CARDS Fall 2021 Information

Disability-Related Move-in Assistance

For registered CARDS Students:  if you need assistance with move-in due to a disability, please be in touch with your CARDS coordinator after August 1 to make an accommodation request. Please note that we typically ask students to identify one move-in helper who can assist them. This helper must be willing and able to comply with Barnard's COVID-19 testing requirements as needed. CARDS may also ask for disability-related documentation as needed. Requests should be received no later than two weeks before your scheduled move-in date.

For students who are not registered with CARDS:  If you need assistance with move-in due to a temporary or permanent disability, please register with CARDS in order to make an accommodation request. CARDS will ask for disability-related documentation as needed. Requests should be received no later than two weeks before your scheduled move-in date.

Emotional Support Animal Move-in Requirements

For more information about our Support Animal policy and approval process, please go to our housing accommodation page.

If you have ALREADY been approved for an Emotional Support Animal for the 2021-2022 academic year by the Housing Accommodation Committee, please be advised that the below information must be updated on an annual basis and must be submitted to your CARDS coordinator no later than July 30, 2021:

1) proof the animal is licensed (pursuant to applicable laws for dogs of New York residents),

2) is vaccinated and in good health (a letter from your veterinarian)

3) a recent photograph of yourself with your support animal

4) a description of the animal.

Please refer to the CARDS Support Animal Policy for the full list of policies and procedures. These updated records are required annually. 

After CARDS receives these materials, you will attend a Support Animal Orientation Meeting with your CARDS coordinator and submit an updated emergency contact form for your support animal.

Disability Emergency Evacuation Training

Please note that if you need assistance evacuating a building in the event of an emergency, you will need to have an evacuation training with CARES on an annual basis. Please note that this training will need to be scheduled within two weeks of move-in. Please fill out our Disability Evacuation Assistance Form to request this training. 

Personal Care Attendant Access

If you have been approved to have access to a Personal Care Attendant (PCA) through CARDS, please note that you must be in touch with your CARDS coordinator by August 1 to confirm and/or update your list of PCAs. Any new PCAs must undergo a background check. 

If you missed our start of semester recordings, they are available for you to view on your own time.

Returning Students Orientation

First Year Students Orientation

Please be advised that CARDS will not be proctoring exams in person during the Summer 2021 term. We have limited ability to proctor exams virtually, and in general will only proctor exams for students in the following circumstances:
 

• Student is approved for use of a reader and/or a scribe as a testing accommodation

Or, if an exam is being proctored via Zoom, when students have the below extenuating circumstances:

• Student has a scheduling conflict with the exam time due to extended time accommodation length and back-to-back class schedule
• Student missed the exam due to a disability-related reason and there is no other alternative for a make-up offered by the professor or TA
• Student has an accommodation of only one exam per day and has two exams scheduled in one day, necessitating moving one exam, and there is no other alternative for a make-up offered by the professor or TA
• Student has a final exam hardship that necessitates moving an exam and there is no other alternative for a make-up offered by the professor or TA

In these instances, we may agree to virtually proctor exams at the student's request. If so, we will contact the faculty member to inform them that we will proctor for a specific student and ask for a copy of your exam and/or any proctoring instructions. Please submit any requested materials to our office via email at cards@barnard.edu at least 2-5 business days prior to the scheduled exam date.

Exam Conflicts

CARDS expects that faculty will have a plan for proctoring their own exams for students with exam accommodations. However, we recognize that there may be limited circumstances in which this may pose a logistical challenge. In extreme circumstances, if there is no other option available for proctoring an exam offered by a professor, CARDS will still attempt to accommodate a student with approved testing accommodations. We ask that students and professors be in touch with CARDS as soon as possible to make us aware of a potential conflict, but ideally no later than one week in advance of the exam date. This advance notice is essential in order for us to schedule staff and make proper arrangements. Please be advised that we have very limited staff available to proctor and cannot guarantee that we are able to proctor at a specific time or day, but will work with the professor and student to find a mutually agreeable time for all involved based on proctor availability during our business hours.

In the age of remote learning, ensuring that the digital educational environment is accessible has become more important than ever. To that end, CARDS has partnered with several key departments on campus to create the Digital Accessibility Working Group. We have hit the ground running to tackle two major accessibility issues: PDFs that can be read by screen readers and text to speech software, and real-time & post-production captioning in the virtual environment. As a group we will be examining these issues and developing solutions over the coming academic year. 

CARDS also has access to a variety of assistive technologies to support eligible students. Take a look at just a few of the available options below:

Capti Voice is a text to speech software that can read materials to students, including PDF articles, textbooks, or trade books. Students can import materials into Capti on their laptops or mobile devices and adjust settings such as background color, font size, or text spacing. Students can also set a cursor in Capti to follow along with the text while it is read aloud. This makes large amounts of text more accessible for individuals with disabilities. 

