2017 Fall Room Change & Room Swap Requests

Updated information for Fall 2018 will be posted by the start of the Fall semester.

PDF Forms

Online Process

 

Can I submit both a Room Change Form and Look for a Room Swap?
Yes!  You can submit a room change form and also look for a room swap on the Housing Portal -- just make sure that you pay attention to the different deadlines for both forms (see below).  If you submit a Room Change Request Form and then find a Room Swap through the Portal, your Room Change Request Form will be disregarded in favor of the Room Swap Request.

 

Important Dates

Friday, September 8, 2017, 5pm Room Change Request forms available to print out (see above).
The Room Swap Search & Request is available on the Barnard Housing Portal.
Thursday, September 14, 2017, 4pm Room Change Request forms due to the Residential Life & Housing (RLH) office, 110 Sulzberger, by 4pm.
Monday, September 18, 2017, 9am Any requests for Room Swaps must be finalized through the Barnard Housing Portal before 9am.
Tuesday, September 19, 2017, 11pm Results for Room Change & Room Swap Requests will be emailed to students.
Friday, September 22, 2017, 9am If a room change or swap is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable). Keys will be available to pick up between 9am-5pm at the RLH Office.
Sunday, September 24, 2017, 9pm If a room change is granted, you must have completed your move and returned your old room keys using the Room Change envelope provided to you when you picked up your new room keys.

 

Room Change & Room Swap Request Process

This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing challenges living with their roommate(s) should speak to their RA or Hall Director). Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).

Students who submit a Room Change Request form or online Room Swap Request are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form or Room Swap Request of their own or try to recruit a new roommate/suitemate.

Students who may need some form of housing accommodation related to a diagnosed disability or medical condition as part of their room change request must additionally contact the Office of Disability Services (ODS) to complete a Disability Housing Request (DHR) no later than Wednesday, September 14, 2017. More information about the process is available at http://barnard.edu/reslife/disability.

Once submitted, requests may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application. Request forms may not be withdrawn after the due date (Thursday, September 14, 2017, 4pm).

While Residential Life & Housing will endeavor to provide as many room changes as possible, students who submit a request form are not guaranteed to receive a room change (i.e. it depends on the availability of space).

Room Change decisions are final and binding. Students granted a room change or swap forfeit their previous assignment and must complete the move to their newly assigned room, as other room changes will be dependent upon the spaces that will be vacated.  Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate (names & email addresses will be provided).  Students will be responsible for leaving their old room in a clean condition.  Because students receiving room changes will all be moving at the same time, students will need to accept their new space on an "as is" basis (i.e. the College will not be able to clean the rooms between occupancy).

 

Room Change Requests

On the Room Change Request form, students specify a set of criteria for which types of rooms or locations they would be willing to move to. Students who wish to move into a specific space should specify that on their request form (ex. a vacant space or a space that may open up due to the current student receiving a room change). The roommate(s)/suitemate(s) of that vacancy must also submit a Roommate/Suitemate Request Form (available above) mutually requesting the student requesting a room change. This can improve a student's chances of receiving the room change, but does not guarantee it.

Please note that there are typically few, if any, vacancies at the start of each Fall semester. This means that room changes are typically only available for students requesting 1-for-1 Room Swaps and students whose room change request preferences are complementary and allow the College to switch them between spaces. While Residential Life & Housing tries to prioritize requests by class year, the more flexible a student can be with the preferences for the type of room they'd be willing to receive a room change to and the type of space they're currently occupying (which may match up with room change requests from other students) has the most impact on the likelihood of receiving a room change. However, students should only preference spaces they would accept room changes to, as they will be required to move if granted a room change to a space that matches their request preferences.

Unfortunately the College cannot guarantee that students will receive a room change through this process, as there are limited quantities of each room type and capacity in each residence hall. Students who are not able to receive a room change during the Fall Room Change process are encouraged to reapply during the Semester Room Change Process (when more rooms are typically available for the Spring due to the number of students leaving to study abroad, graduating mid-year, etc).

 

Room Swap Requests

Students may search for other students to swap rooms with by posting on the Barnard Housing Portal (click ROOM SWAPS from the menu bar).

Students who already have a specific student in mind to swap with, even within the same suite, must still officially submit a request to swap rooms through the Housing Portal.

Students who request to swap rooms may not just switch keys and move.  They must wait for their submitted request to be approved, must sign for new room keys at the Res Life office, and must move during the timeline outlined at https://barnard.edu/reslife/roomswaps.

 

Frequently Asked Questions

If you have any questions, please email housing@barnard.edu or stop by the Residential Life & Housing office (110 Sulzberger).