Important Updates for Spring 2021
Campus event spaces may not be reserved by or rented to external organizations or groups until further notice.
Barnard College welcomes rental requests from non-affiliated individuals and organizations as well as alumnae according to the following guidelines. (The College also considers requests from Barnard faculty, staff, and administrators to rent space on campus for personal events.)
While scheduling priority for space usage is given to Barnard’s own programming, we welcome rental requests for available event spaces and classrooms from non-affiliated individuals and organizations as well as alumnae planning conferences, meetings, special events, etc. Barnard College can accommodate a variety of event types including, but not limited to, board-style meetings for 18 to 40 guests; lectures for up to 400 attendees; small to medium-sized conferences with capacities from 40 to 250; dinners for up to 250. As our calendar is tightly booked for College events, we may not be able to confirm an event more than a semester in advance.
Rental Fees and Associated Costs:
Rental fees include space rental, set up and breakdown, Community Safety, and audio visual costs. Space rental fees are based upon location and event needs. Prior to providing a full estimate, we will require detailed information about your event, which you should provide by submitting the questionnaire below. All of the logistical details must be finalized at least 14 days before the event date.
Outside groups are responsible for their own decorating, hospitality support and catering. Please note that only Barnard-approved caterers may be used. Please also note that all advertising, publicity, including “save the date” notices must be pre-approved by Barnard College.
Contract and Insurance Requirements:
If a space request by an external group/individual is approved, the group/individual must sign a Facilities Use Agreement and abide by the terms including, cancellation terms, if applicable. Groups/individuals will also be required to provide a certificate of insurance, with applicable limits.