Housing Cancellations (2017-2018)

To see the cancellation policy & deadlines for the 2016-2017 academic year, please visit https://barnard.edu/reslife/cancellations-2016-17.

Housing Cancellation Form (PDF)

Submitted forms must have your handwritten signature (not typed). If you are not able to fax or scan/email a completed form to us, you can use a website like pdfescape.com/open to fill out the form and draw your signature (and then email the completed form to us).

Please see http://barnard.edu/reslife/summerhousing/cancellations for Summer Housing cancellation deadlines and fee schedule.

Note:  students who receive financial aid and cancel campus housing in order to live off-campus will be switched from a "residential" to a "commuter" budget (which could result in the loss of up to $12,500 annually in aid).  Students are encouraged to speak to the Financial Aid office before moving off-campus to see if their individual financial aid packages may be affected.

Note:  students who do not live in campus housing for the Spring semester* are not eligible to take part in the Room Selection process to choose housing for the following academic year and may only apply for campus housing through the non-Guaranteed Wait List.  * With the exception of students enrolled in College-approved study abroad programs who lived in campus housing for the semester immediately prior to going abroad (they take part in Room Selection via a Proxy).

 

2017-18 Academic Year Housing Cancellations

To request a release from the financial obligation of the 2017-2018 Housing Contract, a student must submit a Housing Cancellation form (PDF).

Failure to occupy an assigned space does not constitute cancellation of the Housing Contract.  Students who fail to check in or occupy their assigned space on an ongoing basis may forfeit their room assignment but will still be liable for the full financial obligation until such time that the Housing Cancellation form has been received by the Residential Life & Housing office and the student has properly checked out from and/or vacated the residence halls.  

The College may cancel the Housing Contract (and the student will be liable for cancellation charges) should a student: 

  • Cease to be a full-time registered student at Barnard or Columbia due to voluntary or required withdrawal or fail to register by the first Friday of the Fall and/or Spring semester;
  • Fail to occupy an assigned space on a regular substantially full-time basis;
  • Fail to vacate an assigned space after a withdrawal has been processed;
  • Violate any other term of the housing contract or cease to be eligible for housing.

Residents who cancel housing for the Spring semester must properly check out from and vacate their residence hall by the end of the Fall housing period (9am on Friday, December 22, 2017).  

 

Withdrawal from the College

Students who plan to withdraw must vacate and check out within 48 hours of submitting the College Withdrawal form to the Dean of Studies office or receiving notification of required withdrawal.

If a student withdraws during the semester, a prorated refund (minus the cancellation charge below) may be available if they vacate and officially check out before 60% of the term has been completed; otherwise, a refund of any semester housing charges is not available.

Students who withdraw for the Spring semester but did not vacate campus housing before the end of the Fall housing period will be subject to a prorated fee through such time they do vacate and officially check out.

CANCELLING FOR THE FALL SEMESTER

Date Received Percentage Multiple Single Studio
Cancellation Form received on or before May 15, 2017 No cancellation charge N/A
Received between May 16 and May 29, 2017 5% of semester Housing Charge $237.75 $275.95 $412
Received between May 30 and June 12, 2017 10% of semester Housing Charge $475.50 $551.90 $824
Received between June 13 and June 26, 2017 15% of semester Housing Charge $713.25 $827.85 $1,236
Received between June 27 and July 10, 2017 20% of semester Housing Charge $951 $1,103.80 $1,648
Received on or after July 11, 2017 25% of semester Housing Charge $1,188.75 $1,379.75 $2,060

* students with a guarantee of housing who have not yet been assigned to a room will be charged based on the multiple room rate.

