Fall 2015 Room Change Requests



Important Dates

Friday, September 11, 2015 Room Change Request forms will available online (see above).
Thursday, September 17, 2015, 4pm Room Change Request forms due to the Residential Life & Housing (RLH) office, 110 Sulzberger, by 4pm
Monday, September 21, 2013, 11pm Room Change Request results will be emailed to students.
Friday, September 25, 2014, 9am If a room change is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable).  Keys will be available to pick up between 9am-5pm at the RLH Office.
Sunday, September 27, 2014, 9pm If a room change is granted, you must have completed your move and returned your old room keys using the Room Change envelope provided to you when you picked up your new room keys.


Room Change Request Process

This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing challenges living with their roommate(s) should speak to their RA or Hall Director).  Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).

Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.

Students who may need some form of housing accommodation related to a diagnosed disability or medical condition as part of their room change request must additionally contact the Office of Disability Services (ODS) to complete a Disability Housing Request (DHR) no later than Wednesday, September 16, 2015. More information about the process is available at http://barnard.edu/reslife/disability.

Once submitted, request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application.  Request forms may not be withdrawn after the due date (Thursday, September 17, 2015, 4pm).

While Residential Life & Housing will endeavor to provide as many room changes as possible, students who submit a request form are not guaranteed to receive a room change (i.e. it depends on the availability of space).

Students may request to make a 1-for-1 swap with another student OR they may specify a set of criteria for which types of rooms or locations they would be willing to move to. Students who wish to move into a specific vacant space should specify that on their request form.  The roommate(s)/suitemate(s) of that vacancy must also submit a Roommate/Suitemate Request Form (available above) mutually requesting the student requesting a room change.  This can improve a student's chances of receiving the room change, but does not guarantee it.

Students granted a room change or swap forfeit their previous assignment and must complete the move to their newly assigned room, as other room changes will be dependent upon the spaces that will be vacated.  Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate (names & email addresses will be provided).  Students will be responsible for leaving their old room in a clean condition.  Because students receiving room changes will all be moving at the same time, students will need to accept their new space on an "as is" basis (i.e. the College will not be able to clean the rooms between occupancy).

Please note that there are typically few, if any, vacancies at the start of each Fall semester.  This means that room changes are typically only available for students requesting 1-for-1 Room Swaps and students whose room change request preferences are complementary and allow the College to switch them between spaces.  While Residential Life & Housing tries to prioritize requests by class year, the more flexible a student can be with the preferences for the type of room they'd be willing to receive a room change to and the type of space they're currently occupying (which may match up with room change requests from other students) has the most impact on the likelihood of receiving a room change.  However, students should only preference spaces they would accept room changes to, as they will be required to move if granted a room change to a space that matches their request preferences.

Unfortunately the College cannot guarantee that students will receive a room change through this process, as there are limited quantities of each room type and capacity in each residence hall. Students who are not able to receive a room change during the Fall Room Change process are encouraged to reapply during the December Room Change Process (when more rooms are typically available for the Spring due to the number of students leaving to study abroad, graduating mid-year, etc).


Frequently Asked Questions

If you have any questions, please email housing@barnard.edu or stop by the Residential Life & Housing office (110 Sulzberger).