- Room Change Request Form (on the Housing Portal)
Can I submit both a Room Change Form and Look for a Room Swap?
Yes! You can submit a room change form and also look for a room swap on the Housing Portal. However, if you are granted a room change you must move to the new assigned room and cannot swap using your original room assignment.
|Friday, September 7, 2018, 5pm||Room Change Request form available on the Housing Portal.|
|Friday, September 14, 2018, 4pm||Deadline to submit Room Change Request form on the Housing Portal.|
|Wednesday, September 19, 2018, 11pm||Students will be emailed if a Room Change is available for them or not|
|Friday, September 21, 2018, 9am||If a room change is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable). Students must sign for new room keys between 9am-5pm at the RLH Office.|
|Sunday, September 23, 2018, 9pm||If a room change is granted, you must have completed your move and returned your old room keys using the Room Change envelope provided to you when you signed for your new room keys.|
Room Change Request Process
This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing challenges living with their roommate(s) should speak to their RA or Hall Director). Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).
Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form or look for a Room Swap of their own or try to recruit a new roommate/suitemate.
Students who may need some form of housing accommodation related to a diagnosed disability or medical condition as part of their room change request must additionally contact the Office of Disability Services (ODS) to complete a Disability Housing Request (DHR) no later than Wednesday, September 13, 2018. More information about the process is available at http://barnard.edu/reslife/disability.
Room Change Requests may be edited on the Portal through the submission deadline of 4pm Friday, September 14, 2018. Any requests to cancel a submitted Room Change Request must be emailed to email@example.com before the submission deadline.
While Residential Life & Housing will endeavor to provide as many room changes as possible, students who submit a request form are not guaranteed to receive a room change (i.e. it depends on the availability of space). Requests are priorized by class year (Seniors first, Juniors second, Sophomores third).
Room Change decisions are final and binding. Students granted a room change or swap forfeit their previous assignment and must complete the move to their newly assigned room, as other room changes will be dependent upon the spaces that will be vacated. Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate (names & email addresses will be provided). Students will be responsible for leaving their old room in a clean condition. Because students receiving room changes will all be moving at the same time, students will need to accept their new space on an "as is" basis (i.e. the College will not be able to clean the rooms between occupancy).
Room Change Request Form
On the Room Change Request form, students will provided rank ordered preferences for building & room type combinations.
Students may also request to move into a specific vacancy; however, requesting a specific vacancy does not guarantee that a student would receive a room change to that space (as requests as prioritized by class year).
Please note that there are typically few, if any, vacancies at the start of each Fall semester. This means that room changes are typically only available for students whose room change request preferences are complementary and allow the College to switch them between spaces. For this reason, students are strongly encouraged to also look for Room Swaps on the Housing Portal.
While Residential Life & Housing tries to prioritize requests by class year, the more flexible a student can be with the preferences for the type of room they'd be willing to receive a room change to and the type of space they're currently occupying (which may match up with room change requests from other students) has the most impact on the likelihood of receiving a room change. However, students should only preference spaces they would accept room changes to, as they will be required to move if granted a room change to a space that matches their request preferences.
Unfortunately the College cannot guarantee that students will receive a room change through this process, as there are limited quantities of each room type and capacity in each residence hall. Students who are not able to receive a room change during the Fall Room Change process are encouraged to apply again during the Semester Room Change Process (when more rooms are typically available for the Spring due to the number of students leaving to study abroad, graduating mid-year, etc).
Room Swap Requests
For information about Room Swap Requests, see https://barnard.edu/reslife/roomswaps.
Frequently Asked Questions
- If I apply for a room change, will I get one?
- What can I do to improve my chances of getting a room change?
- If I get a room change, will I have to pay more?
- What if there is a vacancy in my room/suite or my roommate/suitemate gets a room change?
- Can you give me a list of empty rooms to pick from?
If you have any questions, please email firstname.lastname@example.org or stop by the Residential Life & Housing office (110 Sulzberger).