2018 Early Winter Return

All Barnard residence halls will be closed for Winter Break between 9am on Friday, December 21, 2018, through 9am on Thursday, January 17, 2019. Unfortunately, extensions cannot be provided.

Students with valid needs may apply for Early Winter Return, i.e. to return to campus housing early starting at 9am on Sunday, January 13, 2019. The deadline to apply for an Early Winter Return and provide required documentation (see below) is 4pm on Monday, December 3, 2018.

Early Winter Return is not guaranteed and approval should not be assumed. Students should plan accordingly in case their request is denied. Students must provide documentation to support their request to return early to campus housing.


Important Dates & Application Timeline

Monday, November 12, 2018

Early Winter Return Request Forms available online

Monday, December 3, 2018, at 4pm

Deadline to Apply for Early Winter Return (including required documentation)

Tuesday, December 11, 2018, by 11pm

Students who submitted applications should receive an email by this point, letting them know if their request was approved or denied

Wednesday, December 19, 2018, at 4pm

Deadline to cancel Early Winter Return without a charge

Friday, December 21, 2018, at 9am

Residence Halls close for Winter Break. Extensions are not available.

Sunday, January 13, 2019, at 9am

The earliest date/time that students approved for Early Winter Return may start to return to campus housing

Thursday, January 17, 2019, at 9am

Residence Halls reopen for Spring Semester (all students continuing from the Fall in housing may return to their rooms)


Eligibility for Early Winter Return

Students will be considered only if they:

  • Are in good standing with the College & University.
    • Students must not be on any type of probation (academic or disciplinary)
    • Students must have paid or have a valid payment plan in place for their Spring bill (which is due December 1, 2018)
  • Have a campus housing assignment for both Fall 2018 and Spring 2019
    • Students returning from a Fall semester abroad, students readmitted to the College for the Spring, and/or students new to campus housing for the Spring are not eligible for Winter Break Housing Return (these students may start moving in on Thursday, January 17, 2019).


Applying for Early Winter Return

Early Winter Return Request form -- click "Winter Break" on the menu bar
Early Winter Return Coach / Supervisor / Advisor form (PDF)

  • Request form deadline is 4pm Monday, December 3, 2018
  • All requests must include documentation supporting the request. Examples include:
    • The Coach / Supervisor / Advisor form (see above)
    • A written personal statement
  • All requests will be reviewed on an individual basis.
  • Approval should not be assumed and is not guaranteed.
  • Students should plan accordingly in case their request is not approved.
  • Late applications are likely not to be approved (and would carry a $50 late fee if approved)

* Columbia students living at Barnard who wish to return early must apply before the deadline and have a valid reason in order to be approved. Approval is not automatic.


Fee for Approved Early Winter Return

  • $50 early move-in fee* for approved students
  • Fee must be paid by January 1, 2019 (will be put on student account in late December)

* Columbia students living at Barnard approved for Early Winter Return will not be charged the Early Return fee, but must apply before the deadline and have a valid reason to request to return early in order to be approved. Approval is not automatic.

The following student groups will not be charged as long as they both submit the required application forms and their coach or supervisor provides their name to Res Life before the deadline (4pm, Monday, December 3, 2018)

  • January NSOP Orientation Leaders
  • VISP Ambassadors
  • BCIT Training
  • RA Training
  • Winter Varsity athletes in competition

There are no individual or other group waivers of the Early Winter Return fee.


Approval Timeline

  • Should receive a response by 9pm Tuesday, December 11, 2018.


Cancelling Early Winter Return

  • May cancel without a fee through 4pm Wednesday, December 19, 2018 (email housing@barnard.edu to cancel)
  • No refunds of fee after that date


Arriving Back to Campus in January for Approved Students (& getting ID stickers)

  • Stop by Res Life office (110 Sulzberger, M-F 9am-5pm) when you return in January to get a WB sticker for your ID
  • Students who got Mid-Year Room Changes will move into their new Spring room (i.e. not return to Fall assignment)

As noted below, students with approval for Early Winter Return are limited to signing in 1 guest at time until the residence halls officially reopen for the Spring on Wednesday, January 10, 2018. Guests are limited to an overnight stay of one night. Minors (guests 16 years old or younger) are not permitted to enter during Winter Break.


Information & Policies for Students Approved to return to campus early

  • The residence halls are officially closed from 9am on Friday, December 21, 2018, through 9am on Thursday, January 17, 2019.
  • Occupancy is generally minimal during Winter Break. As always, students should take safety and security precautions by locking room/suite doors. Students are encouraged to familiarize themselves with which other students will be nearby during the Early Return week.
  • Public Safety is available 24/7. For emergencies, call 212-854-6666. For non-emergency inquiries, please call 212-854-3362.
  • There is an on-call Residential Life Hall Director and Associate Director 24 hours/day during the break. You can contact the on-call Res Life staff via Barnard Public Safety.
  • Approved students are required to have a valid Winter Break sticker on their ID to gain entrance into the residence halls during this period. No sticker = no entry.
  • Students are limited to a maximum of 1 guest at a time during Winter Break.
  • Barnard or CU@BC students who did not receive permission for Winter Break would count as guests.
  • Students may not sign in other students who were not approved for Winter Break or to return early for the purpose of allowing them access to their rooms.
  • No guests 16 years old and younger (including siblings) will be permitted during Winter Break.
  • No guests may not stay overnight for more than one night during Winter Break.
  • Guests must be escorted at all times. If you have a guest, you must meet them at the front desk, sign them in, and escort them to your room. When your guest leaves, you must escort them back to the desk to sign out.
  • Disciplinary incidents and/or any violations of Residential Life or College policy can result in approval for Winter Break Housing being revoked, i.e. students may be required to immediately leave campus.
  • Public Safety Shuttle: Shuttle service provided to students on a "call for service" basis. To "call for service" during a scheduled break, students should call Public Safety at 212-854-3362 and request transport from the Dispatcher. Service will be provided to and from College residence halls and CU & Barnard buildings only.
  • Dining Halls: All dining facilities (i.e. Hewitt, Diana, & Milstein) will be closed over Winter Break. For more information, please visit http://barnard.edu/dining.
  • Mail Services: The mail room will be closed for most of the Winter Break. For more information, please visit http://barnard.edu/mail-print-services.
  • Primary Care Health Service: The Barnard College Primary Care Health Service will be closed for most of Winter Break. For dates, please visit http://barnard.edu/primarycare/. The Clinician On-Call (855-622-1903) is available for urgent medical advice during the break whenever the BC Student Health Service is closed.
  • Barnard students can be seen for urgent health care problems only at Health Services at Columbia's Urgent Care Service, located on the 3rd floor of John Jay Hall, during Winter Break while the Barnard College Student Health Service is closed. Barnard students seen at Health Services at Columbia will be charged a per visit fee (for hours, please visit http://health.columbia.edu). Students covered by Barnard's Aetna student insurance may file a claim for reimbursement (but must pay up front). Students who opted out of the Barnard insurance plan may be able to file for reimbursement with their own plans.