Housing Cancellation Form (PDF)
Submitted forms must have your handwritten signature (not typed). If you are not able to fax or scan/email a completed form to us, you can use a website like pdfescape.com/open to fill out the form and draw your signature (and then email the completed form to us).
Please see http://barnard.edu/reslife/summerhousing/cancellations for Summer Housing cancellation deadlines and fee schedule.
2019-2020 Academic Year Housing Cancellations
The Housing Contract period covers from when a student signs the Housing Contract through when the residence halls close at the conclusion of the academic year. To request a release from the financial obligation of the Housing Contract, a student must submit a Housing Cancellation form. Failure to occupy an assigned space does not constitute cancellation of the Housing Contract and all financial obligations remain.
A cancellation is not effective until all such applicable conditions below are satisfied:
- The Housing Cancellation Form has been received by the Residential Life & Housing office.
- The student completes a check-out envelope at their residence hall front desk and returns all keys issued by the College.
- The student fully vacates College housing, including their belongings.
Students may be eligible for refunds on a term- or prorated-basis and/or may be liable for cancellation fee as outlined in the Fee schedule below.
Students who are required to move out of College housing for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for housing charges.
Students who cancel in the middle of a semester must vacate within 48 hours of submitting the Housing Cancellation form and/or taking a leave of absence from the College; otherwise, late cancellation fees and/or disciplinary action may apply.
Fall residents who cancel housing for the Spring semester must properly check out from, return keys, and vacate College housing before the residence halls close for Winter Break (9am on Friday, December 20, 2019); otherwise, late cancellation fees and/or disciplinary action may apply.
Cancellation Categories
- Leave of Absence or Withdrawal from the College (must be confirmed in writing by Dean of Studies)
- Moving Off-Campus (while remaining enrolled as a student)
- Mid-Year Graduation (must be confirmed in writing by Registrar)
- Approved Study Leave (Study Abroad or Spelman Exchange for which a student is paying tuition to the College)
- Cancellation of housing application from a new enrolling First Year, Transfer, or Visiting student; student returning from a leave of absence; and continuing students without a guarantee of housing
Fee Schedule: Cancellation Prior to Occupancy
Continuing Students who participated in Room Selection
| Cancellation Effective Date | Leave of Absence or Approved Fall Study Leave* |
Moving Off-Campus |
|---|---|---|
| Through May 13, 2019 | No Cancellation Fee | No Cancellation Fee |
| May 14 and May 27, 2019 | 5% of Fall room rate | 5% of Fall room rate |
| May 28 and June 10, 2019 | 10% of Fall room rate | 10% of Fall room rate |
| June 11 and June 24, 2019 | 15% of Fall room rate | 15% of Fall room rate |
| June 25 and July 8, 2019 | 20% of Fall room rate | 20% of Fall room rate |
| July 9 and July 22, 2019 | 25% of Fall room rate | 25% of Fall room rate |
| July 23 and August 5, 2019 | 25% of Fall room rate | 50% of Fall room rate |
| August 6, 2019 thru taking occupancy | 25% of Fall room rate | 100% of Fall room rate |
* Students accepted into an approved Fall Study Leave program after May 13, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.
All other Fall 2019 Applicants
(e.g. new enrolling first year, transfer, & visiting students, students returning from a leave of absence, continuing students without a guarantee)
Students are bound to the cancellation fees below after being emailed a guarantee of housing assignment.
| Cancellation Effective Date | Cancellation for Any Reason |
|---|---|
| Through August 1, 2019 | No Cancellation Fee |
| August 2 - August 15, 2019 | 5% of Fall room rate |
| August 16, 2019 through taking occupancy | 10% of Fall room rate |
Spring Applicants
(e.g. not in housing for Fall)
Students are bound to the cancellation fees below after being emailed a guarantee of housing assignment.
| Cancellation Effective Date | Cancellation for Any Reason |
|---|---|
| Through January 1, 2020 | No Cancellation Fee |
| January 2 - January 7, 2020 | 5% of Spring room rate |
|
January 8, 2020 thru taking occupancy |
10% of Spring room rate |
Fee Schedule: Cancellation after Taking Occupancy
Applies after checking in, taking possession of College-issued room keys, and/or moving any belongings into College Housing.
Cancellation Fees applied during the Fall 2019 Semester
|
Cancellation Effective Date |
Leave of Absence | Moving Off-Campus |
|---|---|---|
| Before 60% point in Fall Semester | Prorated Fall daily rent charge + 25% of Spring room rate |
No refund of Fall room rate + 25% of Spring room rate |
| After 60% point in Fall Semester | No refund of Fall room rate + 25% of Spring room rate |
No refund of Fall room rate + 25% of Spring room rate |
Cancellation Fees applied when cancelling for the Spring 2020 Semester
(e.g. students in residence for the Fall semester moving out at the end of the Fall semeser)
| Cancellation Effective Date | Leave of Absence | Moving Off-Campus | Mid-Year Graduation or Approved Spring Study Leave* |
|---|---|---|---|
| Through December 1, 2019 | 20% of Spring room rate | 25% of Spring room rate | No cancellation fee |
| December 2 - December 14, 2019 | 20% of Spring room rate | 50% of Spring room rate | 20% of Spring room rate |
| December 15 - 20, 2019 | 25% of Spring room rate | 100% of Spring room rate | 25% of Spring room rate |
* Students accepted into an approved Study Leave program for the Spring after December 1, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.
Cancellation Fees applied during the Spring 2020 Semester
| Cancellation Effective Date | Leave of Absence | Moving Off-Campus |
|---|---|---|
| Before 60% point in Spring Semester | Prorated Spring daily rent charge + 25% of Spring room rate | No refund of Spring room rate |
| After 60% point in Spring Semester | No refund of Spring room rate | No refund of Spring room rate |