Housing Cancellations

For the 2021 Spring Housing Cancellation policy, please visit barnard.edu/reslife/cancellations/2021-spring-cancellations.

• How to Cancel (Cancellation Form)
• 2021-22 Cancellation Policy
• Impact on Future Housing Eligibility
• Fee Schedule: Percentage of Semester Rate
• Fee Schedule: Cancellation Prior to Occupancy
  • Continuing Students who participated in Room Selection
  • All other Fall 2021 Applicants
  • Spring 2022 Applicants
• Fee Schedule: Cancellation after Taking Occupancy
  • Cancellation Fees applied during the Fall 2021 Semester
  • Cancellation Fees applied when cancelling for the Spring 2021 Semester
  • Cancellation Fees applied during the Spring 2022 Semester

How to Cancel (Cancellation Form)

• Log into the Housing Portal
• Click FORMS on the menubar
• Click "Academic Year Cancellation Form"
• Sign with your UNI, provide a cancellation reason, and click CONFIRM CANCELLATION.

2021-22 Cancellation Policy

The Housing Contract period covers from when a student signs the Housing Contract through when the residence halls close at the conclusion of their assignment period. To request a release from the financial obligation of the Housing Contract, a student must submit a Housing Cancellation form. Failure to occupy an assigned space does not constitute cancellation of the Housing Contract and all financial obligations remain.

A cancellation is not effective until all such applicable conditions below are satisfied:

• The Housing Cancellation Form has been received by the Residential Life & Housing office.
• If the student has moved in, they fully vacate College housing, including their belongings.
• The student completes a check-out envelope at their residence hall front desk and returns all keys issued by the College.

Students may be eligible for refunds on a term- or prorated-basis (after adjustment for any previously issued financial aid awards) and/or may be liable for cancellation fee as outlined in the Fee schedule below.

Students who are required to move out of College housing for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for housing charges.

Students who cancel during occupancy must vacate within 48 hours of submitting the Housing Cancellation form and/or taking a leave of absence from the College; otherwise, late cancellation fees and/or disciplinary action may apply.

Impact on Future Housing Eligibility

Students who cancel housing to move off-campus or take a leave of absence will no longer be eligible to participate in the Room Selection process.

Students who cancel to take part in an approved Study Leave (Study Abroad or Spelman Exchange for which a student is paying tuition to the College) will remain eligible as long as they were living in campus for the full semester prior to cancellation and stat enrolled on a full-time basis (do not take a leave of absence).

Cancellation Categories

• Leave of Absence or Withdrawal from the College (must be confirmed in writing by Dean of Studies)
• Moving Off-Campus (while remaining enrolled as a student)
• Mid-Year Graduation (must be confirmed in writing by Registrar)
• Approved Study Leave (Study Abroad or Spelman Exchange for which a student is paying tuition to the College)
• Cancellation of housing application from a new enrolling First Year, Transfer, or Visiting student; student returning from a leave of absence; and continuing students without a guarantee of housing

Fee Schedule: Percentage of Semester Rate

The 2021-2022 academic year room rates have not yet been announced by the College.

Until the new rates are announced, the cancellation fees will be based on the 2019-2020 academic year rooms rates (below). Once the 2021-2022 academic year room rates are announced, any cancellation forms received after that date will result in a cancellation fee based on those updated room rates.

Fee Schedule: Cancellation Prior to Occupancy

Continuing Students who participated in Room Selection

(includes students on the Guaranteed List)

* Once the College finalizes decisions about Study Abroad for the Fall, students who have a room assignment for next year (or are on the Guaranteed List) and will be studying abroad will be provided a short extension to cancel housing without a cancellation fee. Students accepted into a study abroad program after that extended deadline will need to submit the Housing Cancellation form and a copy of dated correspondence within 5 days of acceptance to avoid a cancellation fee.

All other Fall 2021 Applicants

Enrolling First Year students & Visiting students with a guarantee of housing (Spelman/VISP) are subject to the cancellation deadlines & fees once they submit their application.

Other applicants (i.e. enrolling Transfer students, students returning from a leave of absence, and other continuing students without a guarantee of housing) will be subject to the cancellation deadlines and fees once they receive a guarantee of campus housing (which may or may not include a specific room assignment at the time housing is guaranteed).

Spring 2022 Applicants

(e.g. not in housing for Fall 2021)

Fee Schedule: Cancellation after Taking Occupancy

Applies after checking in, taking possession of College-issued room keys, and/or moving any belongings into College Housing.

Cancellation Fees applied during the Fall 2021 Semester

Cancellation Fees applied when cancelling for the Spring 2021 Semester

(e.g. students in residence for the Fall semester moving out at the end of the Fall semester)

* Students accepted into an approved Study Leave program for the Spring after December 1 must submit the Housing Cancellation form and a copy of the dated acceptance email within 5 days to avoid a cancellation fee.

Cancellation Fees applied during the Spring 2022 Semester