Residential Life and Housing

Housing Cancellations (2018-2019)

Housing Cancellation Form (PDF)

Submitted forms must have your handwritten signature (not typed). If you are not able to fax or scan/email a completed form to us, you can use a website like pdfescape.com/open to fill out the form and draw your signature (and then email the completed form to us).

Please see http://barnard.edu/reslife/summerhousing/cancellations for Summer Housing cancellation deadlines and fee schedule.

Note:  students who receive financial aid and cancel campus housing in order to live off-campus will be switched from a "residential" to a "commuter" budget (which could result in the loss of up to approximately $13,000 annually in aid).  Students are encouraged to speak to the Financial Aid office before moving off-campus to see if their individual financial aid packages may be affected.

Note:  students who take a leave of absence or move off-campus for the Spring semester are not eligible to take part in the Room Selection process to choose housing for the following academic year and may only apply for campus housing through the non-Guaranteed Wait List.

 

2018-2019 Academic Year Housing Cancellations

To request a release from the financial obligation of the 2018-2019 Housing Contract, a student must submit a Housing Cancellation form (PDF).

Failure to occupy an assigned space does not constitute cancellation of the Housing Contract.  Students who fail to check in or occupy their assigned space on an ongoing basis may forfeit their room assignment but will still be liable for the full financial obligation until such time that the Housing Cancellation form has been received by the Residential Life & Housing office and the student has properly checked out from and/or vacated the residence halls.  

The College may cancel the Housing Contract (and the student will be liable for cancellation charges) should a student: 

  • Cease to be a full-time registered student at Barnard or Columbia due to voluntary or required withdrawal or fail to register by the first Friday of the Fall and/or Spring semester;
  • Fail to occupy an assigned space on a regular substantially full-time basis;
  • Fail to vacate an assigned space after a leave of absence or withdrawal has been processed;
  • Violate any other term of the housing contract or cease to be eligible for housing.

Students on the Guaranteed Assignment List awaiting a room assignment are subject to all the same deadlines and cancellation fee schedules as students with a room assignment.

Residents who cancel housing for the Spring semester must properly check out from and vacate their residence hall by the end of the Fall housing period (9am on Friday, December 21, 2018).

 

Cancellation Fee Schedule

Leave of Absence or Withdrawal from the College

If a student takes a leave of absence or withdraws during the semester, a prorated refund (minus the cancellation charge below) may be available if they vacate and officially check out before 60% of the term has been completed; otherwise, a refund of any semester housing charges is not available.

Students who take a leave of absence or withdraw for the Spring semester but did not vacate campus housing before the end of the Fall housing period will be subject to a prorated fee through such time they do vacate and officially check out.

Students who elect to take a leave or withdraw during the semester (i.e. not completing the current seemster) must vacate and move out within 28 hours of submitting the Notice of Leave form to the Dean of Studies office.

CANCELLING FOR THE FALL SEMESTER

Date Received Percentage Standard Room Studio Single
Cancellation Form received on or before May 14, 2018 No cancellation charge N/A N/A
Received between May 15 and May 28, 2018 5% of semester Housing Charge $260.88 $425.00
Received between May 29 and June 11, 2018 10% of semester Housing Charge $521.75 $850.00
Received between June 12 and June 25, 2018 15% of semester Housing Charge $782.63 $1,275.00
Received between June 26 and July 9, 2018 20% of semester Housing Charge $1,043.50 $1,700.00
Received on or after July 10, 2018 25% of semester Housing Charge $1,304.38 $2,125.00

CANCELLING FOR THE SPRING SEMESTER

* After moving in for the Fall semester or students new to housing for the Spring

Date Received Percentage Standard Room Studio Single
Cancellation Form received on or before December 18, 2018 20% of semester Housing Charge $1,043.50 $1,700.00
Received on or after December 19, 2018 25% of semester Housing Charge $1,304.38 $2,125.00

 

Moving Off-Campus / Commuting from Home

A student who chooses to cancel campus housing but remain enrolled in the College will be subject to cancellation fees as outlined below:

