Cancellations

Housing Cancellation Form (PDF)

• Fee Schedule: Cancellation Prior to Occupancy
  • Continuing Students who participated in Room Selection (includes Guaranteed List)
  • All other Fall 2019 Applicants
  • Spring Applicants (not in housing for the Fall)
• Fee Schedule: Cancellation after Taking Occupancy
  • Cancellation Fees applied during the Fall 2019 Semester
  • Cancellation Fees applied when cancelling for the Spring 2020 Semester (in housing for the Fall)
  • Cancellation Fees applied during the Spring 2020 Semester

If you do not have access to a fax machine or scanner, you can use a website like pdfescape.com/open to fill out the form and submit via email.

Please see http://barnard.edu/reslife/summer-housing/cancellations for Summer Housing cancellation deadlines and fee schedule.

2019-2020 Academic Year Housing Cancellations

The Housing Contract period covers from when a student signs the Housing Contract through when the residence halls close at the conclusion of the academic year. To request a release from the financial obligation of the Housing Contract, a student must submit a Housing Cancellation form. Failure to occupy an assigned space does not constitute cancellation of the Housing Contract and all financial obligations remain.

A cancellation is not effective until all such applicable conditions below are satisfied:

• The Housing Cancellation Form has been received by the Residential Life & Housing office.
• The student completes a check-out envelope at their residence hall front desk and returns all keys issued by the College.
• The student fully vacates College housing, including their belongings.

Students may be eligible for refunds on a term- or prorated-basis and/or may be liable for cancellation fee as outlined in the Fee schedule below.

Students who are required to move out of College housing for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for housing charges.

Students who cancel in the middle of a semester must vacate within 48 hours of submitting the Housing Cancellation form and/or taking a leave of absence from the College; otherwise, late cancellation fees and/or disciplinary action may apply.

Fall residents who cancel housing for the Spring semester must properly check out from, return keys, and vacate College housing before the residence halls close for Winter Break (9am on Friday, December 20, 2019); otherwise, late cancellation fees and/or disciplinary action may apply.

Cancellation Categories

• Leave of Absence or Withdrawal from the College (must be confirmed in writing by Dean of Studies)
• Moving Off-Campus (while remaining enrolled as a student)
• Mid-Year Graduation (must be confirmed in writing by Registrar)
• Approved Study Leave (Study Abroad or Spelman Exchange for which a student is paying tuition to the College)
• Cancellation of housing application from a new enrolling First Year, Transfer, or Visiting student; student returning from a leave of absence; and continuing students without a guarantee of housing

Fee Schedule: Percentage of Semester Rate

Fee Schedule: Cancellation Prior to Occupancy

Continuing Students who participated in Room Selection

(includes students on the Guaranteed List)

* Students accepted into an approved Fall Study Leave program after May 13, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.

All other Fall 2019 Applicants

(e.g. new enrolling first year, transfer, & visiting students, students returning from a leave of absence, continuing students without a guarantee)

Spring Applicants

(e.g. not in housing for Fall)

Fee Schedule: Cancellation after Taking Occupancy

Applies after checking in, taking possession of College-issued room keys, and/or moving any belongings into College Housing.

Cancellation Fees applied during the Fall 2019 Semester

Cancellation Fees applied when cancelling for the Spring 2020 Semester

(e.g. students in residence for the Fall semester moving out at the end of the Fall semester)

* Students accepted into an approved Study Leave program for the Spring after December 1, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.

Cancellation Fees applied during the Spring 2020 Semester