CANCELLING FOR THE SPRING SEMESTER

(After moving in for the Fall semester or students new to housing for the Spring)

Date Received Percentage Multiple Single Studio
Cancellation Form received on or before December 19, 2017 20% of semester Housing Charge $951 $1,103.80 $1,648
Received on or after December 20, 2017 25% of semester Housing Charge $1,188.75 $1,379.75 $2,060

 

Moving Off-Campus / Commuting from Home

A student who chooses to cancel campus housing but remain enrolled in the College will be subject to cancellation fees as outlined below:

CANCELLING FOR THE FALL SEMESTER

Date Received Percentage Multiple Single Studio
Cancellation Form received on or before May 15, 2017 No cancellation charge N/A
Received between May 16 and May 29, 2017 5% of semester Housing Charge $237.75 $275.95 $412
Received between May 30 and June 12, 2017 10% of semester Housing Charge $475.50 $551.90 $824
Received between June 13 and June 26, 2017 15% of semester Housing Charge $713.25 $827.85 $1,236
Received between June 27 and July 10, 2017 20% of semester Housing Charge $951 $1,103.80 $1,648
Received between July 11 and July 24, 2017 25% of semester Housing Charge $1,188.75 $1,379.75 $2,060
Received between July 25 and August 7, 2017 50% of semester Housing Charge $2,377.50 $2,759.50 $4,120
Received on or after August 8, 2017 100% of the semester Housing Charge $4,755 $5,519 $8,240

* students with a guarantee of housing who have not yet been assigned to a room will be charged based on the multiple room rate.

CANCELLING FOR THE SPRING SEMESTER

(After moving in for the Fall semester* or students new to housing for the Spring)

Date Received Percentage Multiple Single Studio
Cancellation Form received on or before December 1, 2017 25% of semester Housing Charge $1,188.75 $1,379.75 $2,060
Received between December 2 and December 11, 2017 50% of semester Housing Charge $2,377.50 $2,759.50 $4,120
Received on or after December 12, 2017 100% of semester Housing Charge $4,755 $5,519 $8,240

* Students who cancel after moving in for the Fall semester will additionally forfeit 100% of their Fall housing charge.

For information about living off-campus, please visit http://barnard.edu/reslife/housing-options/off-campus.

 

Graduating Mid-Year

A student who plans to graduate mid-year (and needs to cancel housing for the Spring) must submit a Housing Cancellation form by December 1, 2017, to avoid a cancellation fee; otherwise, they will be liable for 25% of the Spring Housing Charge.

Graduation must be confirmed by the Registrar & Dean of Studies offices; otherwise, the student will be subject to the Cancellation Fee Schedule above for students moving off-campus.

CANCELLING FOR THE SPRING SEMESTER

Date Received Percentage Multiple Single Studio
Cancellation Form received on or before December 1, 2017 No cancellation charge N/A
Received on or after December 2, 2017 25% of semester Housing Charge $1,188.75 $1,379.75 $2,060

 

Studying Abroad

Students who submit the Notice of Study Leave (NSL) form by December 1, 2017, to confirm participation in an approved study abroad program (for which the student is paying tuition to Barnard), will have their room assignment cancelled automatically at no charge.

Students who submit the NSL form after December 1 will be subject to the Cancellation Fee Schedule above for students who withdraw from the College, unless they provide written documentation showing that they submitted the NSL form within 5 business days of receiving acceptance into their study abroad program.

Students who withdraw from the College prior to the start of their approved Study Abroad program will be subject to the Cancellation Fee Schedule above for students who withdraw from the College.

 

Academic & Disciplinary Dismissals

Students who are required to withdraw from Housing or the College for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for the current academic semester charge for housing. Students who are required to withdraw for the Spring semester but did not vacate and/or properly check out by the end of the Fall housing period may be additionally responsible for a prorated Spring housing charge until such time as they do vacate and properly check out. Students must vacate within 48 hours of the dismissal.

 

First Year, Transfer, & Readmitted Students and Continuing Students without a Guarantee of Housing

Students are not committed to cancellation deadlines and/or fees until notification of a housing guarantee is sent, which may or may not be made with a specific room assignment. Students may cancel their assignment (or guarantee) by submitting the Housing Cancellation form. The form must be received within 5 business days from the date the assignment (or guarantee of housing) is communicated through email in order to avoid a cancellation fee.