Sonocent is an audio note taking app that allows students to record lectures from their laptops. Sonocent will “chunk” audio files so that students can highlight certain parts of the file to indicate important information. Students can store recorded lectures in their library for reference or studying later. 

Bookshare is an online library of over 900,000 titles in digital and audio formats. Students can use their Bookshare accounts to have access to audio or ebook versions of their required texts. 

SensusAccess is an alternate media platform that allows CARDS staff to automatically convert documents into a range of alternate media including audio books (MP3 and DAISY), e-books (EPUB, EPUB3 and Mobi) and digital Braille for student and faculty use. The service can also be used to convert inaccessible documents such as image-only PDF files, JPG pictures and Microsoft PowerPoint presentations into more accessible and less tricky formats.

Guidance for Creating Reduced Distraction Exam Environments at Home

Students are used to coming to our office for a more controlled environment to minimize distractions. To create a similar setting, students need to prepare their space before starting an exam online. 

• Set up your space before taking your exam to minimize distractions. Make the environment feel like a testing environment (in other words, don’t decide to eat your lunch while you are taking your exam or have your television on in the background).

• Turn off phones.  If you have a landline, set the ringer to silent or low.  

• Place a “do not disturb” or  “testing in progress” sign on your door. 

• Inform family members (who might also be home) that you will be taking an exam for a specific span of time to minimize interruptions.

• You might want to use a lock down browser if you're prone to surfing the internet.

• Have all allowed materials available and organized before starting the exam.

• At least 15 minutes before the exam, set up your environment to make sure you do not have any computer or internet access issues.

• If fidgets or music/sound help you, make sure you have these items available.   

General Guidance for Online Exam Preparation

• Know the rules and expectations of taking the exam online. Is it open book/ note or are students held to the honor system? Are you being proctored remotely by your professor or a computer program? 

• Can you start the exam at any time or is the exam only available during a certain time frame?

• If your accommodations allow for breaks during exam, is there a way to pause the exam? 

• Before starting the exam, make sure you know how many questions are on the exam and how much time you have so you can plan accordingly. Since we won’t be there to give a warning, you might want to set a timer to go off 10 minutes before your time is up. 

• Have a clock or timer nearby so you can track how much time you have.

• Have scrap paper so that you can note questions you want to revisit.

• Questions may be presented one at a time. It may be more difficult to navigate an exam and go back to review questions. Jot down question numbers and note any questions you may have.

• If you have clarification questions for your professor, will you be able to reach the professor? How will you do this?  Find out before you take your exam.

• You may have finally gotten used to the format of your teacher’s in-class exams and suddenly that format might be different as it shifts to an online platform.  

  • Reach out to your teachers and ask if the exams will be different.  The more prepared you are with what to expect, the better.

  • If you are suddenly allowed to use notes or access your books during an exam, be careful not to use up all of your time and rely too heavily on these materials.  It is better to put an answer down that you think is correct and then return to that question later if you have time at the end to double check than to spend time searching for each of the answers.  

Guidance for Managing Migraines and Eye Strain during Online Courses 

Prolonged computer usage can cause a strain on your eyes. If you are prone to migraines or have other visual issues, you will want to take extra steps to minimize the impact as much as possible by adding some adjustments to your computer monitor and workstation.

• Your desk setup can trigger a migraine. Make sure your monitor is placed directly in front of your face to reduce neck strain. Your monitor should be 20 to 40 inches away from your face at eye level.

• Adjust the refresh rate of your monitor to its highest rating. 

• Adjust the display settings of your computer to help reduce eye strain and fatigue. 

  • Brightness: Adjust the brightness of the display so it's approximately the same as the brightness of your surrounding workstation. As a test, look at the white background of this page. If it looks like a light source, it's too bright. If it seems dull and gray, it may be too dark.

  • Text size and contrast: Adjust the text size (enlarge) and contrast for comfort. Usually, black print on a white background is the best combination for comfort.

  • Color temperature: This is a technical term used to describe the spectrum of visible light emitted by a color display. Blue light is short-wavelength visible light that is associated with more eye strain than longer wavelength hues, such as orange and red. Reducing the color temperature of your display lowers the amount of blue light emitted by a color display for better long-term viewing comfort.

• To reduce your risk of tiring your eyes by constantly focusing on your screen, use the “20-20-20 rule”. Look away from your computer at least every 20 minutes and gaze at a distant object (at least 20 feet away) for at least 20 seconds. 

Credit to AHEAD for these guidelines.

Other Barnard student services that may also be helpful for students registered with our office include:

• Dining Services
• Primary Care Health Services
• Residential Life and Housing
• Rosemary Furman Counseling Center
• Well-Woman
• Title IX and Equity
• Beyond Barnard
• Academic Advising and Registration