coordinating NSOP activities (ex. Orientation Leaders) will receive permission to check-in early prior to the start of Continuing & Readmitted Student Check-In Weekend (Saturday, August 31, 2019). The requests must be submitted by the sponsoring campus office (not by the student).

After requests are submitted to the Res Life office, students will be emailed instructions for signing the Early Move In Agreement on the Housing Portal (must be signed by Friday, August 2, 2019).

Students who receive permission to check-in early are not allowed to give access to campus housing to other students (or their belongings) who do not have early check-in permission and may only sign in 1 short-term guest at a time (guests may not stay for more than 1 night). Please see below for additional policies for early move-in.

Unfortunately, early check-ins for personal reasons are not available. In extrememly rare cases where an exception is granted, early move-ins carry a $100 per day charge.

Students found to have entered / moved into the residence halls without permission will be subject to disciplinary action (in addition to any students who gave them access).


Early Move-In Policies

Students on request lists must sign the Early Move In Agreement on the Housing Portal by Friday, August 2, 2019, in order to be approved to move in early.

  • I will abide by all College and Residential Life & Housing policies & procedures, as well as local, state, or federal laws.
  • I will positively represent myself, Barnard College, Columbia University, and any team / group / or organization to which I may belong throughout the Early Arrival and/or New Student Orientation Period (NSOP).
  • Any alleged policy violations during this time, in addition to being subject to disciplinary action, will be reported to my coach, advisor, or supervisor of any program that may be sponsoring me for Early Arrival / NSOP. My behavior during this time period is a reflection on the Early Arrival Program serving as my sponsor.
  • Any violations may result in the loss of my early housing permission and/or academic year campus housing assignment.
  • If my sponsoring department indicates I am no longer working with or affiliated with them, my permission for early move-in will be rescinded.
  • The number of people approved to return to campus during the Early Arrival / NSOP period is limited.
    • I understand that I may sign in only one short-term guest at a time into to my residence hall (prior to the official opening of the residence halls on Saturday, August 31, 2019).
    • I am required to sign my guest in & out of the residence hall and accompany them at all times.
    • My guest may not stay longer than one night.
    • Minor guests (< 17 years old) are not permitted.
  • I will positively represent myself and Barnard College / Columbia University to all new students and their families while I am on campus during the Early Arrival/NSOP period. This includes, but is not limited to, keeping common areas clean and hallways clear for new and returning student check-in.
  • The purpose of NSOP is to assist new students with their transition to Barnard and/or Columbia in a planned, structured program. If I am a continuing student, I agree not to attend any of the NSOP events unless it is part of my responsibility.
  • I understand that I may not give access to my room and/or suite to others, including roommate(s), suitemate(s), and/or floormate(s), who have not been given permission to move in prior to the official move-in date for new or continuing students. If I am found to have given access to another student or their belongings, we will both be subject to disciplinary action, which could include the loss of early housing and/or academic year housing.
  • I will not invite any new student who is underage to any on or off campus event where alcohol and/or drugs are present during the Early Arrival / NSOP period.


Early Move-In Procedures

Students may not sign for their keys nor move in any earlier than the date for which they have been approved for.

* Please make sure that you have paid all Fall charges on your account. Otherwise, the Bursar office will place a hold on your account and you will not be permitted to move into the residence halls on your approved early check-in date (or register for the semester, attend classes, etc).

To check in, you will need to come to the Residential Life & Housing office (110 Sulzberger) (before going to your residence hall) between 9am-5pm* (see below for exceptions) on the day that you have been approved to move in.

* Students approved to move in on Sunday, August 26, 2018, would need to come to the Res Life office between 10am-3pm to sign for their keys. Please note this is also First Year Move-In Day and the surrounding neighborhood will be crowded and parking will be limited.  Students who arrive to campus after 3pm would need to follow the instructions below.

* The Res Life office closes on Friday, August 31, 2018, at 3pm. Students with early move-in on that date who arrive to campus after 3pm would need to follow the instructions below.

You will need to bring your Barnard / Columbia ID card with you (so we can affix an Early Check-In sticker). Please note that only you may check yourself in (friends or family may not sign for your keys). Be sure to keep your Student ID and key(s) with you at all times.

If you arrive after 5pm, please go directly to your residence hall front desk. You are permitted the courtesy of a one-time entrance into your room/suite -- you will need to show your Student ID in order to check out the Emergency Lock Out key (for up to 15 minutes only) so that you may unlock your room. The lock out key may not be kept overnight. You will then need to officially check-in the next business day at the Res Life office in order to sign for your keys & get your Early Check-In sticker.

You will still need to officially check-in at your residence hall between 9am-5pm on either Saturday, Sunday, or Monday, September 1-3, 2018, in order to complete required paperwork and get your residence hall sticker for the year (otherwise you will not be permitted access to your building after the start of the semester).

You may be moving in before the residence halls are completely ready for Fall opening. Barnard Facilities may need to enter your room / suite to perform routine maintenance. If you spot any concerns in your room / suite, please submit a Facilities Work Order on My.Barnard.edu. If you live in suite-style housing, you will be responsible for the cleaning and upkeep of your bathroom and kitchen; Facilities will not return to clean prior to your roommate(s) / suitemate(s) arrival on campus. We appreciate your flexibility and understanding to help campus be ready for the official opening.

Students with approved move-in days of Wednesday, August 23 or earlier may be required to move into a temporary share double room in Reid Hall if their Fall room assignment is not yet ready for move-in. Students would then be required to move to their Fall assignment once ready. Please note that the College cannot answer in advance if your room will be ready on the day you arrive.

Please note that although you have permission to move in early, your roommate / suitemates / friends may not. You may NOT give entry to any roommate(s), suitemate(s), or any other students before their approved move-in date. Any student found to have moved in earlier than approved will be subject to disciplinary action and/or fines (which could include the loss of campus housing), along with the person who gave them entry.