CANCELLING FOR THE FALL SEMESTER

Date Received Percentage Standard Room Studio Single
Cancellation Form received on or before May 14, 2018 No cancellation charge N/A N/A
Received between May 15 and May 28, 2018 5% of semester Housing Charge $260.88 $425.00
Received between May 29 and June 11, 2018 10% of semester Housing Charge $521.75 $850.00
Received between June 12 and June 25, 2018 15% of semester Housing Charge $782.63 $1,275.00
Received between June 26 and July 9, 2018 20% of semester Housing Charge $1,043.50 $1,700.00
Received between July 10 and July 23, 2018 25% of semester Housing Charge $1,304.38 $2,125.00
Received between July 24 and August 6, 2018 50% of semester Housing Charge $2,608.75 $4,250.00
Received on or after August 7, 2018 100% of the semester Housing Charge $5,217.50 $8,500.00

CANCELLING FOR THE SPRING SEMESTER

* After moving in for the Fall semester or students new to housing for the Spring

Date Received Percentage Standard Room Studio Single
Cancellation Form received on or before December 1, 2018 25% of semester Housing Charge $1,304.38 $2,125.00
Received between December 2 and December 10, 2018 50% of semester Housing Charge $2,608.75 $4,250.00
Received on or after December 11, 2018 100% of semester Housing Charge $5,217.50 $8,500.00

* Students who cancel after moving in for the Fall semester will additionally forfeit 100% of their Fall housing charge.

For information about living off-campus, please visit http://barnard.edu/reslife/housing-options/off-campus.

 

Graduating Mid-Year

A student who plans to graduate mid-year (and needs to cancel housing for the Spring) must submit a Housing Cancellation form by December 1, 2018, to avoid a cancellation fee; otherwise, they will be liable for 25% of the Spring Housing Charge.

Graduation must be confirmed by the Registrar & Dean of Studies offices; otherwise, the student will be subject to the Cancellation Fee Schedule above for students moving off-campus.

CANCELLING FOR THE SPRING SEMESTER

Date Received Percentage Standard Room Studio Single
Cancellation Form received on or before December 1, 2018 No cancellation charge N/A N/A
Received on or after December 2, 2018 25% of semester Housing Charge $1,304.38 $2,125.00

 

Studying Abroad

Students who submit the Notice of Study Leave (NSL) form by December 1, 2018, to confirm participation in an approved study abroad program (for which the student is paying tuition to Barnard), will have their room assignment cancelled automatically at no charge.

Students who submit the NSL form after December 1 will be subject to the Cancellation Fee Schedule above for students who withdraw from the College, unless they provide written documentation showing that they submitted the NSL form within 5 business days of receiving acceptance into their study abroad program.

Students who take a leave or withdraw from the College prior to the start of their approved Study Abroad program will be subject to the Cancellation Fee Schedule above for students who withdraw from the College.

 

Academic & Disciplinary Dismissals

Students who are required to withdraw from Housing or the College for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for the current academic semester charge for housing. Students who are required to withdraw for the Spring semester but did not vacate and/or properly check out by the end of the Fall housing period may be additionally responsible for a prorated Spring housing charge until such time as they do vacate and properly check out. Students must vacate within 48 hours of the dismissal.

 

First Year, Transfer, Students Returning from a Leave of Absence, and Continuing Students without a Guarantee of Housing

Students are not committed to cancellation deadlines and/or fees until notification of a housing guarantee is sent, which may or may not be made with a specific room assignment. Students may cancel their assignment (or guarantee) by submitting the Housing Cancellation form. The form must be received within 5 business days from the date the guarantee of housing and/or assignment is communicated through email in order to avoid a cancellation fee. Students who cancel a guarantee of housing and/or assignment after 5 business days but before moving into campus housing would be assesed a cancellation fee of 25% of the semester room rate.  After moving into campus housing, students would be subject to the cancellation policies above for cancellations of different types.